SF30_Amendment to solicitation No. 19Z11526Q0001.pdf

SF30 Amendment to Solicitation # 19Z11526Q0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF

PAGES

2. AMENDMENT/MODIFICATION NO.

A00001

3. EFFECTIVE DATE

01/5/2026

4. REQUISITION/PURCHASE REQ. NO.

19Z11526Q0001

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

Embassy of United States of America 2 Lorraine Drive, Bluffhill Harare Zimbabwe

7. ADMINISTERED BY (If other than Item 6)

CODE

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19Z11526Q0001

9b. DATED (SEE ITEM 11)

12/19/2025

10a. MODIFICATION OF CONTRACT/ORDER

NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _one__ copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X ] is not, [ ] is required to sign this document and return _1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers to vendor’s questions and to provide revised pricing Summary (see attached Q &As on pages 2-3; Revised Pricing Summary pages 4-5) 15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Damian Richard

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

January 5, 2026

Question and Answers for Bulk Water delivery services: Solicitation number 19Z11526Q0001

Question 1. Pricing realism: For pricing realism, can the Government confirm whether historical or current bulk water pricing for Embassy residences has generally aligned more closely with prevailing local commercial tanker rates (approximately USD 10–14 per 1,000 liters), as opposed to significantly lower utility-scale pricing?

Answer 1. Yes, it is aligned with prevailing commercial delivery pricing.

Question 2. Incumbent contractor: Is there a current incumbent contractor providing bulk water services under this requirement, and if so, can the Government confirm whether prior contract pricing was materially lower, similar to, or higher than current local market tanker rates?

Answer 2. Mayfort Milling T/a Orca Trading is current contractor providing bulk water services. Their price aligns with current commercial tanker rates in Harare.

Question 3. Estimated annual volume: The solicitation estimates approximately 50,000 deliveries of 1,000 liters per year. Can the Government confirm whether actual historical usage has generally tracked close to this estimate?

Answer 3. We estimate up to 5,000 water deliveries per year, at 10,000 liters per delivery (based on the standard water tanker size), servicing approximately 50 residences in the northern part of Harare, for an estimated total annual volume of up to 50 million liters. Vendors are requested to provide their best price per 1,000 liters of delivered water, based on a minimum delivery quantity of 5,000 liters. (see revised Pricing schedule on page 5-6 of the solicitation amendment)

Question 4. Use of multiple subcontractors: Does the Government permit the Offeror to utilize more than one qualified local subcontractor (e.g., primary and backup) for redundancy, provided each subcontractor independently meets all permit, water quality, and inspection requirements?

Answer 4. Yes, the use of subcontractors is permitted.

Question 5. Water quality test recency: Is there a maximum acceptable age for water quality laboratory test results at the time of proposal submission?

Answers 5. Water quality laboratory test results must have been taken within 6 months.

Question 6. Pre-award inspection timing: Will the pre-award inspection occur prior to award determination, or after identification of the apparent lowest-priced technically acceptable offeror?

Answer 6. Before awarding any contract, a pre-award survey will be conducted whereby the U.S. Embassy shall inspect the operations of the supplier to ensure proper infrastructure and equipment exists. Award shall not be made until completion of a satisfactory inspection.

Question 7. It would be helpful to have a rough idea of the geographical locations of the 50 residential properties in order to help with pricing. For example, you can say 10 residences are in Greendale, 15 in Mt Pleasant etc. without providing specific locations. Alternatively, you can say 10 in Harare West, 15 in Harare North etc.

Answer 7. The potable bulk water is to be delivered to 50 Embassy residences in the greater Harare area, approximately 20 kms from the CBD.

The link below contains the residential areas for bulk water deliveries.

https://www.google.com/maps/d/u/0/edit?mid=1QXKb5SXuqxCL5qZiEO6kzVi8i Otv83o&usp=sharing

Question 8. We appreciate that you have stated approximately 20 km from CBD, however in our situations, our water source is located outside the CBD, it would be helpful if you were to share this information if possible.

Answer 8. The link below contains the residential areas for bulk water deliveries.

https://www.google.com/maps/d/u/0/edit?mid=1QXKb5SXuqxCL5qZiEO6kzVi8i Otv83o&usp=sharing https://www.google.com/maps/d/u/0/edit?mid=1QXKb5SXuqxCL5qZiEO6kzVi8iOtv83o&usp=sharing

SECTION 1.II REVISED PRICING SUMMARY

1.Base Period – The Contractor shall provide bulk water shown below for the base period of the contract and continuing for a period of 12 months, wherein task orders will be issued for the exact quantities required.

CLIN

Description of Services

Estimated Number of Deliveries per year

Estimated quantity of water per delivery

A. Total Estimated Quantity of water delivered per 1000 Liters

B.

Unit Price/1000 L

*Grand Total (A X B)

Water Delivery to Embassy Residences

5,000

10,000

50,000

002 VAT 50,000

Total Estimated Price including VAT *We estimate up to 5,000 water deliveries per year, of an average of 10,000 liters per delivery per household, servicing approximately 50 residences in the northern part of Harare, for an estimated total annual volume of up to 50 million liters. Vendors are requested to provide their best price per 1,000 liters of delivered water, based on a minimum delivery quantity of 5,000 liters.

2.First Option Year - The Contractor shall provide bulk water shown below for first option year of the contract and continuing for a period of 12 months, wherein task orders will be issued for the exact quantities required.

CLIN

Description of Services

Estimated Number of Deliveries per year

Estimated quantity of water per delivery

A. Total Estimated Quantity of water delivered per 1000 Liters

B.

Unit Price/1000 L

*Grand Total (A X B)

Water Delivery to Embassy Residences

102 VAT 50,000

Total Estimated Price including VAT *We estimate up to 5,000 water deliveries per year, of an average of 10,000 liters per delivery per household, servicing approximately 50 residences in the northern part of Harare, for an estimated total annual volume of up to 50 million liters. Vendors are requested to provide their best price per 1,000 liters

3. Second Option Year - The Contractor shall provide bulk water shown below for second option year of the contract and continuing for a period of 12 months, wherein task orders will be issued for the exact quantities required.

CLIN

Description of Services

Estimated Number of Deliveries per year

Estimated quantity of water per delivery

A. Total Estimated Quantity of water delivered per 1000 Liters

B.

Unit Price/1000 L

*Grand Total (A X B)

Water Delivery to Embassy Residences

202 VAT 50,000

Total Estimated Price including VAT *We estimate up to 5,000 water deliveries per year, of an average of 10,000 liters per delivery per household, servicing approximately 50 residences in the northern part of Harare, for an estimated total annual volume of up to 50 million liters. Vendors are requested to provide their best price per 1,000 liters

PRICING SUMMARY

Base Year Total

Option Year 1 Total

Option Year 2 Total

Grand Total for Base plus two Option Years