SGL 193 PR Spray Prospectus .doc

SGL 193 Spray Project 1/5/18

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission, Northcentral Region, requires broadcast herbicide treatment of Japanese stiltgrass and mile-a-minute weed. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the treatment of understory vegetation on approximately 58.7 acres of State Game Lands 193. Detailed specifications are attached in the bid packet. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to:

Gary Glick

Regional Forester, Northcentral Region Phone: 570-398-4744 Email: gaglick@pa.gov

II. CONTRACT TASKS:

A. Project Location:

a. State Game Lands 193 Union Township, Union County. The contractor will apply the designated herbicide mixture to approximately 58.7 acres with an appropriate machine or manual equipment as specified below and outlined on the attached map.

b. Maps of the locations are included in the bid packet.

B.

SITE INSPECTION AND ASSISTANCE:

The PGC will conduct a one-time-only guided tour of the work sites for prospective bidders on February 5, 2018 beginning at 10:00 AM. The tour will start with a review of the site. We will meet at the SGL 193 parking area on the east side of Supplee Mill Road, 3/10 of a mile north of the intersection of Supplee Mill Road and State Route 304.

Coordinates of the meeting location are: -76.889 40.905

Contractors are permitted to visit the project site on any date on their own time to further inspect the site.

C.

OPERATOR QUALIFICATIONS:

To bid on this project, an Operator must be a Licensed Pesticide Applicator or firm that is currently licensed with the Commonwealth and have the office, maintenance facilities, equipment, employees, and qualified equipment operators and mechanics, and have tools, equipment, and spare parts for the make and type of equipment indicated in these specifications.

III. CONTRACT REQUIREMENTS:

A. Work must be completed by the termination date: April 1, 2018. No contract extensions will be approved.

B. Herbicide Mixture for Application

1. Mixture and application

Broadcast herbicide application of 36 ounces/acre of Proclipse (Prodiamine) per acre to control Japanese stiltgrass and mile-a-minute weed on 58.7 acres of SGL 193. The project area consists of two blocks and one segment of fireline. The fireline segment is to be sprayed to a width of 30 ft. The spray area boundaries will be marked by PGC prior to the commencement of work, and all spray areas are marked on the attached map. The contractor must coordinate with PGC staff prior to herbicide application to ensure proper timing with respect to site conditions and weather.

This request is for machine or hand application. Acceptable machines described below. All chemicals must be used and applied in accordance with the label specifications for the application type specified.

2. MACHINE SPRAY EQUIPMENT – All equipment to be used in or upon any spray equipment must meet all state and federal safety regulations. Spray equipment must be able to complete the project in adequate time. Spray equipment must be capable of applying herbicide a minimum spray width of 40 feet from each side of the machine for a total of 80 feet and 15 feet in height in open conditions. Consecutive spray passes must obtain coverage of the vegetation to a height of 15 feet which will result in some double application in the zone where 2 passes overlap. The spray rig must be capable of navigating the terrain and forest conditions specified in this contract. Most often this requires a rubber tired or tracked machine capable of traversing through and over downed trees and rocks. The Commission reserves the right to reject any piece of equipment that in its opinion will not adequately complete the job.

C.

The contractor agrees to comply with all attachments.

D.

As a further guarantee of faithful performance of the conditions set forth in this Contract, the Successful bidder hereby agrees to furnish the Commission with Cashiers or Treasurers Check, Letter of Credit, or Insurance Bond payable to the Pennsylvania Game Commission, in the amount of $1,000.00.

E.

Failure to comply with any of the terms or conditions of the Contract will result in cancellation of the agreement.

IV. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth, and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

V. HOLD HARMLESS:

The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VI.

DAMAGE TO PROPERTY:

The Contractor shall be responsible for any damage to Commonwealth property resulting from the improper use of equipment for this herbicide project. The Contractor will be given one (1) written warning that damage is becoming excessive and if the action continues damages will be assessed.

PROPERTY INFRASTRUCTURE - Contractor shall immediately repair, in a manner that meets with the approval of the Officer in Charge, any damage to administrative roads and other facilities, including access roads, resulting from their use for this operation, general wear and tear is accepted. Officer in Charge may notify the Contractor in writing to temporarily discontinue use of any of the above whenever, in their opinion, such action is necessary to prevent serious damage.

VII.

BID AWARD:

The bid shall be submitted on a dollars per acre basis by line item. Bids will be awarded on a line item basis. The Operator shall complete the electronic invitation for bid to be found at www.pasupplierportal.state.pa.us, for award of the bid.

Bids will be publicly opened on February 14, 2018 at 2:00 PM., at the Pennsylvania Game Commission, 2001 Elmerton Ave., Harrisburg, PA 17110-9797. Failure to sign the IFB will be reason for rejection of the bid and bids received after the due date or due time will not be accepted.

The per acre price shall include the cost of herbicides, labor, insurance, and all miscellaneous expenses necessary for the completion of the tasks. Prices bid shall be in dollar and cents only.

The quantities herein are only estimates and may increase or decrease dependent upon the needs of the Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any and all bids and to choose the bid that, in its sole opinion; best meet the needs of this project.

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER

TO RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept of General services (DGS) website so you need to contact them directly if you have any problems with the website.

VIII

CONTRACT TERM:

The contract term shall commence upon contractor’s receipt of the approved Purchase Order(s), receipt of performance bond, and proof of insurance. This also includes a notice to proceed, and terminate April 1, 2018.

IX.

PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual services performed. Payment will be made on the basis determined by the Commission’s surveyed acreage treated.

Only work successfully completed to the specifications will be paid for by the agency.

Attachment #1 “JOB SPECIFICATIONS” Herbicide application

Chemical & Rates/Acre