SF1449_SPE1C123R0128.PDF

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000175269

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE1C1-23-R-0128

5. SOLICITATION NUMBER

2023 OCT 10

6. SOLICITATION ISSUE

DATE

Marissa Sacca DMS0190

a. NAME

Phone:

b. TELEPHONE NUMBER (No Collect calls)

2023 NOV 13

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE1C1

DLA TROOP SUPPORT

C AND T SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

315210NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

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CONTINUED ON NEXT PAGE

SPE1C1-23-R-0128

SECTION A - SOLICITATION/CONTRACT FORM

TECHNICAL REQUIREMENTS

THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN `R' OR AN `I' NUMBER IN SECTION B) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE

WEB AT:

http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx. FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-

ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.

Continuation of Blocks from SF 1449

1. Blocks 8-9: The following methods of submitting a proposal are authorized in the solicitation:

DLA Internet Bid Board System (DIBBS): To submit an offer through DIBBS, search for the solicitation and then click the Red "Offer" button on the search results screen (Note: users must be logged in to DIBBS in order to submit the offer through DIBBS). For additional guidance, refer to https://www.dibbs.bsm.dla.mil/refs/help/Solicitations/DIBBS-Upload-Offer- User-Help.pdf.

Product Demonstration Model (PDM) Submission:

Product Demonstration Models are required to be submitted through traceable means via the U.S. Postal Service or a Commercial Carrier (Example: FedEx, Airborne, UPS, DHL, Emery). Due to COVID-19, in-person delivery of PDMs by offerors is not authorized. The Tracking Number shall be provided as part of the DIBBS electronic upload proposal submission.

PDMs are to be delivered between 8:00 a.m. and 3:00 p.m., Monday through Friday, except for legal federal holidays as set forth in 5 USC 6103. Packages must be plainly marked ON THE OUTSIDE OF THE CARRIER'S PACKAGE with the solicitation number, date, and time set forth for receipt of offers as indicated in block 9 of the Standard Form 1449. Ultimately, it is the offeror's responsibility to ensure that its PDMs are received at the correct location at the correct time. Failure to do so may result in the offeror's proposal being deemed untimely and not considered further for the award per FAR 52.215-1 Instruction to Offerors - Competitive Acquisitions.

NOTE: Defense Biometric Identification System (DBIDS) is used at this facility and DBIDS requirements shall be followed by all carriers attempting to deliver a proposal and/or package to this facility. Additional information can be obtained via https://dbids-global.dmdc.mil.

NOTE: EFFECTIVE 01 OCTOBER 2021 ALL CARRIERS/INDIVIDUALS ATTEMPTING TO DELIVER ANY

PACKAGES/PROPOSALS/ETC. TO DLA TROOP SUPPORT SHALL HAVE PRESENT CREDENTIALS THAT

MEET REAL ID REQUIREMENTS IN ORDER TO GAIN ACCESS TO MAKE A DELIVERY. NO EXCEPTIONS

SHALL BE MADE.

The time and date for receipt of Product Demonstration Models is 3:00 P.M. Eastern Standard Time, or when applicable, Eastern Daylight Savings Time on the return date. If a Product Demonstration Model is not submitted by date and time of the closing, your offer will be considered incomplete.

Product Demonstration Models shall be sent to:

DLA Troop Support ATT: Marissa Sacca Building 3-A-4422 700 Robbins Avenue Philadelphia, PA 19111

NOTE: In order for an offer to be considered timely, both Product Demonstration Models and Solicitation Package MUST be https://www.dibbs.bsm.dla.mil/refs/help/Solicitations/DIBBS-Upload-Offer-User-Help.pdf https://www.dibbs.bsm.dla.mil/refs/help/Solicitations/DIBBS-Upload-Offer-User-Help.pdf https://dbids-global.dmdc.mil

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

received by the date and time identified herein. Partial proposals (e.g. PDM only or Solicitation package only) will not be further evaluated and not eligible for award. Offerors are responsible to ensure timely delivery and/or submittal.

Fill in the carrier and tracking number for the PDM(s) below:

CARRIER:________________________________________

TRACKING NUMBER:______________________________________

› Transmit “facsimile” offers are not authorized.

2. Block 17a

› Offeror's assigned Contractor and Government Entity (CAGE) Code:__________________

3. Block 17b Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

4. Blocks 19-22

Item 0001: Shirt, Men's, S/S, Khaki, Athletic and Classic, Navy

Item 0002: Shirt, Men's, S/S, Khaki, Athletic and Classic, Navy, Special Measurement

PGC: 03298

CAUTION NOTICES:

OFFER EVALUATION

This acquisition will utilize Best Value Source Selection procedures. This Solicitation requires the submission of a Technical Proposal consisting of Past Performance and Product Demonstration Model (PDM) as part of the offer. For award evaluation purposes Technical merit is significantly more important in the award evaluation process than price. The Technical proposal will be evaluated to determine compliance with all characteristics listed for evaluation in the solicitation (Additional Source Selection Evaluation Procedures). Failure to furnish this information by the time specified in the solicitation may be cause for rejection of offers if not otherwise acceptable under the provisions for considering late offers.

The Government intends to award one (1) Indefinite Delivery/Indefinite Quantity Firm-Fixed Price type contract. The resultant contract will have a five-(5) year ordering period. Within the five-(5) year ordering period, there will be five-(5) 12-month price tier periods. Failure to offer on all tiers will result in rejection of the offeror's entire proposal.

The Government intends to evaluate proposals and award the contracts without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

PRODUCTION DEMONSTRATION MODEL - CAUTION NOTICE

IT IS ESSENTIAL THAT ALL OFFERORS READ AND UNDERSTAND THIS NOTICE:

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

This solicitation requires submission of Product Demonstration Models (PDM) at time of closing as specified in this document. This solicitation will permit only an initial submission of the PDM with the offeror's proposal at the time and date of initial closing of the solicitation; offerors will not be given the opportunity to present subsequent submissions to correct deficiencies noted in the Government's evaluation of initial PDMs. Therefore, it is imperative that offerors put forth their best effort in constructing this PDM. Any correction to the PDM will not be permitted and will not be accepted by the Government.

FAILURE TO SUBMIT A PDM WITH THE OFFEROR'S PROPOSAL AT THE TIME AND DATE OF THE INITIAL CLOSING

OF THE SOLICITATION WILL CAUSE THE OFFEROR'S ENTIRE PROPOSAL TO BE REJECTED.

PRICE SUSTAINABILITY

As part of the United States Defense Industrial Base, offerors are strongly encouraged to develop pricing that adequately accounts for market risk and volatility, includes sufficient margins to withstand future unforeseen contingencies, and allows for long term viability. Offerors are advised to refrain from submitting any offers or bids with the anticipation that in the event costs increase that there may be a price adjustment and/or cancellation of the contract. Offers are reminded that the awardee is expected to, and will be contractually bound to, perform at the final pricing submitted for the duration of the contract performance period(s) established in this solicitation. The successful performance of your contract is critical to the continued support of our nation's warfighters.

NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF SUPPLIER PERFORMANCE RISK SYSTEM IN PAST

PERFORMANCE EVALUATIONS

The Supplier Performance Risk System (SPRS) application (https://www.sprs.csd.disa.mil/) will be used in the evaluation of suppliers' past performance. Reference provision language elsewhere in this solicitation.

“THE GOVERNMENT WILL RESERVE THE RIGHT TO CONSIDER PAST PERFORMANCE INFORMATION THAT

OCCURS FOLLOWING THE CLOSING OF THE SOLICITATION AS WELL”.

LATE BIDS

It is the Offerors responsibility to ensure that offers reach the Government office designated in the solicitation on time.

It is also the responsibility of the Offeror to address and mark offers as specified in FAR 52.212-1(b) - Instructions to Offerors -- Commercial Products and Commercial Services (SEP 2023)

CAUTION: Facsimile offers are not authorized for this solicitation.

NOTE: If the ability to upload proposals is unavailable for any reason, this does not constitute an acceptable reason for a late bid.

BERRY AMENDMENT COMPLIANCE

Offerors are cautioned that all components must be of domestic origin in compliance with DFARS clause 252.225-7012, Preference for Certain Domestic Commodities (APR 2022).

Section 833 of the National Defense Authorization Act for Fiscal Year 2007 added language to 10 U.S.C. 2533a requiring that all articles or items of "clothing", including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensors, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

Very Important: The vendor must certify their agreement to these terms and conditions of the solicitation by signing and dating the certification located below.

SECTION 833 NATIONAL DEFENSE AUTHORIZATION ACT CERTIFICATION

I, (name) _____________________________ do hereby certify by signature below that all articles or items of “clothing,” including the materials and components thereof, being offered for sale to the Department of Defense have been grown, reprocessed, reused, or produced in the United States, other than sensor, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

_____________________________________ (signature).

https://www.sprs.csd.disa.mil/

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

SYSTEM FOR AWARD MANAGEMENT (SAM)

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (CCR)

* Federal Agency Registration (Fedreg)

* Online Representations and Certifications Application

* Excluded Parties List System (EPLS)

All Contractors must register on the SAM website: https://www.sam.gov/ in order to be considered for award.

Offerors are reminded to complete all applicable representations and certifications appearing in this solicitation. Failure to complete all representations and certifications may result in the offer being removed from award consideration for failure to comply with all terms and conditions of the solicitation.

NON-Government Furnished Material (NON-GFM)

The Government changed its procedures regarding Government Furnished Material (GFM). GFM will no longer be provided to Contractors that are awarded contracts for end item dress clothing contracts. The Government will still make available to the Contractor, for use in connection with and under the terms of the resultant contract, the material set forth below, and the Contractor shall utilize such materials in the furnishing of supplies hereunder. All other types of materials required in the performance of this contract shall be furnished by the Contractor.

Type of Material: Cloth, Poly/Wool, Tropical, Khaki Shade #3729; NSN: 8305-01-539-4587

Location: Peckham -- SD0119 Lansing, MI

It is now the responsibility of the Contractor to purchase the material listed above from DLA Troop Support as needed. The Government shall be the sole source of the supply of the materials listed above and only such material obtained from the Government under the resultant contract may be used in the performance of the resultant contract.

PRICING

The material will be priced at the current DLA Troop Support contract price for the material being purchased with an additional 2% inflation added on for each price tier period. The material price will be listed in the solicitation and the Contractor is required to submit pricing inclusive of the material price: Cut, Make, & Trim (CMT) + Material price. The Contractor can purchase any amount of cloth desired that does not exceed 2% of the total yardage required to produce the item based on the Government BOM. In order not to affect planning and the purchase of cloth by the Government, unlimited quantities of cloth cannot be sold to the Contractor. In the event that the Contractor would like material in excessive quantities, defined as purchasing more than 2% of the total unit allowance determined by the Government BOM for that delivery order, the Contractor may submit a request for the excess material.

Depending on fabric inventory levels, the Contracting Officer may, at his or her discretion, approve the request for some or all of the excessive quantities.

Refer to Pricing per Yard: Tier 1: $21.02; Tier 2: $21.44; Tier 3: $21.87; Tier 4: $22.31; Tier 5: $22.76

PAYMENT

Upon the delivery of end items, the Contractor will be paid the agreed upon unit price for the resultant contract. It is the responsibility of the Contractor to pay the balance owed to the Government for the material as end items are shipped and payments are received. The Contractor will receive a bill from DFAS for the amount of the cloth purchased that will outline the procedures for payment. A copy of the bill must be submitted with every payment. The Contractor will only receive one bill and must make copies of it if incremental payments will be made. This ensures there is a copy of the bill linking every incremental payment made. The balance due for the purchase of the cloth must be paid within 180 days after the date of the bill for the purchase of the material. In the case that delivery schedules have been extended, the Government may extend the payment terms beyond 180 days. The Contractor will have a continuing balance owed to the Government for the material until end items are shipped and payments are received by the Contractor and made to the Government. In the case that a Contractor makes a late payment or no https://www.sam.gov/portal/public/SAM/

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

payment at all, a standard rate of interest will be charged to the Contractor's account which is determined by DFAS. Failure to make payment may also impact the placement of future delivery orders on the resultant contract and will be considered as part of any future assessment of past performance. Final payment on the resultant contract will be withheld until all material is paid. Note that once the sale is made for the cloth, the Contractor assumes all responsibility for the cloth including care and safety.

CONTRACTOR REQUEST FOR MATERIAL

The Contractor shall submit a properly executed DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material, to the Contract Specialist. The procedure for requesting material has not changed. It is the responsibility of the Contractor to request the material in sufficient time to comply with the delivery schedule of the resultant contract. The Government reserves the right to ship partial orders of material depending on the current available stock. The Contractor is not required to purchase the entire amount of material at one time that is required to complete the delivery order. The Contractor may purchase the entire amount of material required to complete the delivery at one time and schedule partial shipments for later dates. If the cloth required to complete a delivery order is purchased all at once, payment is due 180 days after the date of the sale. If smaller increments are purchased, payment is due 180 days from each incremental sale. The Government will not purchase extra fabric leftover after the end of a contract.

PROCEDURES

1. All concerns regarding material should be directed to the Contracting Officer by letter or email within 30 days of the purchase of the cloth. The Contracting Officer will respond within three-(3) business days of receipt. The Contractor must notify the Quality Assurance Representative (QAR) and Contracting Officer within the timeframes listed above when there is an issue regarding quality of the material. Ultimately, it is the Contracting Officer's decision to determine a solution.

2. The Government reserves the right to furnish cloth on rolls or folded. Unless sponged, rolls should contain approximately 100 yards of fabric at approximately 60” width. The Government may furnish material in yards and/or widths other than those specified.

Rolls of cloth may have as small as 23 yards of fabric and some may contain 96 yards with the majority of rolls containing 75 yards of fabric. Regardless of widths furnished, the material shall not be deemed deficient or defective when the width furnished differs from the specified width by less than plus or minus 2 inches. If more than plus or minus 2 inches, the Contractor shall be entitled to an equitable adjustment. The Peckham warehouse does not have the manpower to cherry pick the largest sized rolls.

3. Palletization: Rolls of fabric are hardly palletized by the Peckham warehouse personnel. Rolls of fabric can be requested to be palletized but it is not guaranteed that the request will be honored. Palletization of rolls is doable if the number of yards requested is 4,000-5,000, which equates to 4 pallets. A pallet of rolls of cloth consists of a base of 5 rolls needing to be secured to the pallet, followed by 4, 3, 2, and 1 rolls stacked on top of each other with each layer requiring to be secured to the pallet. Palletized rolls of cloth are unstackable.

4. Material furnished shall be charged to the Contractor's account in multiples of one yard. Where material furnished contains fractions of a yard, the yardage shall be rounded to the whole yard. Fractions of less than one-half yard will be rounded to the next lower full yard; fractions of one-half yard or more will be rounded to the next higher full yard.

5. The Government reserves the right to provide not more than 10% of the material in short pieces. The Contractor shall cut and use short pieces furnished and/or generated and not retain them for return to the Government.

6. For the determination of defective material for excessive visual defects, the Contractor's examination of the material shall be in strict accordance with the quality assurance provisions for the fabric, including random sampling procedures and, as applicable, federal standard (FED-STD) 4 or military standard (MIL-STD) 655 and the applicable Sears slub (i.e. knot in yarn) and knot gauges.

The Contractor shall inspect fabric as it is opened and shall set aside higher point count (metric for assessing fabric defects) rolls for return as either "excess" or "defective" goods. Over-point count fabric set aside prior to cutting by the Contractor shall be returned to the shipment in question prior to random sampling. Upon completion of the examination, the Contractor shall immediately provide the QAR with a written notification of the alleged deficiencies, including the findings of its own examination of the material using a cloth perch (machine which allows unrolling/rerolling of fabric to search for defects). As a minimum, the Contractor shall provide the following data:

(A) Type of material

(B) Nature of nonconformance (including examination report of alleged defective point count)

(C) Number of rolls or pieces in shipment

(D) Name of manufacturer of material

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

(E) Contract number(s) of material

(F) Lot identification of material

(G) Total number of yards in shipment

(H) Acceptable quality limits (or acceptable quality level (AQL), if applicable)

(I) Number of rolls or yardage in sample

(J) Acceptance number

(K) Recommended disposition

The Contractor shall provide the QAR access to a cloth perch, which the QAR will use to examine the material in question. The QAR shall verify the damage, defect, shortage, narrow width, or discrepancy as documented in the Contractor's notification, and will report the findings of the verification to the Contracting Officer. If the Contractor fails to notify either the Government QAR or the Contracting Officer within 5 days of discovery of any damage, defect, shortage, narrow width or discrepancy in the Government material, no equitable adjustment will be made in the delivery or performance dates or the contract price.

The Contractor shall not cut or use such material, or in the event the damage, defect, shortage, narrow width or discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the Contractor shall not further process such material pending instructions from the Contracting Officer.

If replacement is to be made, the Government shall provide replacement at its own expense, including transportation costs. When the return of the material is authorized, the Contractor will ship it and include a copy of the Contractor's notification of deficiencies (including examination report) and the QAR's deficiency verification.

7. In cases of Government delay, failure to furnish the requested material, the Government has furnished damaged, defective, short, narrow width, or other discrepancies in the material, the Contracting Officer, upon written request of the Contractor, shall equitably adjust the delivery or performance date and any other contractual provisions effected thereby, in accordance with FAR clause 52.243-1, Changes - Fixed-Price. If the Contractor does not request such an adjustment within 30 days of the purchase of the cloth, no adjustment will be made. Under no circumstances shall the Government include as an element of any adjustment under this clause any amount for loss of prospective profits.

8. The length marked on the piece tickets of cloth made available as material reflects the measurement metered during preparation for delivery of the cloth, using mechanical measuring devices. An inherent disparity exists between these measurements and cutting table measurements, because the latter are subject to many variables that cannot be controlled. Accordingly, claims for shortages based on cutting table measurements will be considered for allowance only when the shortage on an individual piece exceeds 3.5% of the length marked on the piece ticket. All other claims for shortages shall be based on measurements using a mechanical measuring device (calibrated in accordance with the current edition of military standard (MIL-STD) 45662, Calibration System requirements) activated positively by direct contact, with the fabric in continuous motion. These measurements can be determined by using such devices as true meter, length counter on cloth perch, or similar devices.

SHIPPING ARRANGEMENTS

1. The Contractor shall be solely responsible for making transportation arrangements for the pickup and delivery of this material, using its own truck, or a leased or rental carrier. These arrangements shall be specified by the Contractor on the DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material. The Government material will be available for pickup not later than 21 calendar days after receipt of the original DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material.

2. Prior to pick-up, the Contractor shall contact the storage location to coordinate the exact date for pickup and provide the name of the motor carrier to be used. If such pickup is not made within 10 calendar days after the availability date, or the actual date the material becomes available, whichever date is later, the Government reserves the right to return the material to storage, unless a revised date for its pickup has been requested by the Contractor. If the material has to be returned to storage, the Government will not be liable for any additional expense, delay, or loss incurred by the Contractor as a result of missing a scheduled shipment.

3. Shipping of the material from the Government to the Contractor shall be F.O.B. Origin with all material picked up at the location specified and made available at the shipping platform. Loading into the vehicle will be the responsibility of the Contractor or its representative. Delivery of the material shall be deemed to be accomplished when the material has been picked up and loaded into the vehicle by the Contractor, or its authorized representative. Title to and risk of loss of or damage to the material shall pass to the Contractor upon delivery.

RFID NOTICE TO DLA SUPPLIERS: RFID tags

This solicitation contains PASSIVE RADIO FREQUENCY IDENTIFICATION requirements. The provision located in Section D

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

requires the successful awardee(s) to affix passive RFID tags at the item, case and palletized unit load levels. The successful awardee(s) is also required to electronically submit advance shipment notices to DoD to permit association of the passive RFID tag data with the corresponding shipment.

Advance shipment notice. The Contractor shall use Wide Area Work Flow (WAWF), as required by DFARS 252.232-7003 Electronic Submission of Payment Requests (DEC 2018), to electronically submit advance shipment notice(s) with the RFID tag ID

(s) (specified in paragraph (d) of this clause) in advance of the shipment in accordance with the procedures at https://wawf.eb.mil/.

Procurement Technical Assistance Centers (PTACS) are available to deliver passive RFID assistance to DoD suppliers. See https:// www.aptac-us.org to identify your local PTAC and obtain information on upcoming workshops and other training/outreach services.

Cost of implementing the item level RFID tagging must be included in the offered price.

ELECTRONIC INVOICING AND ADVANCED SHIPMENT NOTIFICATIONS (ASN)

The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

Utilization of Wide Area Workflow - Receipts and Acceptance (WAWF-RA) in conjunction with DFARS 252.232-7003, ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS.

The Directorate of Clothing and Textiles utilizes DLA Virtual Item Manager ARN Supply-Chain Automated Processing (VIM-ASAP), to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP will give you visibility of contract information, track production status and print labels.

VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time.

Please contact the VIM-ASAP help desk at 888-940-7348 to get started today!

STOP SHIPMENT DELAYS AND REJECTIONS!

Information Needed when Scheduling a Delivery at a 3PL:

· Carrier Name

· Number of Pallets

· Vendor Name

· Contract Number

· Delivery Order Number

· Shipment Number

Notes: (1) Only LVI and Travis require deliveries to be scheduled by appointment. For the other 3PLs, advance notice is recommended but not required.

(2) 3PL warehouses are closed on Federal Holidays.

If a carrier is unable to make a delivery appointment on time or needs to reschedule, the carrier should contact the “Schedule Deliveries” phone numbers below to inform the 3PL and make other arrangements.

DoDAAC: SD0119 RIC: VSTN

Name and Delivery Address: Peckham Inc.

Navy & Coast Guard 3PL 5408 W. Grand River Ave. Bldg. A Lansing, MI 48906

Supports: Navy and Coast Guard Recruit (Bag) Items and Government Furnished Material Cloth https://wawf.eb.mil/ https://www.aptac-us.org https://www.aptac-us.org

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Receiving Hours: 8:00AM - 2:30PM Schedule Deliveries: 517-316-4110 or email: vpvcustserv@peckham.org

C&T POC: David Emeott, 517-316-4144

Do not let the following common invoicing errors delay your payments any longer:

Missing or Erroneous Contract Number Missing Call/Delivery Order Number Missing or Erroneous Shipment Number Failure to Mark DD250 as an Original Invoice Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract Missing or Erroneous Unit of Issue Quantity and Price are Incorrect Wrong Pay Office on Invoice

Here are three things you can do to speed your invoice payments:

Be sure your original invoice is properly completed and legible.

Submit your invoices electronically using the Web Invoicing System (WInS). It's fast, accurate, and costs you nothing! Learn more at the WInS Home Page, at: https://www.ecweb.dfas.mil/notes/, and start using WInS with your next invoice! Or

If you currently receive delivery orders electronically, you could benefit by using an 810- invoice transaction.

Web Invoicing eliminates postage, snail mail, and much paperwork, and gets the invoice/voucher into the DFAS system usually within 24 hours. Web Invoicing is free to vendors doing business with the Government. You just enter the appropriate information and send your invoice to DFAS electronically. It provides help text and pull-down menus in many fields. For more specific questions, contact Janice Hockman (703) 607-5111, Kirsten Larco (703) 607-4920 or Debra Jones (703) 607-2082.

For questions about sending Electronic Data Interchange invoices (810-invoice transactions), contact Mr. Bud Wellens at (215) 737-2778.

For questions about paper invoice preparation, just call the DFAS Customer Service Resource Center at 1-800 756-4571, or Call DLA Troop Support DFAS liaisons listed below for assistance: Camille Conaway (215) 737-4406.

Check out these resources:

http://www.dfas.mil/money/vendor the DFAS Contract Payment Booklet… an excellent desk reference for contractor Accounts Receivable personnel, as well as the status of outstanding invoices.

http://www.dfas.mil/ information regarding bill paying process and additional points of contact.

http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html....myInvoice is an interactive web application developed specifically for contractors/vendors and government/military employees to obtain invoice status. It is available 24/7.

CAUTION - CONTRACTOR CODE OF BUSINESS ETHICS

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United

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States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

PATIENT PROTECTION AND AFFORDABLE HEALTH CARE ACT

Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes duties upon employers concerning the provision of health care to their employees. Health insurance costs, including any costs associated with compliance with changes in the applicable law, are the sole responsibility of the offeror. Offerors are advised that their proposals should include any costs associated with the implementation of the Act. Any changes in health coverage costs and/or costs associated with compliance, occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable adjustment of the contract price.

DOCUMENTS/REFERNCES BELOW ARE INCORPORATED IN THIS SOLCITATION BY REFERENCE:

A. DLA Troop Support Clothing & Textiles Additional Quality Assurance Requirements, Revision 1, August 2021 (formerly 4155.3 dated 03 November 1977) B. Item-Level Passive RFID Technology Manufacturer's Information Guide, Revision 2, December 2011.

C. DLA Labeling and Packaging Requirements for Dress Clothing, September 2018

Contractors shall ensure that blocks 2 and 15 of the form DD1222 are updated to reflect the correct information.

Historically, both blocks contained the information of the DCMA QAR and their stamp/signature. When contractor's representative samples, these blocks shall include the contractor's representative's information. Block 17 shall still include the DCMA QAR to receive the results of the report even though they may not be sampling the material to be tested.

Please be advised the DD1222 has recently been updated. Ensure you are using the latest version which can be found here:

https://www.esd.whs.mil/directives/forms/

Additional information regarding lab submission requirements, including the DLA Troop Support Additional Quality Assurance Requirements (AQAR), is available at the following link:

https://www.dla.mil/TroopSupport/ClothingandTextiles/CTIndustry/

Offerors are strongly encouraged to review the subject information to ensure they have the most up to date information and can meet all requirements should they receive an award. Failure to follow these requirements will result in lab submission rejections and delays in testing completion. Should this occur, the vendor will be marked delinquent with an inexcusable delay.

The Additional Documents - Clothing And Textiles (Dec 2008) DLA Troop Support are available as shown below:

DLA Troop Support Directorate of Clothing and Textiles

ATTN: DSCP-CBTC

700 Robbins Avenue Philadelphia, PA 19111-5092 Telephone [215] 737-8439

NOTICE TO DLA SUPPLIERS: DLA Troop Support has developed a web-based system that allows manufacturers the ability to request specifications, patterns and drawings on our contracting page. To request technical data for this solicitation use the following link to the DLA Troop Support C&T Technical Data Repository area at:

http://www.dla.mil/TroopSupport/ClothingandTextiles/SpecRequest.aspx

Please ensure the following required fields are entered when submitting your request:

Spec/Cid Number: NCTRF PD-08-06C Spec/Cid Date: 01 May 2023 Pattern Date: 24 July 2023 https://www.esd.whs.mil/directives/forms/ https://www.dla.mil/TroopSupport/ClothingandTextiles/CTIndustry/

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Item Description: Shirt, Men's, S/S, Khaki, Athletic and Classic, Navy (PGC 03298) Solicitation Number: SPE1C1-23-R-0128

Upon submission of a technical data request, please notify the Acquisition Specialist, Marissa Sacca, via e-mail at Marissa.1.

Sacca@dla.mil.

PLEASE ENSURE ALL CLAUSE FILL-INS ARE COMPLETE BEFORE SUBMITTING PROPOSAL.

Special Measurements is a provision that is required under this contract. Special Measurements are sizes outside of the item's size range. The special measurement unit price must be determined fair and reasonable before an award can be made. The special measurement unit price will not be considered in determining an offeror's overall evaluated dollar value.

The Government intends to award one (1) Firm-Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ) Type Contract from this solicitation with a 60-month period, containing five separate twelve month price tiers. Delivery orders will be placed against the Basic Contract via separate Form DD 1155.

Best Value Source Selection: Best Value Source Selection procedures will be utilized for this procurement. Offers will be evaluated based on the requirements of the solicitation. For this solicitation, Product Demonstration Models and Past Performance/Experienceare required.

Offerors are reminded to complete all applicable representation and certifications appearing in FAR 52.212-3 section of this solicitation. In addition, all offerors must complete annual representations and certifications electronically via the Online Representations and Certifications Application (website at: http://www.sam.gov).

Award will be based on factors other than cost and price alone:

Source evaluation and selection procedures are contained in Section "M" of the solicitation.

Submission of Technical Proposal is REQUIRED and must be submitted with your offer. (See Section "L")

This acquisition will utilize "Best Value" Source Selection Techniques. A technical proposal will be required in support of your offer. Please read sections "L" and "M" carefully as they contain instructions for preparation and explain the factors that will be used to evaluation your proposal.

Offerors are cautioned to make their original offer their best offer, as the Government reserves the right to make an award based on the initial offers without further discussions or negotiations.

Offer must provide fill-in information throughout the solicitation. Please sign page one of this solicitation and return the entire completed solicitation as your offer.

NOTE: THE DEFENSE APPROPRIATIONS AND AUTHORIZATIONS ACTS AND OTHER STATUTES (INCLUDING WHAT IS COMMONLY REFERRED TO AS "THE BERRY AMENDMENT") IMPOSES RESTRICTIONS ON THE DOD'S ACQUISITION OF FOREIGN PRODUCTS. GENERALLY, CLOTHING AND TEXTILE ITEMS (AS DEFINED IN DFARS 252.225-7012) MUST BE GROWN, REPROCESSED, REUSED, OR PRODUCED IN THE UNITED STATES UNLESS ONE OF

THE DFARS 252.225-7002-2 EXCEPTIONS APPLIES.

AUTHORIZED NEGOTIATORS:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, e-mail addresses, and telephone numbers for each authorized negotiator.

Name: __________________________

Title: __________________________

Email: __________________________

Phone: __________________________ mailto:Marissa.1.Sacca@dla.mil mailto:Marissa.1.Sacca@dla.mil

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SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

SECTION B

Schedule of Supplies/Services

One (1) firm-fixed price, indefinite delivery/indefinite quantity type contract, will be awarded under this solicitation. The resultant contract will have a five-(5) year ordering period. Within the five-(5) year ordering period, there will be five-(5) 12-month price tier periods. Failure to provide a unit price for each tier period in the table set forth below may be deemed as a non-acceptance of the solicitation terms and conditions and may result in the rejection of the offeror's entire proposal.

Item: Shirt, Men's, S/S, Khaki, Athletic and Classic, Navy

PGC: 03298 / NSN Series: 8405-01-539-6912

Specification: NCTRF PD-08-06C dated 01 May 2023

Pattern Date: 24 July 2023

Material: Cloth, Poly/Wool, Tropical, Khaki Shade #3729; NSN: 8305-01-539-4587

The Contract Guaranteed Minimum Quantity is 43,433 each

The Annual Estimated Quantity (AEQ) per tier is 100,579 each

The Contract Maximum Quantity is 693,385 each

Prices are to be based on F.O.B. Destination only.

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NOTES REGARDING SUBMISSION OF DELIVERY TERMS AND UNIT PRICES

1. Each Price Tier Period represents a 12-month period

2. The Government is only bound to order the Contract Guaranteed Minimum Quantity of 43,433 each.

3. The AEQ refers to the Government's good faith estimate of the requirements during a specified contract price tier period. The AEQ does not obligate the Government to order a specific quantity. It is provided for information purposes only.

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4. The Government reserves the right to place orders up to the Contract Maximum Quantity. The Government is not obligated to order the Contract Maximum Quantity; however, the Government has the legal right to order up to this quantity prior to the final expiration of the resultant contract. The Government is only required to order the Contract Guaranteed Minimum Quantity listed above.

5. The Unit Price offered to the Government should include all costs, including manufacturing costs and transportation costs to Lansing, MI:

DoDAAC: SD0119 RIC: VSTN

Name and Delivery Address: Peckham Inc.

Navy & Coast Guard 3PL 5408 W. Grand River Ave. Bldg. A Lansing, MI 48906

Supports: Navy and Coast Guard Recruit (Bag) Items and Government Furnished Material Cloth

Receiving Hours: 8:00AM - 2:30PM Schedule Deliveries: 517-316-4110 or email: vpvcustserv@peckham.org

C&T POC: David Emeott, 517-316-4144

6. Unit Price for Tariff Sizes shall be based on FOB DESTINATION only.

7. Inspection and Acceptance for Tariff Sizes: ORIGIN.

8. Unit Price for Special Measurement Sizes shall be based on FOB ORIGIN only.

9. Inspection and Acceptance for Special Measurement Sizes: DESTINATION.

10. All offers shall include unit prices for all five-(5) price tiers. FAILURE TO OFFER ON ALL TIERS MAY RESULT IN

REJECTION OF YOUR ENTIRE PROPOSAL.

11. Production Lead Time (PLT): The initial PLT is 120 days, and all subsequent orders are 90 days. The Government intends to issue delivery orders that will allow for uninterrupted delivery between orders, when possible. However, failure to do so shall not be cause for any price adjustment under the “Changes” Clause.

12. The BOM for the Shirt, Men's, S/S, Khaki, Athletic and Classic, Navy by NSN and the average BOM for Special Measurements are located in Section C for reference. Special Measurements will vary. The Government has the right to revise the BOM at any time.

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

The shirt, man's, service, khaki shall be made in accordance with NCTRF PD 08-06C dated 1 May 2023 Pattern date: 24 July 2023 Standard sample of cloth, tropical: polyester and wool, khaki shade 3729, is available and applicable for shade, physicals, colorfastness to light, laundering, perspiration (acid and alkaline), wet-dry cleaning, crocking (wet,dry),under NCTRF PD 04-06, class 2; Piece number 17102 applies.

Interim changes to NCTRF PD-08-06B:

Page 6, paragraph 3.3.3, lines 2 and 3, delete: "The thread color shall be Khaki P-1, Cable No. 66019 in accordance with DoD Standard Shades for Sewing Threads." and substitute: "The thread color shall match the basic material, NCTRF PD 04-06, Class 2.".

Page 7, paragraph 3.3.6.1, lines 9 and 10, delete and substitute:

"NAME____________________________________________________".

"Page 7, paragraph 3.3.6.2, line 5, delete the last sentence and substitute: "Abbreviations shall not be used for the body type for Classic and Athletic fits, and shall be completely spelled out on all size labels."

THE CONTRACTOR SHALL STAMP LEGIBLY WITH INDELIBLE INK THE LOT NUMBER ON EACH END ITEM AND OUTER

CONTAINER IN THE LOT.

LIST OF DOUMENTS, EXHIITS, AND OTHER ATTACHMENTS

A. THIS SOLICITATION/AWARD CONSISTS OF TYE FOLLOWING DOCUMENTS. EXHIBITS, AND OTHER ATTACHMENTS.

B. DLA TROOP SUPPORT CLOTHINGG AND TEXTILES ADDITIONAL QUALITY ASSURANCE REQUIREMENTS DATED

“AUGUST 2021”

RQ009: INSPECTION AND ACCEPTANCE AT ORIGIN

RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT

RA001: THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN 'R' OR AN 'I' NUMBER) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB AT:

http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.

"MIL-DTL-32075: LABEL FOR CLOTHING, EQUIPAGE,

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