Scope of Work (rev)__191N6526Q0100_SITC of addressable fire alarm system.pdf

Fire Detection Replacement April 2025

Statement of Work for

Installation of one-to-one replacement of Fire Detection System

ATO Building, Enclave Compound, American Embassy, New Delhi

Synopsis

The Embassy of the United States of America is procuring replacement of the fire detection/alarm system in one of the office buildings at Embassy in New Delhi.

The office building has two stories with office space and basement. The building is mainly comprises of office spaces with part of it as warehouse. Currently system 3 is installed in the building.

The scope of the project is a one-for-one replacement of devices (detectors, pull stations, annunciators, etc.) using the existing infrastructure (i.e. conductors, etc.) along with a complete replacement of the main panel with an addressable master panel and slave panel / secondary panel.

Total duration of the project is 30 calendar days once NTP will be issued.

GENERAL REQUIREMENTS

The contractor will be responsible for technically qualified labor, specialized materials and associated tools and equipment required to carry out all works, unless stated otherwise in other section(s) of this SOW.

The contractor is to prepare and submit quote formulated from this scope of work and a walkthrough of the site to see the existing condition.

The contractor is to provide a work schedule as part of the project submittal requirement after contract award. Schedule is to conform to the contract required duration.

The contractor is to submit as part of the submittals a safety and quality control plan for the project for review and approval.

Contractor quote shall accompany cut sheets for the detectors, master and slave panel for evaluation purposes. Contractor quote shall also mention that the proposed materials is latest and availably upon requirement.

The contractor shall be responsible for any additional wiring required as per addressable system wiring requirement from floor to floor (current system is not addressable).

All material and work statements need to be approved by Subject Matter Experts back in US.

The contractor must abide by all necessary safety requirements and standards during the construction. Specific safety requirements for this work would be proper PPE and working at heights over 1.5m per work requirement. Nonconformance to proper safety requirements may lead to project suspension and possibly cancellation. The U.S

Government is not liable for injuries or provision of required safety equipment.

The contractor shall provide 48 hours in advance a request for access of staff, providing full names, type of vehicles with plate numbers, intended to access the compounds and any material delivery intended to be brought into the compound.

Work hours for this project will be typical U.S. Embassy business hours of 08.30 hours to 17.00 hours, Monday to Friday. No work will happen on Saturday, Sunday or mission holidays. Different or additional workdays or hours as may be needed must be pre-approved by the COR and must be requested a minimum of 48hrs in advance from the contractor.

All installations shall be in accordance with the NFPA 72, National Electric Code and

National Fire Alarm Code requirements

The contractor is responsible for removal and disposal offsite (at an approved disposal site) of all debris arising from the construction.

BIDS SUBMISSION REQUIREMENTS:

1. BOQ for the entire project.

2. Cut sheets of the items / materials / Equipment’s proposed for this project.

3. Tentative Timeline for the project.

PROJECT REQUIREMENTS:

Contractor shall prepare shop drawings showing location of all the detectors on all the floors along with location of the master panel and slave / secondary panel.

Proposed shop drawings shall also show any new requirement for wiring and new circuits from each floor to the master and slave panel. Product information for the devises and panels shall be submitted for approval along with shop drawings. Location of master panel is fixed at the ground floor and slave panel in the FAC office in basement.

No work shall start without any approved shop drawings/product submittals and work schedule.

Contractors will be shared with drawings as available with USG.

Actual measurements and verification of conformance of the design is the responsibility of the contractor.

Contractor shall prepare a tentative BOQ based on their design proposal and submit along with their quote for understanding of the evaluator about the design concept and devises used.

Currently below items are part of the existing fire detections system. Any change in the system due to any replacement or repair and impacting functionality shall bring the system back to the existing working group. To ensure these items shall be tested towards end of the project while carrying out final testing and commissioning of the system. Contractors will be liable to check the condition of the wiring and to ensure that condition of the wiring is good for another 10-15 years.

1. Elevators recall interlock.

SCOPE OF WORK

The contractor shall provide all supervision, labor, tools/equipment, and material to safely install a fire detection/alarm system. At a minimum, the following work must be done:

Where required, Contractor is to provide and install GI electrical conduits to link conduit boxes to be used for smoke detectors, horn/strobe and manual call station devices. All conduits are to be run to the proposed location for the fire alarm control panel located at the ground floor.

Where required, support for the conduits can be done with properly sized GI saddle / clips or any other means deemed feasible and approved by the Contracting Officer

Representative (COR) for the contract. Any coring and drillings through walls and floor slabs shall strictly be coordinated with the COR to minimize any impacts to the building’s structural integrity.

Project will be divided in to following phases:

Phase I

1. Study of the existing system and based on that preparation of the shop drawings.

2. Submission of the cut sheets for all the items proposed for replacement of any item proposed for replacement.

3. Obtain approval from COR.

Phase II

1. Contractor will be provided one floor at a time for replacement of all the detectors on that floor.

2. Deactivate the circuit serving floor provided for replacement in the morning and the system should be back to active mode to its full functionality towards close of the work on each day.

3. Contractor shall mark all detectors with number or location as provided by COR.

Phase III

1. There is an existing Notifier Sub panel installed at the desired location. All the wires will be terminated in to this panel and it will be commissioned.

2. Contractors to ensure that there will be minimum time window for this replacement. The building cannot be left uncovered from fire threat.

3. Contractors shall try to use as much as possible existing conduits, in case new wires needs to be pulled. Else contractor can use saddles and place them on the concrete slab bottom or to a substantial space nearby (after getting approval from COR)

Phase IV

1. Programming, Testing, Commissioning and final approval from COR.

WIRING: Any new wiring required shall be armored cable as per NFPA 72 and shall be saddled to the bottom of concrete slab.

A. Low Voltage System Wiring per relevant codes:

1. Wire shall be data grade low capacitance sized for initiating device circuits, with signaling line circuits, no less than 1 mm and not larger than 1.5 mm as required by manufacturer.

2. Minimum size for notification appliance circuits is 2.5 mm (14 AWG), maximum 4 mm

(12 AWG).

3. Provide surge suppression for all circuits, connected prior to any system devices within the structure.

4. Conductors and cables for initiating device circuits, signaling line circuits, and notification appliance circuits that are not run underground shall be approved/listed for such use and shall be listed for environmental conditions in which they are installed.

Contractor shall provide two fire alarm control panels (FACP) (one as master panel in the guard booth and repeater panel in FAC office in basement) thus

a. MAIN FIRE ALARM CONTROL PANEL

A. The main fire alarm systems controls shall:

1. Be an analog-addressable and network capable.

2. Be capable of optical fiber network communications.

3. Be provided with a minimum 80-character screen or LCD.

4. Not incorporate integral radio transmitters.

5. Incorporate programmable function means, such as a momentary key operated switch or keypad.

6. Have capability to be placed in maintenance bypass mode temporarily so that NAC circuits are not energized upon input of specific device address or zone. Maintenance bypass shall require a key or password to be activated and shall restore to normal mode automatically after 4 hours if not returned to normal mode manually. Upon de-activation of notification appliances, any existing alarm shall be transferred to a visual indicator on main FACU and FAAP. Any subsequent alarms from other zones shall cause the alarm notification appliances to re-activate.

7. Be capable of supporting a system printer. Contractor to provide printer for proposed system.

8. Receive and indicate common trouble and supervisory (if applicable) from remote power supplies (NAC extenders), slave control units, and any other interconnected control units, including suppression system controls.

9. Include USB port(s) for system upload / download.

10. Main FACP to be situated at ground floor next to the guard post.

System power supplies:

1. Primary power supply:

a. Obtain primary power for FACP from a dedicated emergency power circuit and terminated in accordance with relevant codes.

b. Supply shall be accessible only to authorized personnel. Identify supply as

“FIRE ALARM CIRCUIT” using label or phenolic plate; either shall be red.

c. Provide transient surge protection at the power input to each cabinet.

2. Secondary power supply:

a. Provide sealed valve regulated lead acid (VRLA) batteries as secondary power supply.

b. Secondary power supply shall supply energy to system with sufficient capacity of 24 hours under maximum quiescent load and at end of that period shall be capable of operating all alarm notification appliances used for evacuation for five minutes.

Size batteries at 120 percent of calculated size to compensate for alarm reserve and aging.

d. Provide automatic battery-charging circuitry for each standby battery bank in system.

All system battery charge rates and terminal voltages shall be read using fire alarm control panel LCD display in service mode, indicating directly in volts and amperes

All battery boxes shall be produced by the same manufacturer as the FACP and shall be

Any new item to be introduced in the system must be L/CE listed. SENSITIVE BUT

UNCLASSIFIED

System Programming Software: Provide latest software revision. Programming shall be

Microsoft Windows based. Use of Virtual PC add-ons is not permitted. Configure system with most current version or revision. Proprietary software shall be licensed to the U.S.

Consulate, Kolkata for life of system at no additional charge (no annual fee from manufacturer). Site-Specific Software (database): Provide two copies of the configuration (site-specific software, using nonvolatile memory) for U.S Embassy use upon system acceptance. One copy shall be left inside the control unit, and the second copy shall be provided to COR at time of Commissioning.

Remote FACP Panel shall be compatible with main system controls and shall be produced by same manufacturer as Main FACP system.

The Remote FACP system controls and Main FACP system controls shall be networked using optical fiber cable run in minimum of 25mm schedule 40 GI.

Interiorly, the cables shall be run in the same GI conduits surface to the walls and fastened as necessary to relevant building members and terminated in the panels using necessary termination conduit accessories.

SYSTEM DEVICES

A. Initiating Devices.

1. Signal Transmission: By copper wire or fiber optic only. Aluminum conductors are not permitted.

2. Smoke Detectors: Addressable multi-criteria smoke detectors that can be programmed to use a combination of smoke, heat, and time for specific applications.

3. Heat Detectors: Shall be selected to operate at a temperature no less than 11 deg C

(20 deg F) above the maximum expected ambient temperature.

4. Bases, Smoke and Heat Detectors: Shall be programmable only using switches on the base or detector. Separate handheld or stationary programming units shall not be used.

5. Manual fire alarm boxes: Shall be of the addressable type and shall conform to accessibility requirements of the Architectural Barriers Act (ABA) and shall be red in color. Break glass type manual fire alarm boxes shall not be permitted.

B. Notification Devices:

1. Visible Notification Appliances: UL 1971 compliant and synchronized as required by

NFPA 72. Visible notification appliances shall be multi-candela, red in color, and

SENSITIVE BUT UNCLASSIFIED labeled “FIRE” with white letters

2. Audible Notification Appliances: Electronic horns, sounder-bases or speakers complying with UL 464.

Audible notification appliances shall be silence able using “Alarm Silence” function.

Visible notification appliances shall remain activated after audible silence until control panel reset.

Contractor shall perform system’s testing and commissioning in accordance with the systems manufacturer’s provisions as stated in the systems operations and maintenance manuals. Such tests shall be coordinated with and witnessed by the contracts COR. The commissioning reports shall be submitted in both hard and soft copies as part of the project close out submissions.

Contractor is to provide an as built drawing for the installed system and submit two hard copies and a soft copy in a CD format. Soft copy of the drawing shall be saved in both

CAD and PDF formats.

FINAL ACCEPTANCE

When requested by the contractor, a preliminary acceptance inspection shall be scheduled. The contractor shall make good all defects, deficiencies and omissions noted down during

SENSITIVE BUT UNCLASSIFIED

preliminary acceptance inspection and shall inform in advance the USG representative of the need for conducting a final inspection.

After a final acceptance inspection is completed by the contractor and the USG and all previous deficiencies are found to be addressed, final acceptance shall be communicated in writing through the Contracting Officer Representative (COR) to the contractor.

Contractor shall submit all testing and commissioning reports and as built drawings in the required formats to the COR within two weeks of project close out completion.

Estimated duration of performance of all works is 3 weeks from date of Notice to proceed.

END OF STATEMENT OF WORK

S.

No

Item Quantity

1 Multi sensing detectors

(Heat / Smoke)

75 each

2 Manual Call Point 8 each

3 Strobes (Sound +

Flasher)

8 each

4 Wire (Armored) 500 meters