SGL 235 Gen_Specs Felling-Mowing.pdf

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires the services of an Operator to cut interfering woody vegetation on SGL 235, Compartment 1 in Letterkenny, and Hamilton Townships, Franklin County. Services shall include, but are not limited to, the furnishing of all materials, labor, equipment, tools, superintendence, miscellaneous items, and performing all work necessary to complete the project to the satisfaction of and subject to the approval of the Commission.

All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831, Questions concerning the site characteristics and location of this project should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831.

Questions concerning the Request for Quote, the Purchase Order, or bidding procedures should be directed to Heather Lohr (helohr@pa.gov) at 814-643-1831, ext. 402.

II. PROJECT LOCATION:

The project is located on SGL No. 235 in Letterkenny and Hamilton Twps. Franklin County, near the town of Edenville (see map in attachment 2). The project consists of 5 blocks consisting of a total of approximately 70 acres. Block 1 is 31 acres, block 2 is 12 acres, block 3 is 2 acres, block 4 is 9 acres and block 5 is 16 acres. See maps in attachment 3.

III. CONTRACT TASKS:

A. Project Location(s): N 39.998455 W -77.758053

1. ”SGL 235 Ground Clearing Project” Approximately 70 acres on SGL 235 will require the felling of interfering woody vegetation under this contract. Usable material may be removed from the site. See attached project and location maps for details.

A. Any machine equipment to be used for this project must be a forestry type mowing machine with suitable cutting devices such as a “hydroax”, “Fecon”, or other suitable cutting head mounted on a machine capable of negotiating forest terrain. All machines used for this project must be of at least 95hp. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job. Hand felling is permitted for trees over 16 dbh.

2. Description of Site Area Site is currently considered a mixed woodland consisting of primarily locust spp., cherry, walnut with understory of autumn olive and honey-suckle. This area is considered reverting from an open field type condition and stands are approximately ≤30 years of age. Overall, land is dry and flat with little to no rock and average road access.

3. Description of End State Objectives Following treatment, these areas will be reverted to open fields through a combination of mechanical and chemical applications. This contract will seek to fell or mow all woody vegetation and remove, unless otherwise marked, from site as much material greater than four (4” dbh) inches in diameter as possible. All material over 4” dbh not removed from site shall be pushed to piles at locations designated by the LMGS. Any major ground disturbance resulting from the contract should be mitigated following the below requirements.

mailto:ehorsh@pa.gov mailto:bmcneal@pa.gov mailto:helohr@pa.gov

4. Unit Information This contract is broken into blocks and each block should be considered a separate line item to place a bid on. All bids are on a per/acre basis and project funds may be limited annually determining which line items are accepted. For this contract, Units will be prioritized in the following order: 1,2,4,3 and 5. (see attachment 3)

Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 31 12 2 9 16

IV. SITE INSPECTION AND ASSISTANCE:

An optional site inspection tour, which is highly encouraged, will be held on December 21, 2020 at 0900. The tour will begin at the PGC parking lot located on Bricker Rd. (see attached directions).

The site inspection will provide prospective bidders the opportunity to view the site and evaluate conditions specific to the project, including vegetation for control, topography, site challenges (rock, downed logs, density of reserved trees, etc.). For additional information contact LMGS Eric Horsh

(717)676-8282. The meeting location for the tour will be at the Game lands parking area on Bricker Rd. GPS coordinates are N 39.995052 W -77.761959, (see attachment 4)

V. CONTRACT REQUIREMENTS:

A. All work must be completed between January 1, 2020 and June 30, 2021.

B. The contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids.

C. As a further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the PA Game Commission with Cashiers or Treasurers Check, payable to “Pennsylvania Game Commission”, in the amount of 10% for final bid price prior to work beginning.

The performance bond should be mailed or otherwise delivered to the following address:

Attn: LMGS Eric Horsh PA Game Commission 8627 William Penn Highway Huntingdon, PA 16652

The performance bond will be released upon satisfactory completion of the project as determined by the PGC.

D. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

F. Prevailing minimum wages apply to this project. Refer to the wage rates attachment 5.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BID AWARD:

Bid is electric thru SRM by 2:00pm on. _December 29, 2020______

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION

MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT

FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept. of General services (DGS) website so you need to contact them directly if you have any problems with the website.

The unit price (price per acre) shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

The contractor shall be paid at the unit price (price per acre) bid for ACTUAL acres correctly completed (as determined by the PGC) in accordance with the contract terms, conditions, and “Mowing/Mechanical Cutting and Felling Specifications.”

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order that includes a notice to proceed, and terminate June 30, 2021. The contract will not be extended beyond June 30, 2021, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY:

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is reasonably considered normal wear and tear.

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres correctly completed as measured by the

PGC.

ATTACHMENT 1

FELLING AND MOWING TREATMENT SPECIFICATIONS

SGL 235 St. Thomas Twp. Franklin County

1. The contractor shall comply with all State Game Lands Regulations

2. • All woody vegetation must be felled or mowed unless it is marked as reserved with Red paint.

Stream buffers will be flagged and/or marked with blue paint. All employees must be able to identify tree and shrub species on this site.

3. • All material exceeding four (4” dbh) inches in diameter must either be removed from the site, completely mowed/mulched or pushed into piles at locations designated by the LMGS prior to operator beginning work.

4. • Woody material felled using a mechanical flail or mulching type system may not have stumps with clean, sharp cuts and edges and must be less than six (6) inches, except when in the opinion of the Field Contract Coordinator, said height is impractical.

5. • Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump, whichever is smaller, except when in the opinion of the Field

Contract Coordinator, said height is impractical.

A. Any machine equipment to be used for this project must be a forestry type mowing machine with suitable cutting devices such as a “hydroax”, “Fecon”, or other suitable cutting head mounted on a machine capable of negotiating forest terrain. All machines used for this project must be of at least 95hp. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job. Hand felling is permitted for trees over 16 dbh.

6. • Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of- way.

7. • The Operator shall exercise care and caution in all operations to prevent damage to all trees not specified for treatment.

8. • Damage to trails, roads, streams, or utility rights-of-way caused by the Operator’s equipment must be repaired by the Operator at their expense.

9. • Any trash resulting from the Operator’s operations such as lunch refuse, oil cans, barrels or other debris must be removed from the area and properly disposed.

10. • The Operator shall not block any roads, structures, docks, or trails in the area during performance of this contract.

11. • All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the

Operator.

12. • All logging vehicles used by the operator must be kept at the harvest sites unless prior approval is obtained from the Land Management Group Supervisor to park elsewhere. Trucks used for hauling forest product shall comply with Federal DOT safety requirements and Pennsylvania weight restrictions while on installation roads.

13. • Mud deposited on any hard surface road as a result of logging activity shall be immediately removed by the Contractor.

14. • Landing locations will be chosen by the operator but must be approved by the field contract coordinator. However, if stone is applied the topsoil must be stock piled in a corner of the landing and seeded and mulched to reduce erosion. The operator is responsible for the application of this additional material. All bark, logging debris, and cull portions of the trees will be removed from the landings at conclusion of use or any time specified by the Land

Management Group Supervisor. At the conclusion of the sale, all landings are to be leveled, cleared of debris, and seeded according to the specifications outlined below.

15. • The operator shall suspend operations when rutting in excess of 6-inches in two places occurs outside of the designated main skid trails and log decks. The Land Management Group

Supervisor is authorized to stop operations in order to enforce this requirement. When possible, the contractor may be relocated to a more stable portion of the same harvest area.

16. • No skidding will be allowed through streams, islands or across unprotected pipelines or spring seeps.

17. • Tops and debris must be kept out of all spring seeps and islands, and off roads, trails, power lines, ag leases, actively mowed ROWs, fire breaks and herbaceous openings.

18. • Skidders are to be kept off haul roads as much as possible.

19. • If skid trails are to sit idle for one month or more, they are to have water bars added.

20. • Major skid trails, log landings and areas at risk for erosion as determined by the coordinator will be graded and seeded according to the below listed seeding requirements upon completion of harvesting operations.

21. • Main skid trails, if used, are to be leveled, open and have water bars added at the conclusion of the sale.

22. • Skid trails will need to be constructed according to BMP’s. Locations will be at the discretion of the operator but must be approved by the coordinator.

23. • All utility lines and fences located within or immediately outside the exterior boundaries of the sale area(s) shall be protected as far as is possible in logging operations and if damaged, shall be repaired immediately by the operator.

24. • Damage to any fences, trails, roads, streams, or utility rights-of-way caused by the Operator’s equipment must be repaired by the Operator at their expense.

25. • Any fence damage must be repaired within 24 hours at the Operator’s expense.

26. • All trees shall be felled into the area being cut and not outside the cutting area. Loggers shall not damage trees or other vegetation in adjacent areas.

27. • These sites are currently located in the Hemlock Woody Adelgid, Emerald Ash Borer, Pine Shoot

Beetle, and European Gypsy Moth Quarantine areas. At any time additional quarantines may become effective, all forest products harvested from these sites are subject to the applicable orders of Quarantine.

Attachment 2

Attachment 3

Attachment 4