SF-30 - A002 Solicitation Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT

1. CONTRACT ID CODE

PAGE OF

PAGES

1/3

2. AMENDMENT/MODIFICATION

NO. A002

3. EFFECTIVE DATE

December 29, 2025

4. REQUISITION/PURCHASE REQ.

NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON, DC 20521-9000

UNITED STATES

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON, DC 20521-9000

UNITED STATES

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

191N6526R0003

9b. DATED (SEE ITEM 11) 11/25/2025

10a. MODIFICATION OF CONTRACT/ORDER

NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 2 copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] is not, [√] is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Purpose of Amendment is to provide clarification regarding vendor queries. (see Continuation Sheet):

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Paul M. Nichols

15B. NAME OF CONTRACTOR/OFFEROR

BY ________________________________

(Signature of person authorized to sign)

15C.DATE

SIGNED

16C.DATE SIGNED

December 29, 2025

SF30

Continuation Sheet to SF-30, Amendment No. A002 SECTION 1 – Clarifications

DESCRIPTION OF AMENDMENT/MODIFICATION:

Question 1: May we have the sample pictures of all the products mentioned in the solicitation? So we can arrange our samples accordingly.

Answer: As per the solicitation’s Statement of Work (SOW), the specifications provided are sufficient for vendors who are experienced in the market to understand the requirements. These specifications are not highly technical but clearly outline the size, material, and finish for each product category. Reference: Pages 11–13.

For your reference:

Specifications Summary

1. Pecha Boxes

• Suede with screen printing of title on spine

• Size: Unboxed publication not to exceed 55 cm (length) and 10 cm (width)

• Color: Orange suede for Tibetan monographs, periodicals, and pecha boxes (Ref: Section V, Pages 11–13; Pricing Table, Page 3)

2. Periodicals – Suede Perfect Binding

• Perfect binding with screen printing of title on spine; LCCN on front fly leaf

• Size: Neither height nor width of unbound publication can exceed 60 cm (Ref: Section V, Pages 11–13)

3. Monographs – Suede Perfect Binding

• Perfect binding with screen printing of title on spine

• Size: Neither height nor width of unbound publication can exceed 60 cm (Ref: Section V, Pages 11–13)

4. Miscellaneous Boxes

• Suede boxes for Scroll Paintings and Almanac with screen printing of title on spine

• Size: Not to exceed 23.5 x 30.5 x 3.5 inches (Ref: Section V, Pages 11–13)

Material Specifications (Common for All): Acid-free paper, superior quality suede, buckram cloth, strong adhesive, cotton/nylon/polyester thread (Ref: Section V(6), Page 13)

Image Provided:

Attached is the picture of the Pecha Box (four boxes stacked together). This is the only image currently available with us.

We trust these specifications and the attached image will help you prepare your samples accordingly.

Question 2: We will require to visit to see the samples (Periodicals/Monograph/Pecha Boxes/Miscellaneous Boxes) before submitting the tender physically which will help in deciding the financial rate for the tender.

Answer: No provision for physical sample viewing prior to bid submission. Specifications in SOW ensure clarity and transparency. Reference: Pages 10–15.

Question 3: SAM Registration.

Answer: SAM registration is mandatory under FAR 52.204-7 and FAR 52.212-3. Must register under legal entity name. Reference: Pages 56, 64–68.

Question 4: Proposal Submission Method.

Answer: Submit proposals via email to newdelhibids@state.gov by Jan 6, 2026, 5:00 PM IST. Samples must be delivered physically to Gate 'C', Chandragupta Marg, New Delhi by same deadline. Reference: Pages 54–55.

All other terms and conditions remain unchanged.