SGL266 Invasive Species Herbicide Bid Packet 2021.pdf

GENERAL SPECIFICATIONS – State Game Lands 266 Grouse Area Herbicide Application for the Treatment and Control of Invasive Plant Species.

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Northwest Region, requires herbicide application services of approximately 131 acres for the treatment and control on all multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle on 1 location in State Game Lands 266 located in Jefferson County. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools, equipment and herbicide for the herbicide application as per attached specifications for all listed blocks within the project area in a price per acre bid. All Purchase

Orders require the contractor to provide the equipment, herbicide, water, surfactants, dyes, any other adjuvants, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to the

Northwest Region Office, (GPS listed below) 814-432-3187 or 3188.

LMGS, Jesse N. Bish

PGC Northwest Region

1509 Pittsburgh Road

Franklin, Pa 16323

814-432-3187

Fax: 814-437-5122

II. PROJECT LOCATION/ DESCRIPTION:

A. Location: Project area is located on State Game Lands 266, Union Township

Jefferson County. Coordinates: 41.168356 -79.190876 Description: The project area encompasses an area covering approximately 131 acres of Oak, Pine and Aspen Stands. These wood lots and creek bottoms have an invasive component that are scattered of invasive woody species that will need chemically treated.

III. CONTRACT TASKS:

The proposed habitat work on State Game Lands 266 is to apply herbicide (5% triclopyr amine solution) to approximately 131 acres in forested stands to treat invasive multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle.

• Line Item 1--- SGL 266 is to be treated as follows (see Attachment 1)

▪ Between April 1st and June 1st, 2021, foliar treatment of multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle (as outlined) Use a (5% triclopyr amine solution) with water carrier with an approved nonionic surfactant as soon as these species are fully leafed out and prior to native desirable regeneration leafing out within the PO effective dates.

▪ All multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle too large to be treated with a foliar application must be cut and the freshly cut stump treated with an undiluted triclopyr amine.

Plant species targeted for treatment are to be treated as noted in Attachment

1. Herbicide Specifications.

Work must be completed on foot with backpack herbicide applicators and/or by

ATV/UTV with sprayer attachments where topography permits, and field edge allows. The contractor shall comply with Attachment 1, Herbicide Specifications.

IV. SITE INSPECTION AND ASSISTANCE:

A show day for this project is scheduled for 0800 hours on Thursday, February

4th, 2021 at the following location:

State Game Lands 266 Parking Lot 266-4

Pa State Route 949 (Corsica Summerville Rd), Corsica Pa 15829

Coordinates (41.168356 -79.190876)

No other show days will be entertained

V. CONTRACT REQUIREMENTS:

A. The treatment of multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle (as outlined) on State Game Lands 266, totaling approximately 131 acres (see Attachment 1) must be completed during the time period beginning on the effective date of the Purchase Order in addition to adequate invasive leaf out determined by the a representative to the commission and ending June 1st, 2021 or prior to native desirable regeneration leafing out.

B. The Contractor shall provide proof of a current Commercial Pesticide License and Applicator Certification issued by the Pennsylvania Department of

Agriculture. Upon completion of the project, the contractor will furnish PGC a copy of the Chemical Use Records Log.

C. The Contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids

VI. RECALL TREATMENT:

Recall treatment resulting from misses and faulty application will be at the contractor’s expense. The Contractor will be required to treat, without any additional compensation, areas not treated due to skips, faulty application or equipment limitations that were not immediately readily apparent after initial application. The

PGC representative will make this decision within 90 days of the initial application and will transmit a final written decision to the contractor with the exact locations and time frames that these areas must be retreated. Thereafter, the Contractor will be required to complete the retreatment by the date specified in the PGC representative’s letter. These areas must be treated as per the original specifications.

VII. FAILURE TO PERFORM:

The operator will be required to treat all acreage specified in the contract within the service delivery dates (see Attachment 2).

A. TREATMENT AREA – Operator personnel are expected to know the location of the treatment areas and the species treatment specifications.

B. TREATMENT QUALITY – Operator personnel are expected to know the technical requirements and application standards (see Attachment 1). Failure to apply treatment properly will result in recall treatment as listen in Item VI above.

Failure to perform recall treatments or subsequent failure to adhere to application specifications may result in Performance Surety forfeiture and the Contractor being declared ineligible for future contract awards.

VIII. HOLD HARMLESS:

The Contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

IX. INSURANCE REQUIREMENTS:

A. The Contractor shall purchase and maintain at its expense the following types of insurance, issued by companies acceptable to the Commonwealth. Contractor must provide proof of insurance as specified in Items A and B for equipment owned, leased, rented, subcontracted, or otherwise utilized by the Contractor and for all personnel hired, subcontracted, or otherwise employed by the Contractor.

B. Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under the Purchase Order(s), Operator must provide the

Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the

Commonwealth.

C. The Contractor will provide Worker’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

D. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury

Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than

$300,000.00 per occurrence.

X. BID AWARD:

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA

GAME COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO

THEM IN ORDER TO RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877)

435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Department of General Services (DGS) website so you need to contact them directly if you have any problems with the website.

The bid as a per acre price shall include all labor, supervision, tools, equipment, herbicide, surfactants, dyes, adjuvants, water, insurance and all miscellaneous expenses necessary for the completion of the project.

The Contractor shall be paid for the completed project at the price per acre bid for

ACTUAL acres treated as indicated on the Attachment 1 map and as determined by a

PGC representative.

XI. PERFORMANCE BOND:

A. As further guarantee of faithful performance of the conditions set forth in this

Contract, the successful bidder hereby agrees to furnish the Commission with

Certified Check, Savings Account, Irrevocable Letter of Credit, or other security acceptable to the Pennsylvania Game Commission as bond in the amount of

$3,000.00. Bond must be paid to the Commission before commencement of work.

ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A

MINIMUM OF ONE YEAR BEYOND THE EXPIRATION DATE OF THE

CONTRACT.

B. It is further agreed that any performance bond guarantees the complete and faithful performance of this contract and full compliance with the conditions set forth herein, particularly as to construction repairs, restorations or other conditions to be performed and the Principal and Surety shall in no way be released or either of them, their executors, administrators, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be performed, and extension or forbearance hereof being hereby waived.

C. Failure to comply with any of the conditions of the contract herein mentioned shall result in cancellation of the agreement and forfeiture of the performance bond to cover damages sustained by the Commission and the Commission may declare the

Contractor ineligible to bid on future contracts.

XII. CONTRACT TERM:

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us

The contract term shall commence upon contractor’s receipt of a bid award notice from the PA Game Commission that includes a notice to proceed. The

Commonwealth may terminate this contract for its convenience if the

Commonwealth determines termination to be in its best interest. Operator shall be paid for work completed.

XIII. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres treated pursuant to these contract specifications as determined by a PGC representative following final site inspection.

ATTACHMENT 1: HERBICIDE SPECIFICATIONS

• To apply a foliar treatment of herbicide or cut stump treatment to larger stems, on approximately 131 acres for the treatment and control on all multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle on 1 location in State

Game Lands 266 located in Jefferson County

• Trees and shrubs “not to be treated” include crabapple, apple, flowering dogwood, mountain ash, hazelnut, gray dogwood, silky dogwood, serviceberry, ironwood, witch hazel, blueberry, blackberry, willow, raspberry, oak, hickory, maple and other rubus species and red osier dogwood (identified by its red stems).

• Between April 1st and June 1st, 2020 foliar treatment of multiflora rose, autumn olive, Japanese barberry and Asiatic honeysuckle. Use a (5% triclopyr amine solution) with water carrier with a nonionic surfactant after invasive leaf out and before leaf out of desirable species. In areas adjacent to ponds and other waterways an (aquatic approved 5% triclopyr amine solution) must be used. A cut stump treatment of triclopyr for larger stems where foliar treatment may not be as effective is approved. A water-soluble marker dye compatible with all mixture components and in sufficient concentration and fastness to clearly identify treatment is required.

• Application only to be applied when weather conditions will allow the herbicide to be effective as determined by the Land Management Group Supervisor or his designee.

• The successful bidder shall have an on-site pre-work meeting with the Land

Management Group Supervisor or his designee prior to any herbicide application.

• Daily progress report and updates shall be provided to the Land Management

Group Supervisor or his designee at the above listed phone number on page 1.

• A representative of the company, with the ability to communicate easily and effectively orally and in writing in the English language, shall coordinate all work activities related to this project with the Land Management Group Supervisor. A representative, with the ability to communicate easily and effectively in the

English language, shall also be present at all times at the work site when the crew is present.

• An 80% kill rate is necessary before funds shall be released at the conclusion of the project.

ATTACHMENT 2: MAP – SGL 266 Invasive Species Herbicide Project

Areas (131 acres)