SF6 Breaker Operating Mechanism Rebuild_PWS.pdf

PERFORMANCE WORK STATEMENT

SF6 Breaker Operating Mechanism Rebuild Contract for Bonneville Lock and Dam, Cascade Locks, Oregon

1. GENERAL STATEMENT

US Army Corps of Engineers, Portland District, Bonneville Lock and Dam require the rebuild of one (1) breaker operating mechanism for a Main Unit SF6 Generator Circuit Breaker, with the option to include the rebuilding of a second breaker operating mechanism, depending on availability of funds. These specific breaker mechanisms are leaking oil and require the manufacturer (Hitachi Energy) to rebuild the unit at their factory location and be 100% operational upon return to the government. This is a non-personal services requirement. The contractor shall perform these services in accordance with the terms of the contract and as defined in this Performance Work Statement (PWS).

Location of Work: Hitachi Energy Service Facility, Greensburg, PA 15601

2.0 DEFINITIONS

3.0 Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in

5.1 through 5.4. The contractor must re-perform all unsatisfactory work unless excused by the Quality Assurance Evaluator (QAE).

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Evaluator (QAE).

Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR). The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Surveillance. A COR or a Technical POC will provide quality assurance observations on behalf of the Contracting Officer. If the COR/Technical POC discovers deficiencies and/or receives complaints, the COR/Technical POC will notify the contractor of nonconformance.

Standard. Recurring defects are not permitted for any of the above service items. For example, if the COR/Technical POC discovers a defect, the Contractor is required to correct the defect through re-performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions – Commercial Items (Dec 2022).

Supervision. This is a non-personal services contract. The Contractor shall supervise their own performance and crew. Supervision shall remain always located in the work area and available during assembly and disassembly, restoration. The Contractor shall continually oversee the work at the time it is being performed and shall have an individual available during performance to represent the Contractor in dealing with the Government.

Technical POC. Bonneville Technical Point of Contact. When a COR is left undesignated, the Technical POC will perform Government inspection in coordination with the Contracting Officer.

Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the appointed COR or Technical POC will inform the Contractor’s on-site representative. If a Dispute arises refer the item to the Contracting Officer. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount.

4.0 THE GOVERNMENT WILL FURNISH

The following equipment will be furnished and shipped to the Contractor by USACE:

(1 each) Hitachi HMB Breaker Operating Mechanism

5.0 THE CONTRACTOR SHALL FURNISH

The contractor shall provide all materials, parts, and labor in performance of the services as defined in this PWS. The contractor shall be self-sufficient in performing task requirements to the maximum extent possible.

5.1 Rebuild Inclusions.

1) Wear components, seals and O-rings, are replaced.

2) New filtered oil.

3) Upgrade to current production parts, if applicable.

4) External painting with ANSI 70 Gray, if required.

5) Internal and external leak testing to ensure hydraulic integrity.

6) 12-month warranty.

7) A copy of the completed Rebuild Quality Test Form.

5.2 Rebuild Conditions.

a. HMB-4 mechanism(s) will be inspected by factory trained technicians.

b. Contractor shall immediately inform the COR and Technical POC of any defective major components which are not defined as wear and tear items discovered during inspection.

c. If the mechanism requires additional components necessary to perform the rebuild, the Contractor shall inform and provide a price quote to the Government before commencing rebuild.

c. All additional components will be discounted with an HMB-4 Rebuild order.

5.3 Return Shipping.

The contractor shall be responsible for packing and shipping the rebuilt HMB-4 mechanism in a manner that will ensure undamaged and complete arrival.

Upon contract award, the contractor will be provided Bonneville Lock and Dam’s UPS account number to use for return shipping to Bonneville Lock and Dam.

No shipments are allowed other than normal business hours of Monday through Thursday 7:00 a.m. - 4:00 p.m., excluding Federal holidays.

All shipments shall be marked with the contract number and/or contractor’s name with delivery to:

US Army Corps of Engineers Bonneville Lock and Dam Warehouse Interstate 84 Exit 40 NE Bonneville Way

Cascade Locks, OR 97014

6.0 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

The Contractor shall provide material and labor to inspect and rebuild (1 ea) Hitachi HMB Breaker Operator Mechanism and return to Bonneville Lock and Dam. Contractor will perform repairs and ensure 100% operation of equipment before returning to government.

6.1 Performance Requirements Summary (PRS). To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions does not exist in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Required Services Performance

Objective Performance

Standard

Performance

Threshold

Method of

Surveillance

Rebuild HMB Breaker Operating Mechanism test, provide final report detailing all activities, and return mechanism to Bonneville Lock and Dam per PWS sections 5.1, 5.2, and 5.3.

Rebuilt HMB Breaker Operating Mechanism is operational and returned undamaged.

Rebuilt HMB Breaker Operation Mechanism should operate to like new factory standards.

100% inspections.

6.3 Unacceptable Performance. When performance is determined unacceptable, as defined in the

Performance Requirements Summary, the Quality Assurance Evaluator (QAE) will inform the Contractor’s representative that performance is unacceptable and provide written documentation by use of Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer (KO).

The QAE will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and/or

iv. Terminate the contract for Cause.

6.4 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the Contracting Officer.

7. GENERAL

7.1 Project Coordination. All coordination involving this purchase order shall be conducted between the Contracting Officer and the Technical POC. No changes in the PWS, cost, or overall project schedule shall occur without written approval by the Contracting Officer via a contract modification.

7.2 Project Schedule. The contract period of performance is from contract award through September 30th, 2026.

7.3 Contract Changes. Only a warranted Contracting officer acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer.

7.4 Contract Administration. Contract will be administered by the following: Department of the Army, Portland District, Corps of Engineers P. O. Box 2946 Attn: CECT-NWP-S Portland, Oregon 97208-2946

Technical POC: Amy Knight, Electrical Planner, Bonneville Lock & Dam, Cascade Locks, OR. Phone: (541) 374-3974 email: Amy.M.Knight@usace.army.mil

Alternate Technical POC: Troy St. John, Electrical Crew Supervisor, Bonneville Lock & Dam, Cascade Locks, OR. Phone: (541) 374-3860, email: Troy.L.Stjohn@usace.army.mil

Contracting Officer: Suzanne W. Hunt; suzanne.w.hunt@usace.army.mil

Contract Specialist: Consuelo Kiser. Consuelo.j.kiser@usace.army.mil

7.5 Invoice Submittals

Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to: Roger A. Montavon, Roger.A.Montavon@usace.army.mil (541) 374-3616 mailto:Amy.M.Knight@usace.army.mil mailto:Troy.L.Stjohn@usace.army.mil mailto:suzanne.w.hunt@usace.army.mil mailto:Consuelo.j.kiser@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:Roger.A.Montavon@usace.army.mil