SF-30 Amendment - site visit minutes - signed.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE 1

PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

July 19, 2023

4. REQUISITION/PURCHASE REQ. NO.

PR11684210

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SA400 7. ADMINISTERED BY (If other than Item 6) CODE SA400

AMERICAN CONSULATE GENERAL JEDDAH

Al Safa STREET, ATTN: GSO/PROCUREMENT

JEDDAH SAUDI ARABIA

AMERICAN CONSULATE GENERAL JEDDAH

Al Safa STREET, ATTN: GSO/PROCUREMENT

JEDDAH SAUDI ARABIA

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) 9a. AMENDMENT OF SOLICITATION NO.

19SA4023R0004

X 9b. DATED (SEE ITEM 11)

06/12/2023

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[] is extended, [X] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _______ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram, which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram

Or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying Office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return 1 original copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to incorporate the Site Visit Minutes and the Q&A.

Except as provided herein, all terms and conditions remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME OF CONTRACTING OFFICER

Parker, Jackie L

15B. NAME OF CONTRACTOR/OFFEROR

SIGNED BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

7/19/2023

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Pre-Proposal Conference Minutes on July 11, 2023

Solicitation 19SA4023R0004 for PM Service Water Treatment Systems

Date: July 11, 2023

Time: 10:00 am

Location: US Consulate Compound

Introduction:

The Contract Assistant, Mohammed Obaid welcomed all attendees and introduced the Facility

Engineer, Ziaullah Khan.

Discussion of the Solicitation Package:

After completing the security check, all participants were guided by the Contracting Assistant to the location.

• Contract Assistant started the conference by briefing on the purpose and background of the requirements in the solicitation.

• Contract Assistant gave a general brief on the US Government Contracting system e.g.

multi-year contracts, option periods, NTP, COR, security restrictions and payment terms.

• Eng. Ziaullah took over and provided a detailed technical overview of the SOW, performance criteria and quality assurance expectations.

• Then, the whole group started the visits to the three locations, Potable Water Station, Waste Water Collection Point and HVAC Plant where Eng. Ziaullah has briefed the attendees about each equipment operation and maintenance requirement.

• After visiting the three locations, the Contract Assistant went over Section 1 where he described the importance of following the pricing structure in the solicitation to enable fair price analysis and comparisons.

• He highlighted the important clauses in Section 2 i.e. FAR 52.204-13 SAM Registration, FAR 52.222-50 on Combatting traffic in Persons. and FAR 52.228-3 (Defense Base Act).

• In Section 3 he walked the attendees through the instructions to submit the offers, especially the strategic plan, past performance and required license and permits.

• In Section 4 he described the evaluation factors including LPTA procedure and emphasized to submit two separate proposal volumes, Technical and Commercial.

• In section 5 he discussed provision 52.229.11and how the 2% Zadroga Tax will be imposed on each payment.

• He also highlighted provision 52.204-24 where the certification requirement of NDAA

889(a) (1) (B) has to be included in the proposal.

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Questions:

It’s been advised that all questions must be sent in writing and will be answered in writing to all vendors. No amendments are required.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Parker, Jackie L

Contracting Officer

Enclosure:

Questions and Answers

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Questions & Answers

Q1. Please confirm if the below listed items are included in the contract scope of work under consumables?

1. CARTRIDGE FILTER

2. CHLORINE SENSORS

3. BELTS OF AIR BLOWERS

A1. Confirmed these are consumables.