SFOP0009644 -WIST.pdf

ISN-ECC FY23 NOFO SAMS Domestic 1

NOTICE of FUNDING OPPORTUNITY

Bureau of International Security and Nonproliferation – Office of Export Control Cooperation

U.S. Department of State

Announcement Type: Cooperative Agreement Funding Opportunity Title: Building Community of Practice for Women in

Strategic Trade Funding Opportunity Number: SFOP0009644 Catalog of Federal Domestic Assistance Number: 19.901 Funding Amount: $450,000 Approximate Number of Awards: 1 Expected Period of Performance: 24 months Key Dates: 1. Applications must be submitted by June 8, 2023 at 5:00 pm EST

2. Submit all questions by May 5, 2023 at 5:00 pm

EST

3. Application review and selection expected in

September 2023

EXECUTIVE SUMMARY

The Department of State’s Bureau of International Security and Nonproliferation, Office of Export Control Cooperation (ISN/ECC) is pleased to announce a new funding opportunity through this Notice of Funding Opportunity (NOFO). Under this NOFO, ISN/ECC seeks proposals to advance U.S. foreign policy and national security priorities by supporting initiatives that make decision-making structures and processes in fragile, conflict, or crisis-affected contexts more reflective of and responsive to the needs and perspectives of partner states to ensure strategic trade control systems meet international standards and by engaging on bilateral, regional and multilateral levels with foreign governments to aid in the establishment of independent capabilities to regulate transfers of weapons of mass destruction, WMD-related items, conventional arms, and related dual-use

ISN-ECC FY23 NOFO SAMS Domestic 2 items, and to detect, interdict, investigate, and prosecute illicit transfers of such items.

ISN/ECC invites U.S. non-profit organizations, Domestic & Foreign For-Profit Organizations (must waive fee/profit), U.S. and foreign educational institutions, international NGOs, and Public International Organizations to submit cooperative agreement proposals. ISN/ECC has approximately $450,000 available to fund this project.

Organizations that submit an application in response to this NOFO announcement acknowledge and accept all the requirements contained herein. The submission in response to this announcement is voluntary and does not obligate the Department of State to fund the proposal or proposal preparation costs. Please note: Receipt of this NOFO requesting a full application should not be construed as a guarantee of funding. All awards are subject to the availability of funds and the negotiation and finalization of the approved budget and award package.

A Cooperative Agreement not-to-exceed the amount of $450,000 in FY 2022/2023 Nonproliferation, Antiterrorism, Demining, and Related Programs (NADR-EXBS) funding will be awarded under this NOFO. The initial period of performance will be for 24 months. Funding authority rests in the Foreign Assistance Act of 1961, as amended. All applicants should be familiar with 2 CFR Part 200 and 600.

Applicants should review all the terms and conditions and required certifications which will apply to this award before submitting an application to ensure that they will be able to comply. These include:

• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD

MANAGEMENT

• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION

INFORMATION

• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS

• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE

WORKPLACE (FINANCIAL ASSISTANCE)

• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY

• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

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In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following:

• Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:

o Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205), o Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—

232) (2 CFR part 200.216), o Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341), o Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and o Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

In accordance with the Executive Order on Advancing Racial Equity and Underserved Communities, proposals should demonstrate how the program advances equity with respect to race, ethnicity, religion, income, geography, gender identity, sexual orientation, and disability. The proposal should also demonstrate how the program will further engagement in underserved communities and with individuals from underserved communities. Proposals should demonstrate how addressing racial equity and underserved communities will enhance the program’s goals and objectives, as well as the experience of participants.

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The support of underserved communities will be part of the review criteria for this opportunity. Therefore, proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.

Due to the determination made under the Trafficking Victims Protection Act (TVPA) for FY 2021, assistance that benefits the governments of the following countries may be subject to a restriction under the TVPA. The Department of State determines on a case-by-case basis what constitutes assistance to a government; the general principles listed below apply.

Assistance to the government includes:

• All branches of government (executive, legislative, judicial) at all levels (national, regional, local);

• Public schools, universities, hospitals, and state-owned enterprises, as well as government employees;

• Training, equipment, services, or other assistance provided directly to the government, assistance provided to an NGO or other implementer for the benefit of the government, and assistance to government employees.

- Applications that do not meet the eligibility criteria and do not contain all required information will not be considered.

A. BACKGROUND & PROJECT DESCRIPTION

ISN/ECC administers the Export Control and Related Border Security (EXBS) Program. The EXBS Program Mission is to enhance U.S. national security by preventing proliferation of WMD and illicit trade in conventional weapons, and to strengthen partner countries’ capabilities to comply with international strategic trade control norms and enforcement best practices. EXBS trains border security personnel and law enforcement officials to detect, interdict, investigate, and prosecute illicit transfers of conventional weapons and to ensure that international ports of entry have adequate equipment to screen suspicious cargo.

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EXBS also assists partner countries in the establishment of independent strategic trade control authorities to regulate transfers of technologies and material that could be used for WMD, related delivery systems, or advanced conventional weapons. To strengthen compliance with international strategic trade control norms and U.N. sanctions resolutions, EXBS also conducts outreach to the private sector to help industry better understand its nonproliferation obligations.

Comprehensive strategic trade control systems (STCs) are required to address proliferators’ evolving export control and sanctions evasion tactics and prevent the proliferation of weapons of mass destruction and their means of delivery.

These challenges are more complex and dispersed than they have ever been and require inclusion of diverse voices and perspectives, particularly those of women who have systemically been underrepresented in strategic trade, nonproliferation, and arms control. In 2022, EXBS collaborated with the Department of Energy to launch the Women in Strategic Trade (WIST) Initiative to increase women’s representation in all areas of STCs. WIST is intended to be a concerted and sustained effort aimed at recruiting, retaining, and advancing women in this field. This initiative aligns with the United Nations Security Council Resolution (UNSCR) 1325 which recognizes and encourages the participation of women in maintenance and promotion of peace and security. In addition, it responds to President Biden’s National Strategy on Gender Equity and Equality which aims to address long-standing gender gaps and dismantle systemic barriers that hamper women’s participation and achievements in all professional fields.

The purpose of this NOFO is to create a professional network and community of practice to advance women working in strategic trade through sustained mentorship. Experienced international strategic trade experts and practitioners will guide early- or mid-career women in the strategic trade field through a sustained six-month mentorship. These early- to mid-career women will work with their mentor to develop a project that addresses a strategic trade-related issue in their institution or within their interagency. Through guided education, problem-solving, and mentorship, this partnership should yield a product relevant to the mentee’s institution and strategic trade operations. This can include a communication strategy for leadership buy-in, STC implementation roadmap, STC 101 for field officers course, industry outreach campaign, interagency coordination forum, etc. At the end of six months, the mentees will convene with

ISN-ECC FY23 NOFO SAMS Domestic 6 a new cohort to present their projects and start a new cycle of mentor/mentee engagement.

EXBS may invite up to six of the mentees to present their projects at the Southeast Asia Forum on Export Controls in Fall 2024 in Manila, Philippines.

Proposals should reflect a clear understanding of successful mentor and mentee relationships; and, the nexus between gender equity and empowerment and strategic trade management.

Goals and Objectives

ISN/ECC expects that the Activities and Outcomes of this Award will work towards the following ISN Goals and EXBS Program Objectives:

ISN Goals

• Prevent and respond to Proliferation of WMD, Missiles and Destabilizing Conventional Weapons and Technologies o Disrupt or Deter Proliferation by State or Non-State Actors that Threaten International Security o Strengthen Other States’ Capabilities to Counter Proliferation o Strengthen the Multilateral Export Control Regimes and

Promote Global Nonproliferation Action

• Promote Diversity Equity, Inclusion, and Accessibility in Bureau

Operations and Programs

EXBS Objectives – Strategic Trade Management

• Increase the number of countries that have adopted strategic trade controls legislation, including penalties

• Increase the number of countries that have implemented control lists

• Increase mechanisms for partner industry outreach

• Improve partner regulation of transit and transshipment of dual-use goods and sensitive technologies

• Improve partner inter-agency coordination and information sharing

ISN-ECC FY23 NOFO SAMS Domestic 7

• Improve partner regulation of transit and transshipment of dual-use goods and sensitive technology

• Improve partner inter-agency coordination and information sharing

Deliverables/Activities This NOFO aims to bolster the Women in Strategic Trade Initiative’s objectives to recruit, retain, train, and promote women in STCs by providing professional and leadership development opportunities. In addition, it is an opportunity to share expertise and engage with a diverse community of stakeholders worldwide to share perspectives, best practices, and improve strategic trade implementation and enforcement. The intended approach is to pair an experienced, well-networked strategic trade control expert or practitioner with an early- to mid-career official from Southeast Asia to jointly execute projects targeted to enhance legal-regulatory frameworks, licensing capabilities, enforcement measures, outreach to industry and/or academia, or international cooperation/treaty adherence. Countries may include: Malaysia, Philippines, Vietnam, Thailand, Indonesia, Cambodia, and Laos.

ISN/ECC envisions that this award will produce the following deliverables:

• Develop a mentorship framework to serve as a guide for the mentor/mentee relationship;

• Enroll at least six mentees from Southeast Asia. Grantee will work with

EXBS to identify and select appropriate candidates in the first round and in the second round of pairings;

• Identify at least six individuals from the strategic trade community to serve as mentors for the first and second rounds of pairings;

• Project completion (and roll out of project, as appropriate), presentation, and report from mentor/mentee pair;

• At least two virtual check-in engagements with mentor/mentee pair;

• One in-person workshop for at least 12 individuals (six mentors, six mentees) for the first round of pairings;

• One in-person workshop for at least 18 individuals (six mentors, six mentees from round one, six mentees from round 2) for completion of the first round of pairings and launch of second round of pairings;

ISN-ECC FY23 NOFO SAMS Domestic 8

The implementer will be responsible for all substantive and logistical arrangements associated with the organization of the workshops, including but not limited to the following: international airfare, ground transportation, lodging, and per diem costs for mentors, mentee, and implementer’s own staff; venue and A/V equipment rental, translation and interpretation costs.

Indicators

Application proposals must include well-designed indicators that can be used to monitor project progress and measure actual results to assist ISN/ECC assess the success and impact of activities and project outcomes, as well as facilitate effective monitoring and evaluation.

Substantial Involvement

ISN/ECC expects to be substantially involved during implementation of the program. Examples of substantial involvement may include, but are not limited to the following:

1. Reviewing and approving the engagement outline, draft agenda, and a list of supplemental materials.

2. Reviewing and approving draft course content and any proposed revisions.

3. Reviewing and approving list of proposed participating.

4. Reviewing and approving the scheduling and related logistical arrangements for each engagement.

5. Reviewing and approving all final training materials prior to submission.

Risk Assessment

Proposals must include a risk assessment and a plan for monitoring and mitigating the risks identified. Risks to project implementation may include a variety of political, environmental, and other factors. A few examples include outbreak of violent conflict, elections that change government partners, cybersecurity / hacking, misuse of personally identifiable information (PII), and diversion of financial or non-financial support to prohibited parties (terrorist financing).

The assessment should also identify risks to staff, implementers, participants, beneficiaries, or their communities. Besides political and environmental factors, ISN-ECC FY23 NOFO SAMS Domestic 9 risks may include online or in-person potential physical, social, psychological, economic, and/or reputational backlash to beneficiaries as a result of their participation. The proposal should include a participatory needs assessment and explain how its implementers will engage with local actors throughout its lifecycle. Strong proposals will also describe strategies to sustain the activities beyond ISN/ECC funding, or alternatively, how applicants will co-design a responsible exit strategy with local partners and in consultation with beneficiaries.

Action Plan

The Recipient shall submit to ISN/ECC within 30 days of award a draft action plan that includes a description of planned activities and projected timeframes for accomplishing them. ISN/ECC will review the plan in consultation with appropriate U.S. government and partner country officials, then provide feedback to the Recipient detailing necessary revisions/adjustments to the plan.

The Recipient shall revise the plan in accordance with ISN/ECC feedback and provide to ISN/ECC within 15 working days of receiving that feedback.

In-Country Consultations and Training

The Recipient shall consult with the Grants Officer Representative (GOR) and, if applicable, the Program Manager prior to engaging in any consultations with foreign experts, U.S. Government multilateral/international organizations, or EXBS partner government officials.

Logistics

The Recipient will be responsible for making and paying for all arrangements (e.g.

subject matter expert/trainer and participant airline travel, airport transfers, ground transport, lodging, meals, incidentals, travel insurance, etc.) for planned activities and facilitate communication conducted by telephone, email, videoconferencing, and/or other electronic medium.

Government-Furnished Information (GFI)

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ISN/ECC can provide a limited amount of GFI as part of the project if it is determined to be critical towards the success of the project but expects that the Recipient of the Award will utilize publicly available information to create project-related materials.

For additional information on ISN/ECC and the EXBS program, please visit:

https://www.state.gov/export-control-and-related-border-security-program/

B. FEDERAL AWARD INFORMATION

1. Available Funding and Legislative Authority

The source of this funding is Nonproliferation, Anti-terrorism, Demining, and Related Programs-EXBS. Final award is contingent upon the availability of funds.

2. Summary of Award Information Type of Award: Cooperative Agreement

Appropriated Fiscal Year of Funds: FY2022/2023 Foreign Assistance Act

Approximate Total Funding: $450,000 Approximate Number of Awards: 1 Anticipated Award Date: September 2023 Anticipated Project Completion Date: 24 months from start

3. Deadline

Deadline for Applications: June 8, 2023 at 5:00 PM EST

C. ELIGIBILITY INFORMATION

Applicants should be knowledgeable of existing strategic trade control programs and best practices, including programs funded by the U.S. Government in this https://www.state.gov/export-control-and-related-border-security-program/

ISN-ECC FY23 NOFO SAMS Domestic 11 area, and current international trends and developments, in order to capitalize on ongoing work, and not duplicate efforts.

Applications by organizations, which do not meet the eligibility by the time of the application deadline, will result the application not being reviewed.

1. Eligibility for this NOFO is limited to educational and research institutions and U.S. not-for-profit/non-governmental organizations (NGOs) subject to section 501 (c) (3) of the U.S. tax code, foreign educational and research institutions, Domestic & Foreign For-Profit Organizations (must waive fee/profit), and foreign not-for-profits/NGOs and international NGOs and PIOs. For a list of PIOs, visit https://www.usaid.gov/sites/default/files/documents/308maa.pdf

2. Domestic & Foreign for-profit organizations are eligible to apply. For-profit organizations applying to this NOFO will agree to forgo their profit margins to be eligible for this competition.

3. Cost-Sharing or Matching: Providing cost sharing, matching, or cost participation is not an eligibility requirement for this NOFO.

When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement. Cost sharing may be in the form of allowable direct or indirect costs. For accountability purposes, you must maintain written records to support all costs that are claimed as your contribution, as well as costs to be paid by the Federal government. Such records are subject to audit. The basis for determining the value of cash and in-kind contributions must be in accordance with the Office of Management and Budget’s Circular 2 CFR Parts 200 and 600, entitled the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. In the event you do not provide the minimum amount of cost sharing as stipulated in the approved budget, ISN/ECC’s contribution will be reduced in like proportion.

https://www.usaid.gov/sites/default/files/documents/308maa.pdf

ISN-ECC FY23 NOFO SAMS Domestic 12

4. Other: Organizations should have existing, or the capacity to develop, requisite technical expertise, and partnerships with international entities and relevant stakeholders, including foreign government officials with broad expertise in strategic trade controls implementation.

Organizations should endeavor to apply DEIA principles in their selection of partners and interpretation of stakeholders or target audience.

5. Organizations may form consortia and submit a combined proposal.

However, one organization should be designated as the lead applicant.

Organizations should submit separate proposals for each line of effort/sub-section/project identified in the NOFO.

D. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package This NOFO contains all information and links necessary for potential applicants to apply. This NOFO and all required forms can be accessed through SAMS Domestic

Applications must be submitted through SAMS Domestic (https://mygrants.servicenowservices.com)

Both a valid Unique Entity Identifier (formerly DUNS) number and a SAM.gov registration are required prior to submitting an application. Please register with SAM.gov before you apply for this announcement; if your organization is already registered with SAM.gov, please ensure that your account is active.

Organizations should verify that they have a Unique Entity Identifier number or take the steps needed to obtain one as soon as possible. Instructions for obtaining a Unique Entity Identifier number can be found at www.sam.gov.

Applicants will receive a validation email from SAMS Domestic upon successful submission of an application. Additionally, you must save a screenshot of the checklist showing all documents submitted in case any document fails to upload successfully.

https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmygrants.servicenowservices.com%2F&data=02%7C01%7CSilva-CastellanosML%40state.gov%7C2ce2946b8a2e4da9906508d7cf4d3fa6%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637205803032673193&sdata=wtRcElX%2Fs1PYDm56tAsu%2BBLrYW6m7kSYXLyDo5LuUDU%3D&reserved=0

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Late applications are neither reviewed nor considered unless the ISN/ECC point of contact listed in Section G of the proposal request is contacted prior to the deadline and is provided with evidence of system errors caused by SAMS Domestic that is outside of the applicants’ control and is the sole reason for late submission.

The applicant should not expect a notification from ISN /ECC upon receipt of their application.

For assistance with SAMS Domestic, please call the ILMS Help Desk at 1-888-313- 4567 or email ILMS@state.gov. The ILMS Help Desk is available 24 hours a day, seven days a week, except federal holidays.

For a list of federal holidays visit:

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

Application Deadline:

All applications must be submitted by June 8, 2023 at 5:00 p.m. EST. Applications submitted after 5:00 p.m. EST will be ineligible for consideration. We recommend that applicants begin the application process early, as this will allow time to address any technical difficulties that may arise in advance of the deadline. Faxed proposals will not be accepted at any time. Late applications will not be considered. It is the applicant’s responsibility to ensure that proposals are submitted on time.

2. Content and Form of Application Submission Please read the entire NOFO and follow the guidelines for proposal preparation below.

Applicants must include the following in the proposal submission. All submissions must be in English.

a. Table of Contents that lists application contents and attachments (if any).

b. Forms: Completed and signed SF-424, SF-424A and SF424B, as directed in

SAMS Domestic. The Certifications and Assurances that your organization is agreeing to in signing the 424 are available at https://www.grants.gov/forms/sf-424-family.html;

mailto:ILMS@state.gov https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ https://www.grants.gov/forms/sf-424-family.html

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c. Mandatory Disclosures: If your organization engages in lobbying activities, a Disclosure of Lobbying Activities (SF-LLL) form is required.

d. Proposal Narrative (not to exceed 12 pages, single-spaced, 12-point Times New Roman font in Microsoft Word, at least one-inch margins), following the structure described below. The proposal narrative should identify inputs, outputs, and outcomes of the proposal activities, timelines, and any qualitative or quantitative targets, and impact. A portion of the program should include compiling, analyzing, and disseminating program results and lessons learned. Applicants should outline a learning plan that demonstrates how the program will be monitored and how monitoring will be analyzed to adapt implementation to support effectiveness and avoid unintended consequences. Some form of independent evaluation must be included in proposals responding to this NOFO. Please elaborate on the type (quasi-experimental, developmental, outcome harvesting, process tracing, etc.). While the type of evaluation is flexible within Department of State guidance, it must be independent.

e. One page Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan DEIA Plans should address the following categories, the pursuit of which should not take precedence over a proposal’s core goals. See Appendix A for definitions of key concepts.

• Support staff DEIA: Consider a diverse pool of potential implementers and sub-implementers to afford employment opportunities to as diverse and inclusive a population as is feasible

• SME DEIA: To the extent possible, consider a diverse population of subject matter experts to deliver training, lead discussions, and present technical information. This may include engaging local and regional experts as trainers. (Note: applicants should not discuss proposals directly with local partners without the explicit approval of ISN.)

• Audience DEIA: Consider how to engage a diverse, representative cross-section of the target-audience population while taking into account the objectives of the engagement. This might include considering local representation disparities that are not immediately apparent to those from another culture.

• Accessibility: Consider how to actively reduce or eliminate obstacles that would impede participation by people with disabilities.

Plan contents and submission

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Applicants may use DEIA Plans to describe how proposals will achieve one or more of the DEIA objectives identified above. Plans need not include specific performance targets, but they should outline any concrete steps or key partners the implementer would leverage to achieve the objectives.

Plans may also include information about the applicant’s past performance on DEIA-related metrics, both as an employer and as an implementer, and any country specific gender analysis to be conducted. Plans may consist of two separate elements as noted below; implementers can submit one or both elements as part of their proposal. The first element is the project-specific DEIA statement, and the second element is the standalone DEIA summary document.

The first element is project specific language to be integrated into their project proposal consistent with the objectives above. This could consist of actions to be completed as part of the project, demographic targets for participants, key partners that will assist with delivery/implementation, and outside any organization to be engaged if the project is funded. Integrated DEIA Plans should be no more 250 words per project. If the applicant chooses to integrate DEIA Plans into their proposals, they should do so in accordance with the template provided as part of the Notice for Funding Opportunity.

The other element is a standalone document (one per proposal). The standalone DEIA Plan should identify proposal-wide actions, highlight past performance, highlight staffing information that will impact the performance of the projects, or articulate examples of previous steps taken consistent with the objectives above. Standalone document should be no longer than one page on standard letter paper with one-inch margins and 12-point Times New Roman font.

f. Risk Assessment described in section A above.

g. Single –page Scope of Work - separate from the proposal but part of the application (includes all proposed program components and links each of these to the specific goal(s) it addresses. This document is not a narrative. It must be in outline form and capture all proposed work to be funded by this

ISN-ECC FY23 NOFO SAMS Domestic 16 project. This includes each proposed program component with a brief statement that links each component to the corresponding goal it supports.

SOWs that contain quantitative estimates of expected outputs, outcomes and indicators of success for each component will be considered more competitive.

h. A detailed agenda for engagement and representative sample materials, so that evaluations can be made about course substance. This may be included as an addendum.

i. A list which identifies by name, title, and experience, the subject matter experts it intends to use to implement the projects.

j. Summary and detailed Budget in USD submitted in Excel, budget totals must be rounded up to whole dollars, (not to exceed 6 pages) that includes an explanation for each line item in the spreadsheet, as well as the source and description of all cost. The total budget should not exceed $450,000.

The budget must identify the total amount of funding requested, with a breakdown of amounts to be spent in the following budget categories:

Personnel;

Fringe benefits;

Travel;

Equipment;

Supplies;

Consultants/contracts;

Other direct costs; and Indirect costs.

• A budget template may be found here: https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants- %E2%80%93-New-Award-Budget-Sample.xlsx

• Travel costs must be further broken down to reflect transportation expenses and per diem, with per diem reflecting correct rates for destination cities. For further information and current foreign per diem rates, please visit:

https://aoprals.state.gov/web920/per_diem.asp

• Applicants must adhere to the requirements of 2 CFR 200.474 when proposing and conducting travel.

https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-New-Award-Budget-Sample.xlsx https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-New-Award-Budget-Sample.xlsx https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-New-Award-Budget-Sample.xlsx https://aoprals.state.gov/web920/per_diem.asp

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• Applicants should budget for lodging site must be at a four-star (or higher) rated hotel within USG per diem rates. ISN/ECC finds Mobil and AAA hotel ratings acceptable. If a four-star hotel is not available within per diem, Implementer may propose a three-star hotel within per diem rates. If proposing a three-star hotel, implementer must provide accompanying rationale explaining why a four-star hotel is not proposed. The lodging sites should be located convenient to the training locations as well as to local restaurants, etc. (For proposal preparation purposes, Implementer should assume that delegates will arrive the day before the training exchange commences and depart the day after it concludes. The Implementer will be responsible for lodging costs only, with delegates personally responsible for incidental charges such as mini bar, pay television, long distance phone calls, room service, etc.). ISN/ECC strongly prefers that the lodging site be co-located with the training exchange venue. All rooms and hotel facilities shall comply with the current Federal, State, and Local health, fire, and safety regulations and codes.

k. Detailed Budget Narrative (word document separate from the proposal but part of the application): Following the Detailed Budget, please include a Budget Narrative. The budget narrative should elaborate on the detailed budget, not simply repeat with words what is stated numerically in the budget. The narrative is the place to communicate any information that might not be readily apparent in the budget. For example, in the budget narrative the applicant may:

a. Explain how the expense relates to meeting program goals and objectives;

b. Explain differences in fares among travelers on the same routes (e.g., project staff member traveling for three weeks whose fare is higher than that of staff member traveling for four months);

c. Explain why the number of participants traveling to a program event is different than the number of participants in the program (e.g., fewer participants are traveling to the workshop because they reside in the same location where the workshop will be held);

d. Elaborate on staff salaries and benefits, as warranted. For example, if a program is multi-year, explain any changes in staffing patterns

ISN-ECC FY23 NOFO SAMS Domestic 18 from one year to the next.

l. Monitoring and Evaluation Plan (word document separate from the proposal but part of the application) detailing how the project’s impact and effectiveness will be monitored and evaluated throughout the project.

m. Attachments may be included (letters of commitment from the applicant institution and sub-award partners, CVs of key personnel, project experience, sample agendas, etc.) but should not be unreasonably lengthy;

see NOFO for details on required attachments, if any.

n. NICRA: If your organization has a negotiated indirect cost rate agreement (NICRA) and includes NICRA charges in the budget, include your latest NICRA as a pdf file.

o. Audit: A PDF file copy of your organization’s most recent A-133 audit.

p. Please Number all pages, including budget and addenda.

Applicants under consideration for an award will likely be subject to a pre-award survey to determine fiscal responsibility and ensure adequacy of financial controls. This survey contains a list of criteria for determining whether the applicant’s accounting system meets the minimum standards to be eligible for U.S. government funding. These standards include appropriate accounting software and written financial management policies and accounting procedures.

The pre-award survey will involve assessing the extent to which these are in place within an organization and being actively implemented.

3. Unique Entity Identifier and SAM.gov All prime organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI), formerly referred to as DUNS, and an active registration with the SAM.gov before submitting an application. ISN/ECC may not review applications from or make awards to applicants that have not completed all applicable UEI and SAM.gov requirements. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.

The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before the award is processed and/or directed to a sub-grantee.

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Note: The process of obtaining a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

• Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). A Commercial and Government Entity (CAGE) code and a UEI number are issued through SAM.gov. Once received continue with the remainder of the SAM.gov registration.

• Organizations based outside of the United States and do not pay employees within the United States do not need an EIN from the IRS

• Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS, but do need a UEI number prior to registering in SAM.gov. Please note that as of December 2022, organizations based outside of the United States that do not intend to apply for U.S. Department of State (DoS) awards are no longer required to have a NATO CAGE (NCAGE).

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

• NCAGE/CAGE code (if applicable)

• www.SAM.gov UEI and registration

If you are an organization based outside the U.S. and plan to do business with the Department of Defense:

Step 1: Apply for an NCAGE number NCAGE Homepage:

https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx NCAGE Code Request Tool (NCRT):

https://eportal.nspa.nato.int/Codification/CageTool/home For NCAGE help from within the U.S., call 1-888-227-2423 For NCAGE help from outside the U.S., call 1-269-961-7766 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.sam.gov%2F&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459847935641%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=gnXCRjnqEltJ8oeeWtUsvZBou2OJSe5bND6zmMR3KPM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FAC135Public%2Fscage%2FCageList.aspx&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459848091137%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=GlLK%2F1KWHwZ0Mn4k946rJU%2BNgbnthbtsAtZd%2Fy0Yl0s%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FCodification%2FCageTool%2Fhome&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459848091137%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=pJn7Aph0QKipQn090OJLjb5%2FHifdh1mi0Rd407SYPoQ%3D&reserved=0

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Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to www.SAM.gov to obtain a UEI an complete registration. SAM registration must be renewed annually.

If you are an organization based outside the U.S. and DO NOT plan to do business with the Department of Defense:

Step 3: Proceed to SAM.gov to obtain a UEI and complete the registration. SAM registration must be renewed annually.

All prime organizations must also continue to maintain active SAM.gov registration with current information at all times during which they have an active Federal award or application under consideration by a Federal award agency.

SAM.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov and to maintain that active registration. If an applicant has not fully complied with the requirements at the time of application, the applicant may be deemed technically ineligible to receive an award and use that determination as a basis for making an award to another applicant.

Note: SAM.gov is not the same as SAMS Domestic. It is free to register in both systems, but the registration processes are different. Any content shown from SAM.gov is not owned by DOS and applicants need to refer to SAM.gov for the latest.

Information is included on the SAM.gov website to help international registrations. Please note, guidance on SAM.gov and the guidance on GSA’s website about requirement for registering in SAM.gov is subject to change and currently being updated. Applicants should review the website with each NOFO for the most up-to-date guidance.

• Please see attached “UEI and SAM.gov FAQs or Foreign Entities” for additional guidance.

APPLICATION PROCESS:

mailto:NCAGE@dlis.dla.mil https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.sam.gov%2F&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459848091137%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=kvrlctihsjRuXq8dzu%2FoidXfgi%2Bvp8JN68Kv1H1CvkM%3D&reserved=0

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4. Submission Method and Dates

Completed applications must be submitted electronically through SAMS Domestic. Faxed proposals will not be accepted at any time. Please follow all NOFO instructions carefully and start early to ensure you have time to collect all the required information. All applications must be submitted by 5:00 pm EST on June 8, 2023. Applications received after the deadline will not be considered.

For assistance with SAMS Domestic, please call the ILMS Help Desk at 1-888-313- 4567 or email ILMS@state.gov. The ILMS Help Desk is available 24 hours a day, seven days a week, except federal holidays.

5. Funding Restrictions

The awards will be funded from money appropriated under the “Nonproliferation, Anti-terrorism, Demining, and Related Programs-EXBS Fund” (NADR) heading in the Department of State, Foreign Assistance Act of 1961. Chapter 9 – Non- Proliferation and Export Control Assistance, Section 582. The limitations contained in section 573(a) of this Act apply to this chapter.

Any funds provided under this agreement must be used in a manner fully consistent with U.S. law. No funds provided by this award shall be used to lobby for or against abortion. No funds provided by this award shall be used to pay for the performance of abortion as a method of family planning or to motivate or coerce any person to practice abortions.

The following cost elements will not be reimbursed and are not allowable in this program:

• Program Staff Training.

• Construction projects.

• Direct support or the appearance of direct support for individual or single party electoral campaigns.

• Direct support or the appearance of direct support for any religious organization, to include repair or building of structures used for religious purposes.

http://www.grants.gov/ mailto:ILMS@state.gov

ISN-ECC FY23 NOFO SAMS Domestic 22

• Military assistance of any kind, including weapons buy back or rewards programs.

• Purchase of firearms, ammunition, or removal of unexploded ordnances.

• Para-police (i.e., militias, neighborhood watch, security guards) and prison-related projects. This restriction includes no funding of any secondary need in a law-enforcement organization.

• Payments for any partner government, military or civilian government employee salary or pension.

• Duplication of services immediately available through municipal, provincial, or national government.

• Vehicle purchases to include motorcycles. (However, transportation costs will be considered.)

• Medical and psychological research or clinical studies.

• Medical/health services.

• Funds for market research, advertising (unless public service related to grant program) or other promotional expenses.

• Entertainment, social activities, alcohol, ceremonials, hospitality and activities relating hereto. Meal costs associated with an overall project are allowable (i.e., working meal).

• Expenses listed as miscellaneous.

Expenses made prior to the approval of a proposal or unreasonable expenditures will not be reimbursed.

E. APPLICATION REVIEW INFORMATION

Criteria: The State Department will review all proposals for technical eligibility.

Proposals will be deemed ineligible if they do not fully adhere to the guidelines stated herein. The Program Office, a State Department award review panel, will review all eligible proposals. The State Department’s Office of the Legal Adviser and/or other Department entities also may review proposals. The final decision to recommend an applicant for funding is at the discretion of the Director of ISN/ECC. Final signatory authority resides with the State Department’s Grants Officers in the Office of Acquisitions Management (AQM) and if applicable in ISN/ECC. Each application will be evaluated and scored on the four-part Proposal Components using a 100-point scale by a peer review committee (the Panel) of Department of State officials and other experts, as appropriate.

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Proposal Narrative: The Panel will score each of the five sections of the Proposal Narrative for a maximum total score of 100 points based on how completely the sections address the points described in the Proposal Narrative guidance below.

The importance of each section is indicated by the maximum score as follows:

• Organizational Profiles

• Program Design and Linkages

• Budget

• Results or Benefits Expected

• Innovation and Sustainability

Criteria Components

1. Organizational Profile (20 points):

The organization has sufficient depth of experience, capacity, and talent to implement the proposed program as described in this announcement. The organization has the capacity to collaborate with other entities (government, private sector, and international organizations) to the extent required for project success. Where collaborators are proposed, the applicant describes the rationale for the collaboration, each partner's respective role, and how the partnership will enhance the accomplishment of the project goals. In all cases, the applicant describes joint planning consultation efforts undertaken. The staff of the organization is well qualified.

2. Project Design and Linkages (30points):

The applicant must demonstrate that the project addresses both the technical requirements of the EXBS Objectives and the situational requirements of the country/countries involved and the status of their strategic trade controls and border controls efforts. The applicant must demonstrate that the project strategy and design are likely to achieve the proposed results; that proposed activities and timeframes are reasonable and feasible. The proposal describes in detail how project requirements will be accomplished and reasonably outlines the potential for the project to have the positive impacts in the EXBS Objectives that the project seeks to address. ISN/ECC will also evaluate the implementation plan in terms of the extent to which the project outcome is sustainable.

ISN-ECC FY23 NOFO…