SF-1449 - 75H70726Q00029 Water Fountain Replacement-Installation - SFIHC.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

333248

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/16/2026 1230 MS

12/22/2025

505-256-6754PATRICIA TRUJILLO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00029

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 28 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Indian Health Service (IHS), Albuquerque Area Office (AAO) Santa Fe Indian Health Center (SFIHC) has a requirement to remove and replace all existing drinking fountains with new Brand Name Elkay ezH2O enhanced refrigerated, filtered, stainless steel bottle-filling stations. One bi-level ADA model (LZSTL8WSVRSK) will be installed at the main hospital clinic entrance.

Twelve single ADA models (LZS8WSVRSK) will be installed in the other designated campus locations identified in the attached floor plan.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

PATRICIA P. TRUJILLO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall also furnish three years' worth of OEM replacement filters for all units

(Water Sentry 6000-gal Model 51600C and Water

Sentry 3000-gal Model 51300C, as appropriate for each model) for preventive maintenance stock, Santa Fe, New Mexico.

Set-Aside:

Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of

Interior to HHS, offers will be solicited from

Indian Small Business Economic Enterprises (see

HHSAR Subpart 326.6) that are also small business concerns. If IHS does not receive enough competition and/or reasonably priced offers from

ISBEE set-aside, IHS will then evaluate quotes and consider other small business concerns and other than small business concerns. Any acquisition resulting from this cascading set-aside will be as follows:

1st Tier: Indian Small Business Economic

Enterprises

2nd Tier: Other Small Business Concerns (SDVOSB, WOSB, HUBZONE, etc.)

3rd Tier: Other Than Small Business Concerns

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

28 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 28

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00029

1 Name Brane One (1) Bi-Level ADA Model - Elkay ezH2O Enhanced Model (LZSTL8WSVRSK) Filtered

Refrigerated Stainless, will be installed at the main hospital clinic entrance of the Santa Fe

Indian Center, (Floor Plan attached).

2 Name Brand Twelve (12) Single ADA Models - Elkay ezH2O Enhanced Model (LZS8WSVRSK) Filtered

Refrigerated Stainless, will be installed in the other designated areas of the Santa Fe Indian

Health Center. (Floor Plan attached)

3 Name Brand Filter Model 51600C (Water Sentry

6000-Gal High-Capacity) - 3-Years' Worth.

4 Name Brand Filter Model 51300C (Water Sentry

3000-Gal Standard-Capacity), 3-Years' Worth.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SOLICITATION: 75H70726Q00029 WATER FOUNTAINS REPLACEMENT/INSTALLATION

SANTA FE INDIAN HEATLH CENER

SECTION 1: GENERAL:

1.1 SERVICES

1.1.1 The Indian Health Service (IHS), Albuquerque Area Office (AAO) Santa Fe Indian Health Center (SFIHC) has a requirement to remove and replace all existing drinking fountains with new Brand Name Elkay ezH2O enhanced refrigerated, filtered, stainless steel bottle-filling stations. One bi-level ADA model (LZSTL8WSVRSK) will be installed at the main hospital clinic entrance. Twelve single ADA models (LZS8WSVRSK) will be installed in the other designated campus locations identified in the attached floor plan.

The contractor shall also furnish three years’ worth of OEM replacement filters for all units (Water Sentry 6000-gal Model 51600C and Water Sentry 3000-gal Model 51300C, as appropriate for each model) for preventive maintenance stock, Santa Fe, New Mexico.

1.2 PRICE OR COST

1.2.1 This solicitation will result in a Firm-Fixed-Price (FFP) Purchase Order.

1.3 GENERAL CONTRACT INFORMATION:

1.3.1 The Contractor's price/cost for services under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

1.4 CONTRACT PRICE

1.4.1 The price for this contract is $ (TBD).

1.4.2 Upon delivery and acceptance of the item(s) specified in the DELIVERY Article in SECTION 7 of this contract, the Government shall pay to the Contractor resulting from the awarded contract price.

1.4.3 Upon delivery and acceptance the services described in the Statement of Work (SOW) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly:

SCHEDULE OF CHARGES FOR THE FOLLOWING ITEMS:

Item

Description of Service

UNIT OF

ISSUE

UNIT PRICE

Total Amount

CLIN

Bi-Level Unit (1 each): Elkay ezH2O Enhanced Model LZSTL8WSVRSK Filtered Refrigerated Stainless.

1 $

CLIN

Single Units (12 each): Elkay ezH2O Enhanced Model LZS8WSVRSK Filtered Refrigerated Stainless. 12 $

CLIN

Filter Model 51600C (Water Sentry 6000-Gal High- Capacity) 3-Years’

Worth

CLIN

Filter Model 51300C (Water Sentry 3000-Gal Standard-Capacity) 3-Years’

Worth

TOTAL: $

1.4.4 Note: Unit price shall be an all-inclusive rate of all other fees including all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

SECTION 2: DEFINITIONS:

2.1 Acceptance: Constitutes acknowledgement that the supplies or services conform to the applicable contract quality and quantity requirements, except as provided in FAR subpart 46.5 and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government official that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements. Government approval does not relieve the Contractor from responsibility for compliance with contract requirements.

2.3 Area: A defined geographical region for Indian Health Service administrative purposes. Each Area Office may administer several Service Units.

2.4 Contracting Officer (CO): A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.5 Contracting Officer's Representative (COR): A federal employee who assists the ordering/issuing activity-contracting officer in the administration of task orders issued under this contract. The COR is primarily responsible for the technical assistance and day-to-day program management of the ordering activity's task orders. Ordering activities may have different designators for this employee.

2.6 Contractor: The individual award a legal binding contract to provide supplies and services.

2.7 Customer: Staff of the IHS service unit and health center.

2.8 Customer Evaluation/Input: Written comments made to the COR regarding the Contractors performance. This is one of the criteria used to evaluate the Contractor's performance.

2.9 Dependability: Qualities of being trusted and being able to repeat the same task to yield the same result.

2.10 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.12 Non-Personal Services Contract: Contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.13 Ordering Activity: An authorized user of IHS that may issue a task order to obtain required services under this contract.

2.14 Outcome: End result.

2.15 Past Performance Information: Relevant information regarding a contractor's actions under previously awarded contracts.

2.16 Service Contract: is a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may be either a non-personal or a personal contract. It can also cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis.

2.17 Service Unit: The local administrative unit of IHS.

2.18 Technical Direction: A directive to the Contractor that approve approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section 5 of this contract.

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

3.1 Not Applicable

SECTION 4: CONTRACTOR-FURNISHED ITEMS:

4.1 The contractor will provide remove and replace all existing drinking fountains with new Brand Name Elkay ezH2O enhanced refrigerated, filtered, stainless steel bottle-filling stations. One bi-level ADA model (LZSTL8WSVRSK) will be installed at the main hospital clinic entrance. Twelve single ADA models (LZS8WSVRSK) will be installed in the other designated campus locations identified in the attached floor plan.

The contractor shall also furnish three years’ worth of OEM replacement filters for all units (Water Sentry 6000-gal Model 51600C and Water Sentry 3000-gal Model 51300C, as appropriate for each model) for preventive maintenance stock, Santa Fe, New Mexico.

SECTION 5 – REQUIREMENTS:

5.1 The contractor will remove and replace all existing drinking fountains with new Brand Name Elkay ezH2O enhanced refrigerated, filtered, stainless steel bottle-filling stations. One bi-level ADA model (LZSTL8WSVRSK) will be installed at the main hospital clinic entrance. Twelve single ADA models (LZS8WSVRSK) will be installed in the other designated campus locations identified in the attached floor plan.

The contractor shall also furnish three years’ worth of OEM replacement filters for all units (Water Sentry 6000-gal Model 51600C and Water Sentry 3000-gal Model 51300C, as appropriate for each model) for preventive maintenance stock.

5.1.1 APPLICABLE STANDARDS

All work shall comply with the following standards:

- NFPA 70 (National Electrical Code)

- Uniform Plumbing Code (UPC)

- ADA and ICC A117.1 Accessibility Standards

- ASHRAE 18 for cooler capacity performance

- IHS Safety and Infection Control Policy for construction activities

- Manufacturer installation instructions and warranty requirements per Elkay specifications

5.1.2 PRODUCTS AND MATERIALS

5.1.3 Equipment

3.1 Bi-Level Unit (1 each): Elkay ezH2O Enhanced Model LZSTL8WSVRSK Filtered Refrigerated Stainless.

-8.0 GPH chilling capacity -Hands-free sensor-activated bottle filler with LED illumination

-Vandal-resistant bubblers with push bar activation -Built-in NSF/ANSI 42, 53, 372 & 401 filter system -ADA compliant bi-level configuration

3.2 Single Units (12 each): Elkay ezH2O Enhanced Model LZS8WSVRSK Filtered Refrigerated Stainless.

-8.0 GPH chilling capacity

-Hands-free sensor activation and visual filter monitor -Stainless finish with vandal-resistant bubbler

3.3 Filtration System

Filter Model 51600C (Water Sentry 6000-Gal High-Capacity)

- Used in all single-unit installations (LZS8WSVRSK).

- NSF/ANSI 42, 53, 372, and 401 certified for reduction of lead, microplastics, Class 1 particulates, cysts, and chlorine taste/odor.

- Rated for 6,000 gallons or 12 months of service life.

- High-capacity filter minimizes maintenance and replacement frequency in high-traffic areas.

Filter Model 51300C (Water Sentry 3000-Gal Standard-Capacity)

- Used in the bi-level unit installation (LZSTL8WSVRSK).

- NSF/ANSI 42, 53, 372, and 401 certified for the same contaminant reduction performance as the 51600C.

- Rated for 3,000 gallons or 12 months of service life.

- OEM filter supplied with each bi-level unit and compatible with the Elkay ezH2O Versatile Bi-Level ADA Cooler configuration.

5.1.4 Updated Stocking Requirement: In addition to installing filters upon installation, the contractor shall furnish an additional three (3) years’ worth of OEM replacement filters for all installed units—providing the appropriate number of Model 51600C filters for the twelve (12) single-station units and Model 51300C filters for the one (1) bi-level unit—to support preventive maintenance changeouts and facility stock.

5.2 WORK REQUIREMENTS

5.2.1 Pre-Installation:

- Coordinate with IHS Facilities Maintenance and OEHE staff to confirm all fountain locations on-site.

- Verify electrical and plumbing connections are available and meet manufacturer requirements.

- Submit product data sheets and installation shop drawings for approval before procurement.

5.2.2 Removal and Disposal: - Disconnect and remove all existing drinking fountains and mounting hardware.

- Cap plumbing and electrical as needed during installation phasing.

- Dispose of all removed fixtures off-site in accordance with local and federal waste management regulations.

- Ensure no disruption to clinical operations and maintain infection control barriers as required by PCRA protocols.

5.2.3 Installation: - Install new Elkay units per manufacturer’s specifications.

- Verify proper alignment, secure wall mounting, and GFCI-protected electrical connection.

- Test for leaks, drainage function, and cooling performance.

- Program each unit’s LED filter monitor and Green Ticker™ display.

- Provide cleaning and surface sanitization after installation.

Contractor will provide all equipment, tools, and labor to accomplish duties for this project.

5.2.4 Warranty and Documentation:

- Provide manufacturer’s warranty documentation (5 years on refrigeration system, 1 year on electrical and water systems).

- Deliver as-built installation records showing unit locations and serial numbers.

- Supply filter inventory list with changeout schedule for three years.

5.3 DELIVERABLES

- 1 bi-level filtered stainless unit installed (Main Hospital Entrance)

- 12 single filtered stainless units installed (various buildings per floor plan)

- 36 replacement filters (51600C and 51300C) provided for preventive maintenance stock

- Removal and off-site disposal of 13 existing fountains

- Operation and maintenance manuals and training for Facilities staff.

5.4 QUALITY ASSURANCE

All equipment shall be new and factory-tested. Installation work will be subject to inspection by IHS Facilities Maintenance and OEHE representatives. Contractor must perform final commissioning to verify system performance and sanitary operation.

5.5 SCHEDULE

Work shall be completed within 90 days of Notice to Proceed, including removal, installation, testing, and final acceptance.

5.6 SAFETY AND INFECTION CONTROL

The contractor shall adhere to IHS PCRA and infection control protocols during all installation activities within clinical areas. Dust barriers, negative air control, and noise management measures shall be implemented to protect patients and staff.

5.7 The Contractor will immediately report to the Contracting Officer or COR any information or circumstances that may violate any statute, policy, or procedure.

5.8 Contractor Qualification Requirements:

5.5.1 Certification. No Certification required.

5.5.2 Experience. Should at least have 3 to 5 years of experience.

5.6.3 Subpoenas/Testimonies:

Contractors are mandated to cooperate with the appropriate IHS managers when the contractors' employees are subpoenaed or requested by Tribal, State or Federal Parties to provide testimony. As stated in Section 5- 27.3(8)(9) of the Indian Health Manual.

5.9 Challenges to Conflicts:

5.7.1 First Priority: Contractor's Agency

5.7.2 Second Priority: COR

5.7.3 Third Priority: CO

5.10 When the Contractor demonstrates impaired judgement, they cannot continue working on the purchase order. The Government reserves the right to remove from the facility any Contractor employee who in the judgment of a licensed healthcare practitioner is impaired.

5.11 APPLICABLE DOCUMENTS: Not Applicable

SECTION 6 - QUALITY ASSURANCE SURVEILLANCE PLAN:

“For Information Purposes Only. This Quality Assurance Surveillance Plan is not part of the purchase order or will not be made part of any resulting contract.”

SECTION 7 - PACKAGING AND MARKING

7.1 PACKAGING

All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier including which is necessary to prevent deterioration and damages due to the hazards of shipping, handling, and storing.

7.2 MARKING

Each package/container delivered to the address shown in Section 10 entitled "Contracting Officers' Representative Appointment and Authority" and shall be clearly marked as follows:

• Name of Contractor

• Contract Number

• Description of Items Contained Therein

• Consignee's Name and Address

7.3 DELIVERY

All deliverables delivered to the following addresses:

Santa Fe Indian Health Center (SFIHC) Attn: Santa Fe Indian Health Center Facility 1700 Cerrillos Road Santa Fe, New Mexico 87505

(505) 946-9209

SECTION 8 – INSPECTION AND ACCEPTANCE

8.1 INSPECTION AND ACCEPTANCE: All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

8.2 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause No. Title Date

52.246-2 Inspection of Supplies – Fixed Priced AUG 1996

52.246-4 Inspection of Services – Fixed Price AUG 1996

SECTION 9 - DELIVERIES OR PERFORMANCE

9.1 PERIOD OF PERFORMANCE: The period of performance is a one-time award.

9.2 PLACE OF PERFORMANCE: The contractor will remove and replace all existing drinking fountains with new Brand Name Elkay ezH2O enhanced refrigerated, filtered, stainless steel bottle-filling stations. One bi-level ADA model (LZSTL8WSVRSK) will be installed at the main hospital clinic entrance. Twelve single ADA models (LZS8WSVRSK) will be installed in the other designated campus locations identified in the attached floor plan.

The contractor shall also furnish three years’ worth of OEM replacement filters for all units (Water Sentry 6000-gal Model 51600C and Water Sentry 3000-gal Model 51300C, as appropriate for each model) for preventive maintenance stock, to the Health Service Facility:

9.2.1 Santa Fe Indian Health Center (SFIHC)

Attn: Santa Fe Indian Center Facility 1700 Cerrillos Road Santa Fe, NM 87505

9.3 Travel to and from the facility/office site are not included in the tour of duty and cannot be invoiced as part of Travel to and from the facility/office site. The hours of business are Monday through Friday, from 8:00 AM to 4:30 PM. The actual hours will be scheduled in advance through the designated COR.

9.4 GOVERNMENT HOLIDAYS: (https://www.federalpay.org/holidays)*

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

http://www.opm.gov/fedhol

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government. Only contracting officers have the authority to make purchases or award contracts. Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to enter into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

The following individuals will be the Government’s points of contacts during the performance of this Contract.

10.2 CONTRACTING OFFICER

10.2.1 The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

Patricia Trujillo, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

10.3 CONTRACT ADMINISTRATOR

10.3.1 All Contract administration performed by:

Patricia Trujillo, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

Sent all communications pertaining to contractual and/or administrative matters to the address above and to the Contract Specialist administering this Contract.

10.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR) & ALTERNATE

10.4.1 Daniel Probert, david.probert@ihs.gov, (505) 946-9456, is hereby designated as COR for this service. The COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

10.4.2 Travis, Snyder, travis.snyder@ihs.gov, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

10.4.3 The COR and Alternate’s responsibilities will include ensuring contractor accountability. Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending to the CO changes in requirements. Interpreting the SOW. Performing technical evaluations as required.

Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

10.5 TECHNICAL MONITORING

mailto:patricia.trujillo@ihs.gov mailto:patricia.trujillo@ihs.gov mailto:david.probert@ihs.gov mailto:travis.snyder@ihs.gov

(a) Performance of work under this contract must be subject to the technical direction of the COR identified above, or an Alternate COR designated in writing. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort. Shifts the work between work areas or locations, fills in details and otherwise serves to ensure that task areas outlined in the SOW accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement. The COR does not have authority to issue technical direction that

(1) Constitutes a change of assignment or additional work outside the specification(s)/ statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the Contractor, any direction of the COR, or his designee, falls within the limitations in (b), above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

10.6 INVOICE SUBMISSION

10.6.1 The Contractor shall submit invoices per order. Advance payments will not be issued by Finance unless stated herein. Electronically send a complete invoice with all required documentation to https://IPP.gov

* Please do not sent to the CS or Finance Office any other invoice related documents such as deliverables, reports or balance statements). Failure to submit required documents directly to the offices listed above will delay prompt payment of your invoice.

10.6.2 Invoices shall be submitted in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc. All information set forth in FAR 32.905(b), Content of Invoices, must be included in all invoices for it to constitute a proper invoice.

10.6.3 Additionally, the Contractor is required to include its Unique Entity Identifier (UEI) which replaces the Data Universal Numbering System (DUNS) number on each invoice.

10.6.4 Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

Request for Taxpayer Identification Number and Certification

A form W-9 shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

10.6.5 All information set forth in FAR 32.905(b), Content of Invoices, must be included in all invoices for it to constitute a proper invoice.

FAR 32.905(b), Content of Invoices:

(b) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim payment request under a cost-reimbursement contract for services constitutes a proper invoice for purposes of this subsection if it includes all of the information required by the contract.

(3) If the invoice does not comply with these requirements, the designated billing office must return it within

7 days after receipt (3 days on contracts for meat, meat food products, or fish; 5 days on contracts for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. If such notice is not timely, then the designated billing office must adjust the due date for the purpose of determining an interest penalty, if any.

(4) Per the Accounts Payable office, failure to submit invoices to the IPP Website can result in delayed payment of your invoice.

10.6.6 In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."

10.6.7 Additionally, in accordance with OMB Memorandum, M-12-16, fill prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMS Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation.

In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

10.6.8 In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration.

10.6.9 HHSAR 352.232-71 - ELECTRONIC SUBMISSION OF INVOICE PAYMENT REQUESTS (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

SECTION 11 - SPECIAL CONTRACT REQUIREMENTS

11.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

11.1.1 During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

11.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

11.2 IDENTIFICATION AND DISPOSITION OF DATA, REPORTS, AND OTHER DELIVERABLES

11.2.1 The Contractor is not permitted to make use of any data derived from these services for any purpose not directly related to and/or authorized by the Albuquerque Area Indian Health Service. All patient data/information are subject to the Privacy Act and the Confidentiality of Information Clause (HHSAR 352.224- 70)

11.2.2 Upon completion/termination of the contract, all information, statistical or analytical material or reports and other data generated by the Contractor shall become the property of Santa Fe Indian Health Center, New Mexico.

11.2.3 The vendor is prohibited from gathering data, statistics, or use of material for publication and/or research for its own benefits. Dissemination of Information, prior approval shall be obtained from the Government Contracting Officer for the release or dissemination of information related to this contract.

SECTION 12 - FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

12.1 CLAUSES INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website address: FAR - https://www.acguisition.gov/far/index.html.

FAR Clause Title Date

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-5 Covenant against Contingent Fees MAY 2014

52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020

52.203-7 Anti-Kickback Procedures JUN 2020

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity MAY 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014

52.203-13 Contractor Code of Business Ethics and Conduct NOV 2021

52.204-13 System for Award Management – Maintenance OCT 2018

52.212‐4 Contract Terms and Conditions – Commercial Items NOV 2023

52.216-4 Economic Price Adjustment – Labor and Material JAN 2017

52.219-6 Notice of Total Small Business Set-Aside NOV 2020

52.219-8 Utilization of Small Business Concerns JAN 2025

52.222-50 Combating Trafficking in Persons OCT 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.229-3 Federal, State, and Local Taxes FEB 2013

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer – System for ward Management OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.233‐1 Disputes MAY 2014

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-3 Continuity of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.249-8 Default (Fixed-Price Supply and Service) APR 1984

52.253-1 Computer Generated Forms JAN 1991

12.2 FAR CLASS DEVIATION 2025-09 AMENDMENT 1: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Following Clauses in Full Text:

12.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

https://www.acguisition.gov/far/index.html

SECTION 13 - DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3)

CLAUSES

13.1 This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

13.2 The applicable provisions/clauses are as follows:

HHSAR

Clause No.

Title Date

352.208-70 Printing and Duplication DEC 2015

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations DEC 2015

352.226-1 Indian Preference DEC 2015

352.226-2 Indian Preference Program DEC 2015

352.227-70 Publications and Publicity DEC 2015

352.233-71 Litigation and Claims DEC 2015

352.237-74 Non-Discrimination in Service Delivery DEC 2015

Following Clauses in Full Text:

13.3 HHSAR 301-602-3 - RATIFICATION OF UNAUTHORIZED COMMITMENTS

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer. See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action.

Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

13.3 HHSAR 352.203-70 ANTI LOBBYING (DEC 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution , or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself ; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations , regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

13.4 HHSAR 352.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY {DEC 2015)

It is the policy of the Department of Health and Human Services that no person otherwise eligible will be excluded from participation in, denied the benefits of, or subjected to discrimination in the administration of HHS programs and services based on non-merit factors such as race, color, national origin, religion, sex, gender identity, sexual orientation, or disability (physical or mental). By acceptance of this contract, the contractor agrees to comply with this policy in supporting the program and in performing the services called for under this contract. The contractor shall include this clause in all sub-contracts awarded under this contract for supporting or performing the specified program and services.

Accordingly, the contractor shall ensure that each of its employees, and any sub-contractor staff, is made aware of, understands, and complies with this policy.

13.5 352.237-75 - KEY PERSONNEL (DEC 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

SECTION 14 - LIST OF ATTACHMENTS

IDENTIFIER DESCRIPTION # OF PAGES

Attachment #1 Past Performance Survey 4

SECTION 15 - REPRESENTATIONS. CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

15.1 PROVISIONS INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause accessed electronically at this website address: FAR - https://www.acguisition.gov/far/index.html.

FAR Clause Title Date

52.204-6 Unique Entity Identifier OCT 2016

52.204-7 System for Award Management OCT 2018

52.212-1 Instructions to Offerors-Commercial Items SEP 2023

15.2 OFFEROR STATEMENTS

Solicitation Number:

Organization Name:

TIN Number:

UEI Number:

15.3 52.209-11 - REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION

UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and decided that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

SECTION 16 - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

16.1 GENERAL INSTRUCTIONS: Your attention is directed to the requirements for technical and price quotes to be submitted in accordance with the following instructions establishing the acceptable minimum requirements for the format and content of quotes.

16.2 SUBMIT QUOTES PACKETS AS FOLLOWS:

Volume I Technical Approach Volume II Past Performance (Not to exceed 12 pages) Volume III Price Quote (No page limitation)

16.2.1 Each of these parts shall be separate and complete in itself so that…