SFS605KC21001467_Jun_2_25_solicitation_doc.pdf

Solicitation Number: SFS605KC21001467

Specific Rapid Set Cement

MODOT Single Feasible Source (SFSR)

MoDOT - KC

March 08, 2021 - March 19, 2021

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General Header Information

SFS605KC21001467

No. SFS605KC21001467 Title: Specific Rapid Set Cement Start Date: March 08, 2021 at 8:00:00 AM CST End Date: March 19, 2021 at 2:00:00 PM CDT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Missouri Department of Transportation Kansas City District has determined that only CTS Cement Manufacturing Corporation can provide specific rapid set cement. The specific rapid cement shall be in bulk form as blended to perform a specific use patching material for dense overlays with the ability to reach high strengths in one to two hours and controlled cracking. This specific product has been tested as fully and absolutely compatible for use with the desired results in patching operations. The solicitation will be awarded (on firm fixed pricing "low bid") basis. The contract period shall be from date of award through 03/31/2022.

Delivery Terms: Free On Board Destination Delivery Notes: Deliveries may begin as soon as a purchase order or notice to proceed is issued.

Payment Terms: Net 30 Days Payment Notes: Payment will be made in full after the completion of all deliveries and receipt of a correct invoice. A single invoice is requested when all work and/or product deliveries are finished. No partial payments will be made.

Contact Information: MoDOT - KC MODOT KC District Procurement 2050 Independence Ave Lees Summit, MO 64064 Tel: 816-347-4103 Jody Jordan Fax: 816-622-0070 Email: KCProcurement@modot.mo.gov

Contact Details: If you have any questions, please contact:

MODOT KC District Procurement 2050 Independence Ave Lees Summit, MO 64064 Tel: 816-347-4103 Jody Jordan Fax: 816-622-0070 Email: KCProcurement@modot.mo.gov

Selected Categories:

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Header Custom Fields:

SFS605KC21001467

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

MODOT Section Numbering

Section Numbering All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

http://www.mo.gov/privacy-policy/

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Solicitation Requirements:

SFS605KC21001467

MoDOT Instructions for Submitting a Response

Instructions for Submitting a Response

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The Missouri Department of Transportation advertises all of its bid solicitation documents on the

MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of

Missouri’s web-based statewide eProcurement system which is powered by WebProcure, through our partner, Perfect Commerce.

IMPORTANT NOTICE TO ALL VENDORS:

In response to the challenges the novel Coronavirus (COVID-19) presents, effective immediately, the Missouri Department of Transportation hereby restricts receipt of all bid respones to electronic submissions. Hard copy submissions may be permitted based on the circumstances and content of the relevant solicitation with the approval of the buyer five

(5) business days prior to the solicitation close date.

The solicitation as it appears digitally on the MissouriBUYS website is the official document of record. It is incumbent on the Vendor to inspect and ensure any downloaded or printed version of the solicitation that it contains all information, terms and conditions contained in the solicitation as it appears digitally on the MissouriBUYS website. In the event of any dispute regarding the contents of the solicitation, the solicitation as it appears digitally on the MissouriBUYS website shall take precedence and priority over any other downloaded or printed version of the solicitation.

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the “Register” button at the top of the page, and completing the Vendor Registration. Once registered the vendor should log back into MissouriBUYS and edit their profile by selecting the organizational contact(s) that should receive an automated confirmation of the vendor’s electronic bid responses successfully submitted to the state.

To respond electronically to a solicitation, the vendor must login to MissouriBUYS and locate the desired solicitation on the Bid Board. The vendor must read and accept the current Solicitation

Documents and any subsequent addendums, as well as complete pricing and any other identified requirements. Vendors should upload their completed response to these accepted documents

(including exhibits, forms, and other information concerning the solicitation) as an attachment to the electronic solicitation response. Step-by-step instructions for how a registered vendor responds to a solicitation electronically are available on the MissouriBUYS system at:

https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf https://www.missouribuys.mo.gov https://missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

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Addendum Document: If an addendum document is subsequently issued, please follow these steps to accept the addendum document(s).

1. If you have not accepted the original solicitation document go to the Overview page, find the section titled, Original Solicitation Documents, review the solicitation document(s) then click on the box under Select, and then click on the Accept button.

2. To accept the addendum document, on the Overview page find the section titled Addendum

Document, review the addendum document(s) then click on the box under Select, and then click on the Accept button.

Note: If you submitted an electronic response prior to the addendum date and time, you should review your solicitation response to ensure that it is still valid by taking into consideration the revisions addressed in the addendum document. If a revision is needed to your solicitation response and/or to indicate your acceptance of the addendum document, you will need to retract your response and re-submit your response by following these steps:

1. Log into MissouriBUYS.

2. Select the Solicitations tab.

3. Select View Current Solicitations.

4. Select My List.

5. Select the correct Opportunity Number (Opportunity No); the Overview page will display.

6. Click on Review Response from the navigation bar.

7. Click on Retract if your response needs to be revised.

8. A message will come up asking, “Are you sure you want to retract the Bid”. Click on Continue to confirm.

9. Click on Respond and revise as applicable.

10. Click on Review Response from the navigation bar and then click on Submit to submit your response.

MODOT Single Feasible Source

1.1. SFS Notification

The Missouri Department of Transportation has determined that only one source, CTS Cement can provide the department with specific bulk rapid set cement. This determination is in accordance with the following section of 7 CSR 10-11.020(4)(A) 2and 7CSR10-11.020(4)(B)E

1.2. SFS Determination

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This Single Feasible Source Determination is made in accordance with the following Code of State

Regulation: 7 CSR 10-11.020 Procedures for Solicitation, Receipt of Bids, and Award and

Administration of Contracts

(4) The division may waive the requirement of competitive bids or proposals for supplies when the division has determined in writing that there is only a single feasible source for the supplies. Immediately upon discovering that other feasible sources exist, the division shall rescind the waiver and proceed to procure the supplies through the competitive processes as described in this rule.

(A) A single feasible source exists when:

1. Supplies are proprietary and only available from the manufacturer or a single distributor; or

2. Based on past procurement experience, it is determined that only one (1) distributor services the region in which the supplies are needed; or

3. Supplies are available at a discount from a single distributor for a limited period of time.

(B) When the Single Feasible Source procurement method is utilized, the division shall use the following guidelines to support the Single Feasible Source determination:

1. The following guidelines may be utilized to determine if supplies can be purchased as a single feasible source due to being proprietary:

A. The parts are required to maintain validity of a warranty;

B. Additions to a system must be compatible with original equipment;

C. Only one (1) type of computer software exists for a specific application;

D. Factory authorized maintenance must be utilized to maintain validity of a warranty;

E. The materials are copyrighted and are only available from the publisher or a single distributor; or

F. The services of a particular provider are unique, e.g., entertainers, authors, etc.

2. The following guidelines may be utilized if past procurement activity indicates that only one (1) bid has been submitted in a particular region. In these situations the division shall monitor the market for developing competition; and

3. The following guidelines may be utilized to determine if supplies may be purchased as a single feasible source due to being available at a discount for a limited period of time:

A. The discounted price must be compared to a price established through a reasonable market analysis; and

B. The discounted price should normally be at least ten percent (10%) less than the current contract or other comparable price. A discount of less than ten percent (10%) may be acceptable under appropriate market conditions. The discount should be compared to a price which, where feasible, should be no more than twelve (12) months old.

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(C) On any single feasible source purchase where the estimated expenditure shall be five thousand dollars

($5,000) or over, the division shall post notice of the proposed purchase. Where the estimated expenditure is twenty-five thousand dollars ($25,000) or over, the division shall also advertise its intent to make such purchase in such places as are most likely to reach prospective bidders or offerors and may provide such information through an electronic medium available to the general public at least five (5) days before the contract is to be let. Other methods of advertisement, however, may be adopted by the division when such other methods are deemed more advantageous for the supplies to be purchased. The requirement for advertising may be waived, if not feasible, due to the supplies being available at a discount for only a limited period of time.

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Questionnaire:

SFS605KC21001467

Credit Card Payment Description: The MHTC reserves the right to purchase goods or services using the state-purchasing card (VISA).

Identify any additional fees when payment is issued using the state purchasing card. If there are no fees, enter $0.00 in the required field.

Type TEXT Is Required Y

M/MBE Participation Description: Bidders are encouraged to obtain minority business enterprise (MBE) and women business enterprise (WBE) participation in this work through the use of subcontractors, suppliers, joint ventures, or other arrangements that afford meaningful participation for M/WBEs. Bidders are encouraged to obtain 10% MBE and 5% WBE.

List all certified M/WBE vendors utilized in the fulfillment of this bid.

Include percentage of participation for subcontractors and identify the M/WBE certifying agency. If not applicable, enter N/A in the required field.

Type TEXT Is Required N

SDV/E Preference Description: Service-Disabled Veteran (SDV) is defined as any individual who is disabled as certified by the appropriate federal agency responsible for the administration of veterans affairs. A Service- Disabled Veteran Business (SDVE) is defined as a business whereby not less than fifty-one (51) percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than fifty-one (51) percent of the stock of which is owned by one or more service disabled veterans; and the management and daily business operations of which are controlled by one or more service-disabled veterans.

List the names and addresses of an SDV or SDVE providing products or services in relation to this bid. If not applicable, enter N/A in the required field.

Type TEXT Is Required Y

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Documents:

KC MT building map.pdf

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Item Specifications Solicitation has been designated as having no line items.

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