SFQ-RH-25-015.pdf

City of Rochester Hills

Solicitation for Quotation

Miscellaneous Plumbing Supplies

SFQ-RH-25-015

Dated: April 4, 2025. The City of Rochester Hills is seeking written quotations for a citywide blanket purchase order of Miscellaneous Plumbing Supplies. Term is for one year with two one-year renewals.

Unit prices are requested and shall include all charges that may be imposed in fulfilling the terms of the contract.

If you are interested in providing a quotation, please fill in the following information and email or upload to the

MITN website by: Wednesday, April 23, 2025 at 4:00 PM EST. All questions should be directed to the attention of: Amber Beauchamp, Procurement Analyst, by email beauchampa@rochesterhills.org.

Only those persons(s) designated above are authorized to seek additional information from prospective vendors regarding their quotes. Correspondence or inquiries made directly to vendors regarding their quote proposals from all other persons are to be directed to those City employee(s) designated above for appropriate review and response. All inquiries shall be made in writing on or before Thursday, April 17, 2025 at 11:00 AM EST, in order that a written response in the form of an addendum can be processed before the quotes are due. Inquires received after that date will not be considered.

As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents. In the event of conflict between a version of the quotation submitted by vendor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.

Purpose

The purpose and intent of this request for quotation is to establish a firm fixed price contract with a qualified

Contractor to provide a ready “as required” source for miscellaneous plumbing supplies for the Citywide departments.

Scope of Work

The total expenditure on miscellaneous plumbing supplies for a fiscal year is approximately $15,000. (This estimate is for bidder information purposes only and does not convey what may be experienced as a result of the new contract). Vendor must be able to provide immediate supply of parts for emergency repairs, on an as needed basis.

Emergency Purchases

The City reserves the right to make emergency purchases from other sources, should the Contractor be unable to furnish the required item within the required time frame.

General Conditions

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Prices quoted shall not include

Federal or State taxes. The City will furnish the successful vendor with tax exemption certificates upon request.

mailto:beauchampa@rochesterhills.org

The City may modify the QUOTE prior to the deadline for submission of proposals by issuance of an addendum to all parties who have been furnished the Quote for proposal purposes. The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade

Network (MITN). Copies of quote documents obtained from any other source are not considered official copies.

Only those vendors who obtain quote documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on

City Government, Departments, Purchasing, Bid Opportunities and link to MITN website. Final quote results will be posted on the MITN website after award.

No vendor may withdraw a quote after the actual date of the opening thereof except in a case where the vendor demonstrates to the City’s reasonable satisfaction that a material and substantial mistake was made in preparing the quotation, in which event the vendor shall have 24 hours after the opening of the quote to deliver to the City a notice, in writing, that the vendor desires to withdraw the quotation and state the reasons therefore. Once a quotation is withdrawn, it may not be re-quoted.

The City of Rochester Hills reserves the right to split or abstract any or all quote proposals and award multiple contracts from the same quotation based on price, availability and service when in its judgment it best serves the

City of Rochester Hills. All quote prices shall remain in effect for at least ninety (90) days from the due date and time of the quote or the award, whichever comes first, except for the successful proposer whose prices are to remain firm for the term of the blanket purchase order.

No contract may be assigned, sublet or transferred without the written consent of the City of Rochester Hills. Any subcontractor, so approved, shall be bound by the terms and conditions of this contract. The contractor shall be fully liable for all acts and omissions of its subcontractor(s) and shall indemnify the City of Rochester Hills for such acts or omissions.

The contractor will be required to perform and complete the proposed work in a thorough and workmanlike manner and to furnish all necessary labor, except as may otherwise be specified as “furnished by the City.” The contractor will supervise and direct the work efficiently with due care, skill and attendance. The contractor will be responsible to ensure that the finished work complies accurately with the specifications.

No Quote will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills.

The City of Rochester Hills reserves the right to terminate the contract without penalty upon thirty (30) days written notice due to poor performance or for reasons deemed to be in its best interest. A designated representative of the City of Rochester Hills will be solely responsible for determining acceptable performance levels. The City of Rochester Hills reserves the right to re-award the contract to the second most qualified quote, re-quote the contract or do whatever is deemed to be in its best interest.

Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City and shall not submit a quote.

http://www.rochesterhills.org/

Quality Assurance

All parts and materials shall be new, unused, manufacturer’s latest model and in current production. All materials shall have physical and chemical properties to withstand the intended service.

Any materials provided and labor shall carry standard warranty coverage. Proposer shall state terms and conditions of warranty for all products in its proposal. Products shall be free from defects in material and workmanship from the date of their original purchase, for normal commercial use and for applicable warranty period specified. Vendor shall repair or replace within 48 hours, without charge to the original purchase, any product or part thereof which fails as the result of such a defect during the warranty period.

Submission of Quotations

Each vendor must use the attached quote form and specifications to submit their quote. Quotes shall be in conformance with and subject to the instructions in the quote documents. The Quote Form must be completed entirely and submitted with the Proposal.

Award of Purchase Order

The City reserves the right to reject any and all quotations, and to waive any defect or irregularity in quotes. The

City reserves the right to accept and separate item in the quote; and to accept the quote that in the opinion of the

City is to the best advantage and interest of the public we serve.

The quote will be awarded to that responsible, responsive vendor whose quote, conforming to this solicitation, will be most advantageous to the City with not only price but also availability of product, location of vendor business, and quality of product considered. Final quote results will be posted on the MITN website after award.

Non-Discrimination

Contracts for work under this proposal will obligate the firm or firms to not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment on a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The contractor and the City shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A.

220 and the Federal Rehabilitation Act of 1973, P.A. 93 112, 87 Stat. 394, which require that no employee or client or otherwise qualified firm participation in, be denied the benefits of or be subjected to discrimination under any program or activity receiving Federal Assistance. No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap or marital status be excluded from participation in, be denied the proceeds of or be subject to discrimination in the performance of this contract. The contractor shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964, as amended.

Changes and Addenda

Each change or addendum issued in relation to this quote will be on file in the Purchasing Division and posted on the MITN system. It shall be the vendor’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all vendors shall be bound by such changes or addenda. Addendums will be posted on the MITN system.

Force Majeure

Neither party to this contract shall be held responsible for delay or default caused by fire, riot, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other employee restrictions, acts of God and/or war, national emergency making performance temporarily impossible or illegal, strikes and labor disputes, or the combined actions of workers in no way chargeable to the Contractor’s control, fires, floods, freight embargoes or adverse weather conditions of unusual severity and excessive duration for the time of year, which is beyond that party’s reasonable control. The City of Rochester Hills may terminate this contract after determining such a delay or default will reasonably prevent successful performance of the contract.

COVID-19 Management Adherence

As a result of the COVID-19 pandemic, in the event of the issuance of any order by federal, state or local health authorities, which requires the suspension of any, or all activities for any time period, all Vendors are hereby on notice that in the event that certain types of events or projects, including but not limited to the Project set forth in this Solicitation for Quotes, are at any time determined by the City or other governmental authorities, to be required to be suspended, for the safety, health and welfare of the public, or to be in accordance with any applicable order, this event/project may be delayed, terminated, or cancelled, as set forth under the FORCE

MAJEURE CLAUSE of this Agreement. The City shall not be responsible for additional costs, or any costs related to the delay, termination, or cancellation of the project.

Hold Harmless

To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the City of Rochester Hills, its elected and appointed officials, employees and volunteers and others working in behalf of the City of Rochester Hills against any and all claims, demands, suits, or loss, including all attorney fees and costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Rochester Hills, its elected and appointed officials, employees, volunteers or others working in behalf of the City of Rochester Hills by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract.

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Quote Form

In order to establish a method to evaluate this quote, the City is asking for pricing on the following products.

This list is provided for evaluation purposes only and is not meant to represent the entire list of products that the

City may purchase. Vendor shall provide specific pricing and brands offered for the following items.

Item

Description

Quoting

Percentage (%) Off

Specified Brand*

Brand Part # Price UOM

Tank to Bowl/Urinal Gasket (C03-3000) each

1/4 Turn Ceramic Cartridge (Zurn 09901CXLF) each

Aerator 2.0 GPM Vandal Proof (Delta RP246) each

3/4 Watts T&P Relief Valve

(40XL-150/210-07)

each

Regulator (Elkay 61314C) each

Blow-out Wall-mount 1gpf urinal with rear spud (Stanwell 25048-ER-0) each

0.125 gpf Concealed Ultra Low Consumption Urinal (Zurn Z5759-U) each

3/4 Pro Press Fitting, 90, Coupler, Ball Valve each

1/2 Pro Press Fittings 90, Coupler, Ball Valve each

3/4 F x 3/4 F Water Heater Braided Supply

(HWH124PP)

each

* The percentage (%) off column will be used to calculate discounts for other items that may be purchased which are not listed above.

Item

Description Quoting

Percentage (%) Off

Specified Brand*

Brand Part # Price UOM

Hydroguard Cartridge (420-451) each

Stop Check Kit (Powers 900-050P) each

Rear Spud Wall Hung Bowl (Kohler 84323-0) each

Hardwired Automatic Sensor Valve for 3/4" Urinals (Zurn ZEMS6195AVWS1) each

Flushmeter Royal Model 110 (Sloan) each

Sprinkler System Head (Hunter I-25-04-22-13) each

Brass Nipple (2 x 3)

(2030BRN)

each

Brass Nipple (2 x 3 1/2)

(2035BRN)

each

Flomatic F&F Brass Check Valve (4031E) each

Simmons Line Check

(503SB)

each

* The percentage (%) off column will be used to calculate discounts for other items that may be purchased which are not listed above.

1. Are any of the above products “in stock” items: _____ Yes _____ No

If not, Please state lead-time required (Days to deliver After Receipt of Order): ______ /Days ARO

Explain:

2. Is there a minimum order requirement? _____ Yes _____ No

If yes please state minimum order amount: __________________

3. State how deliveries are handled (third-party, company vehicle, etc.): ______________________________

*If quoting vendor ships using company vehicles proof of insurance may be required

4. Distance, in miles, vendor is located from City Hall, 1000 Rochester Hills, MI 48309: _________ Miles

5. Does your company accept MasterCard for payment: _____ Yes _____ No

If yes, please state any additional fees, discounts, etc.: _________________________

6. Payment Method – Please select company’s desired payment method:

_____ Check – minimally 60 days from receipt of order

_____ ACH – 45 days from receipt of invoice

_____ Credit Card – 20 days from receipt of invoice

It is understood that all proposed prices shall remain in effect for at least ninety (90) days from the due date and time of the quote to allow for the award and that, if chosen the successful vendor; the prices will remain firm through invoice.

The vendor affirms that he/she is duly authorized to execute this quote, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other vendor and that the contents of this proposal as to prices, terms or conditions have not been communicated by the undersigned, nor by any employee or agent, to any competitor, and will not be, prior to the award and the vendor has full authority to execute any resulting contract awarded as the result of, or on the basis of the proposal.

The submission of a quote hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered and the character, quantity and quality of the work to be performed.

Company Name: _______________________________________________________________________

Company Address:____________________________________________________________________

City/State/Zip: ________________________________________________________________________

Authorized Representative: ________________________________________________________

Title of Representative: ____________________________________________________________

Signature: ____________________________________________________________________________

Phone #: _____________________________ Email:____________________________________________

Date: _____________________