SF-1449 - 75H70726Q00028 - Janitorial and Cleaning Supplies - Santa Fe IHC.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/09/2026 1230 MS

12/16/2025

505-256-6754PATRICIA TRUJILLO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00028

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 28 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Indian Health Service (IHS), the Albuquerque Area Indian Health Service (AAIHS), Santa Fe Indian Health Center (SFIHC) has a requirement for Janitorial and Cleaning Supplies, Santa Fe, New Mexico.

Set-Aside:

Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of Interior to HHS, offers will be solicited from Indian Small Business Economic Enterprises (see

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

PATRICIA P. TRUJILLO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

HHSAR Subpart 326.6) that are also small business concerns. If IHS does not receive enough competition and reasonably priced offers from

ISBEE set-aside. Any acquisition resulting from this tier set-aside will be as follows:

1st Tier: Indian Small Business Economic

Enterprises

2nd Tier: Other Small Business Concerns.

1 BASE: TBD, 2026 to TBD, 2027, to provide

Janitorial and Cleaning Supplies to the Santa Fe

Indian Health Center.

2 OPTION YEAR ONE: TBD, 2027 to TBD, 2028, to provide Janitorial and Cleaning Supplies to the

Santa Fe Indian Health Center.

3 OPTION YEAR TWO: TBD, 2028 to TBD, 2029, to provide Janitorial and Cleaning Supplies to the

Santa Fe Indian Health Center.

4 OPTION YEAR THREE: TBD, 2029 to TBD, 2030, to provide Janitorial and Cleaning Supplies to the

Santa Fe Indian Health Center.

5 OPTION YEAR FOUR: TBD, 2030 to TBD, 2031, to provide Janitorial and Cleaning Supplies to the

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

28 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 28

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00028

Santa Fe Indian Health Center.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SANTA FE INDIAN HEALTH CENTER

SECTION 1: GENERAL:

1.1 SERVICES

1.1.1 The Indian Health Service (IHS), Albuquerque Area Office (AAO) Santa Fe Indian Health Center (SFIHC) has a need for Janitorial and Cleaning Supplies, Santa Fe, New Mexico.

1.2 PRICE OR COST

1.2.1 This solicitation will result in a Firm-Fixed-Price (FFP) Purchase Order acquisition with a Base + 4 Option Year periods.

1.3 GENERAL CONTRACT INFORMATION:

1.3.1 The Contractor's price/cost for services under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

1.4 CONTRACT PRICE

1.4.1 The price for this contract is $ (TBD).

1.4.2 Upon delivery and acceptance of the item(s) specified in the DELIVERY Article in SECTION 7 of this contract, the Government shall pay to the Contractor resulting from the awarded contract price.

1.4.3 Upon delivery and acceptance of the supplies described in the Statement of Work (SOW) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly:

SCHEDULE OF CHARGES FOR THE BASE PERIOD:

CLIN 3 BASE YEAR

TBD, 2026 to TBD, Janitorial & Cleaning Supplies for Santa Fe Indian Health Center (SFIHC) $

TOTAL FOR BASE YEAR: $

1.4.4 The Contractor shall be paid upon submission of an invoice and completion and acceptance (if deliverable) or verification (if service) by the Contracting Officer's Representative (COR), of the deliverables and/or services indicated below. Submit invoices in accordance with the instructions contained in FAR clause 52.232-25, Prompt Payment Section 10 of this contract.

1.5 OPTION PRICES

1.5.1 Unless the Government exercises its option, pursuant to the option clause referenced in the Contract Clauses section, this contract consists only of the Base Period specified in this contract.

1.5.2 Pursuant to either the FAR Clause 52.217-8, Option to Extend Services or the FAR Clause 52.217-9, Option to Extend the Term of the Contract, set forth in Section I, Contract Clauses, of this contract, the Government may, a unilateral contract modification, require the Contractor to perform the Option Period(s) as defined in the SOW of this contract. A notice that the Government intends to exercise any of the options will happen prior to the contract’s expiration date. Specific information regarding the timeframe for this notice is set forth in the OPTION PROVISION of this order. When exercising an option period, the fixed price rate of this contract is set forth below.

1.5.3 Upon the delivery and acceptance of the Option Services described in the SOW of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly;

1.5.4 If the Government exercises its option pursuant to the OPTION PROVISION of this contract, the Government's total estimated contract amount, represented by the sum of the price of base plus option periods and the period of performance will be as follows:

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SCHEDULE OF OPTION PERIODS:

Item # Contract Period Description of Service Total Amount

P/Year

CLIN 4 OPTION YEAR ONE

TBD, 2027 to TBD, 2028

Janitorial & Cleaning Supplies for Santa Fe Indian Health Center (SFIHC) $

TOTAL FOR OPTION YEAR ONE: $

Total Amount

P/Year

CLIN 5 OPTION YEAR TWO

TBD, 2028 to TBD, 2029

Janitorial & Cleaning Supplies for Santa

TOTAL FOR OPTION YEAR TWO: $

P/Year

CLIN 6 OPTION YEAR THREE

TBD, 2029 to TBD, 2030

Janitorial & Cleaning Supplies for Santa

TOTAL FOR OPTION YEAR THREE: $

P/Year

CLIN 7 OPTION YEAR FOUR

TBD, 2030 to TBD, 2031

Janitorial & Cleaning Supplies for Santa Fe Indian Health Center (SFIHC) $

TOTAL FOR OPTION YEAR FOUR: $

1.5.5 Note: Unit price shall be an all-inclusive rate of all other fees including travel expenses, state, federal, local taxes and miscellaneous cost associated with the delivery services.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 2: DEFINITIONS:

2.1 Acceptance: Constitutes acknowledgement that the supplies or services conform to the applicable contract quality and quantity requirements, except as provided in FAR subpart 46.5 and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government official that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements. Government approval does not relieve the Contractor from responsibility for compliance with contract requirements.

2.3 Area: A defined geographical region for Indian Health Service administrative purposes. Each Area Office may administer several Service Units.

2.4 Contracting Officer (CO): A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.5 Contracting Officer's Representative (COR): A federal employee who assists the ordering/issuing activity-contracting officer in the administration of task orders issued under this contract. The COR is primarily responsible for the technical assistance and day-to-day program management of the ordering activity's task orders. Ordering activities may have different designators for this employee.

2.6 Contractor: The individual award a legal binding contract to provide supplies and services.

2.7 Customer: Staff of the IHS service unit and health center.

2.8 Customer Evaluation/Input: Written comments made to the COR regarding the Contractors performance. This is one of the criteria used to evaluate the Contractor's performance.

2.9 Dependability: Qualities of being trusted and being able to repeat the same task to yield the same result.

2.10 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.11 Ordering Activity: An authorized user of IHS that may issue a task order to obtain required services under this contract.

2.12 Outcome: End result.

2.13 Past Performance Information: Relevant information regarding a contractor's actions under previously awarded contracts.

2.14 Service Contract: is a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may be either a non-personal or a personal contract. It can also cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis.

2.15 Service Unit: The local administrative unit of IHS.

2.16 Technical Direction: A directive to the Contractor that approve approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section 5 of this contract.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

3.1 Not Applicable

SECTION 4: CONTRACTOR-FURNISHED ITEMS:

4.1 Provide Janitorial and Cleaning Supplies to the Santa Fe Indian Health Center, Santa Fe, New Mexico.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 5 – REQUIREMENTS:

5.1 The contractor will provide Janitorial and Cleaning Supplies as needed:

ITEM QTY CS/EA. EST. QTY

P/YEAR

TOTAL

AMOUNT

1 CORELESS BATH TISSUE CS 360 $

2 PROFESSIONAL LYSOL BRAND DISINFECTANT SPRAY CS 576 $

3 PACIFIC BLUE ULTRA FOLDED PAPER TOWELS CS 360 $

4 CONCENTRATED HEAVY-DUTY FLOOR STRIPPER CS 20 $

5 STRIPPING FLOOR PADS, 13" DIAMETER, BLACK CS 12 $

6 SUPER LOOP WET MOP HEAD CS 20 $

7 CLOROX REGULAR BLEACH WITH CLOROMAX TECHNOLOGY

24OZ BOTTLE

CS 200 $

8 HERITAGE PRINTED SOILED HEALTHCARE BAG CS 60 $

9 CREW NEUTRAL NON-ACID BOWL & BATHROOM

DISINFECTANT

CS 288 $

OXIVIR TB ONE-STEP DISINFECTANT CLEANER CS 200 $

11 OXIVIR TB DISINFECTANT WIPES CS 200 $

12 OXIVIR FIVE 16 CONCENTRATE ONE STEP DISINFECTANT

CLEANER

CS 160 $

13 OXIVIR TB DISINFECTANT WIPES CS 200 $

14 EUROCLEAN REFILL DISPOSABLE DUSTING SHEETS CS 20 $

15 ANTIBACTERIAL FOAM HANDWASH, PLUM SCENT 700ML

REFILL

CS 80 $

16 ANTIBACTERIAL FOAM HANDWASH, REFILL, PLUM, 1250ML

REFILL

CS 192 $

17 HARDWOUND ROLL TOWELS, 8 1/4 X 700FT CORMATIC CS 144 $

18 WAXED PAPER LINERS FOR SANITARY NAPKINE DISPOSAL CS 8 $

19 ENMOTION 89460 ROLL TOWELS CS 144 $

20 HEALTHCARE BIOHAZARD PRINTED CAN LINERS 24X24, 10GAL CS 73 $

21 HIGH-DENSITY CAN LINER, 33 X 39, 33GAL CLEAR TRASH BAGS CS 300 $

22 L40 TOWELS, 1/4-FOLD, WHITE, 12 1/2 X 12 BI-FOLD TOWELS CS 400 $

23 A10 LIGHT DUTY SHOE COVERS, POLYPROPYLENE, ONE SIZE

FITS

CS 10 $

24 HIGH PRODUCTIVITY FLOOR PAD 7300, 19" DIAMETER,

BLACK

CS 20 $

25 REFILL DUSTERS, DUST LOCK FIBER, LIGHT BLUE, UNSCENTED CS 5 $

26 HALF-FOLD TOILET SEAT COVERS, WHITE CS 60 $

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

27 ECONOMY WET MOPPING PAD, MICROFIBER, 18" CS 60 $

28 HYGEN QUICK CONNECT S-S FRAME, WET/DRY MOP Ea 12 $

29 HYGEN QUICK CONNECT S-S FRAME, SQUEEGEE, 24W X 4

1/2D

Ea 15 $

30 SCOURING STICK, PUMIE, GRAY PUMICE 5 ¾ X ¾ X 11/4 CS 8 $

31 HIGH PERFORMANCE STRIPPING FLOOR PADS, 19" DI CS 20 $

32 1.3 MIL PRINTED SOILED LINEN 37 X 50 44 GAL CS 90 $

33 LOW-DENSITY CAN LINER, 24 X 24, 10GAL, .35MIL, CLEAR CS 72 $

34 3M AVAGARD D – INSTANT HAND ANTISEPTIC WITH

MOISTURIZERS (9230)

CS 240 $

35 3M AVAGARD D- INSTANT HAND ANTISEPTIC WITH

MOISTURIZERS (9222)

CS 72 $

36 THE DUST MAGNET (DUSTING SHEETS) NILFISK- BOX

CONTAINS

CS 60 $

37 RUBBER MAID 18” ADAPTABLE MICROFIBER MOPS PADS CS 48 $

38 23' DUSTING MOPS CS 20 $

39 BROOMS, PLOY BRISTLE ANGLER BROOM, 53” HANDLE

YELLOW

EA 10 $

40 BOARDWALK STRIPPING FLOOR PADS, 13” CIAMETER, BLACK CS 40 $

41 RUBBERMAID COMMERCIAL ECONOMY WET MOPPING PAD,

18”

EA 10 $

42 URINAL SCREEN CS 80 $

43 SCOURING PADS CS 40 $

44 WAX FLOOR FINISH HIGH GLOSS CLEAR SCENT CS 60 $

45 STAINLESS STEEL CLEANER AND POLISH 18 OZ AEROSOL CS 24 $

46 GLASS CLEANER WINDEX 34 OZ SPRAY BOTTLE CS 36 $

47 VARIOUS SIZE (LARGE, MEDIUM) - DUST PAN EA 10 $

48 CARPET CLEANER CS 60 $

49 ECOGUARD DIAMOND FLOOR MATS, RECTANGULAR, 48 X 72,

CHARCOAL

CS 3 $

50 HYGEN CHARGING BUCKET YELLOW EA 5 $

51 MICROWORKS 24” TOUCH FASTENERS FLAT WET MOP, EA 10 $

52 WATER SOLUABLE LAUNDRY BAGS BY INTEPLAST GROUP BAG

WATER SOLUBLE 36X39 WATER SOLUBLE LAUNDRY BAGS,

CLEAR, NO PRINTPOLYVINYL ALCOHOL FILM HOT WATER,

STANDARD DUTY.

CS 20 $

53 MOP STICKS EA 10 $

54 MOP BUCKETS MOP SIDE PRESS WRINGER EA 6 $

55 JANITORIAL HIGH SECURITY CART COMPONENTS EA 8 $

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

56 48-72 IN HYGEN™ QUICK–CONNECT HANDLE EA 6 $

57 23 IN HYGEN™ QUICK–CONNECT FRAME WITH SQUEEGEE EA 6 $

58 24 IN HYGEN™ MICROFIBER FRINGED DUST MOP PAD EA 20 $

59 58 IN HYGEN™ QUICK-CONNECT HANDLE EA 6 $

60 17 IN HYGEN™ QUICK-CONNECT WET/DRY FRAME EA 6 $

61 18 IN HYGEN™ MICROFIBER WET PAD CS 80 $

62 26 IN 2-SIDED ENGLISH ONLY CAUTION WET FLOOR SIGN EA 20 $

63 32 OZ EXECUTIVE SPRAY BOTTLE EA 24 $

64 HYGEN™ QUICK-CONNECT FLEXIBLE DUSTING WAND AND

MICROFIBER SLEEVE

EA 10 $

65 16 IN × 16 IN HYGEN™ GENERAL MICROFIBER CLOTH CS 240 $

66 16 IN × 16 IN HYGEN™ MICROFIBER BATHROOM CLOTH CS 240 $

67 16 IN × 16 IN HYGEN™ GLASS/MIRROR MICROFIBER CLOTH CS 240 $

68 34-GAL JANITORIAL CLEANING CART VINYL BAG EA 15 $

69 SWIFFER DUSTERS. CS 200 $

70 TOILET BOWL SCRUBBERS EA 20 $

71 SINGLE HAMPER CAPACITY 42 GALLONS 22” W X 51” L X 38” H

WITH MESH BAG WITH LID COVER

EA 25 $

5.2 Technical Requirements:

The contractor shall provide a Customer Services representative assigned to the account to assist in providing information on product description, product ordering and coordinating delivery arrangements.

The Contractor shall ensure expiration dates of a least 1 year beyond the time of shipping on all chemical supplies.

The Contractor shall not make any substitutions without first receiving approval from ordering official.

The Contractor shall be responsible to provide confirmation number and expected delivery date at the time of order.

The Contractor shall provide the ability to return incorrect items within 2 weeks of being notified of the error and credited for those items or a replacement within 30 days of items being returned.

The Contractor shall properly address the packages noting attention to the specific ordering department labeled on the package and/or packing list.

The Contractor shall provide Santa Fe Service Unit a comprehensive electronic report of product usage to include date of purchase, cost, delivery location, date/time of delivery and an itemized description of the supplies purchased including the quantity and price of all items that are easily understandable and formatted.

The Contractor shall provide a past performance contact information sheet.

5.3 Performance Evaluation

5.3.1 Janitorial/Cleaning Supplies will be compatible to the supply listing provided.

5.3.2 Customer Support to provide guidance in case of any technical or shipping issued with the Janitorial/Cleaning Supplies provided.

5.3.3 Janitorial/Cleaning Supplies ordered through company will be shipped and received within 5 business days.

5.3.4 Expiration date of supplies will be > 6 months from date of supplies received.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 6 - QUALITY ASSURANCE SURVEILLANCE PLAN:

“For Information Purposes Only. This Quality Assurance Surveillance Plan is not part of the purchase order or will not be made part of any resulting contract.”

SECTION 7 - PACKAGING AND MARKING

7.1 PACKAGING

All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier including which is necessary to prevent deterioration and damages due to the hazards of shipping, handling, and storing.

7.2 MARKING

Each package/container delivered to the address shown in Section 10 entitled "Contracting Officers' Representative Appointment and Authority" and shall be clearly marked as follows:

• Name of Contractor

• Contract Number

• Description of Items Contained Therein

• Consignee's Name and Address

7.3 DELIVERY

All deliverables delivered to the following address:

Santa Fe Indian Health Center (SFIHC) Attn: Housekeeping Department 1700 Cerrillos Road Santa Fe, New Mexico 87505

(505) 946-9209

Deliveries are received within the General Services Department Monday through Friday, between the hours of 8:00 am and 4:30 pm (Excluding Federal Holidays).

SECTION 8 - INSPECTION AND ACCEPTANCE

8.1 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause No. Title Date

52.246-2 Inspection of Supplies– Fixed Priced (Aug 1996)

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 9 - DELIVERY

9.1 PERIOD OF DELIVERY: The period of delivery is a Base Period of 12 months + four 12-month Option Periods, unless extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9 - Option to Extend the Term of the Contract (Oct 2014); upon written notification by the Contracting Officer within 30 days of contract expiration.

9.1.1 Deliveries under this contract shall commence NLT 10 days after all clearances occur.

Base: TBD, 2026 to TBD, 2027 Option Year 1: TBD, 2027 to TBD, 2028 Option Year 2: TBD, 2028 to TBD, 2029 Option Year 3: TBD, 2029 to TBD, 2030 Option Year 4: TBD, 2030 to TBD, 2031

9.1.2 Performance must be for the period of TBD, 2026 to TBD, 2027 unless the period changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

9.1.3 Total contract award must not exceed five years. Based option year renewals on satisfactory services provided availability of funds for the appropriate fiscal year, and existing requirements.

9.2 GOVERNMENT HOLIDAYS: (https://www.federalpay.org/holidays)*

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

http://www.opm.gov/fedhol

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government. Only contracting officers have the authority to make purchases or award contracts. Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to enter into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

The following individuals will be the Government’s points of contacts during the performance of this Contract.

10.2 CONTRACTING OFFICER

10.2.1 The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

Patricia Trujillo, Contract Officer (CO) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

10.3 CONTRACT ADMINISTRATOR

10.3.1 All Contract administration performed by:

Patricia Trujillo, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

Sent all communications pertaining to contractual and/or administrative matters to the address above and to the Contract Specialist administering this Contract.

10.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR) & ALTERNATE

10.4.1 Travis Snyder, travis.snyder@ihs.gov, (505) 946-9209, is hereby designated as COR for this service. The COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

10.4.2 Celeste Denipah, celeste.denipah@ihs.gov, (505) 946-9329, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

10.4.3 The COR and Alternate’s responsibilities will include ensuring contractor accountability. Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending to the CO changes in requirements. Interpreting the SOW. Performing technical evaluations as required.

Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

10.5 INVOICE SUBMISSION

mailto:patricia.trujillo@ihs.gov mailto:patricia.trujillo@ihs.gov mailto:travis.snyder@ihs.gov mailto:celeste.denipah@ihs.gov

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

10.5.1 The Contractor shall submit invoices per order. Advance payments will not be issued by Finance unless stated herein. Electronically send a complete invoice with all required documentation to https://IPP.gov

* Please do not sent to the CS or Finance Office any other invoice related documents such as deliverables, reports or balance statements). Failure to submit required documents directly to the offices listed above will delay prompt payment of your invoice.

10.5.2 Invoices shall be submitted in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc. All information set forth in FAR 32.905(b), Content of Invoices, must be included in all invoices for it to constitute a proper invoice.

10.5.3 Additionally, the Contractor is required to include its Unique Entity Identifier (UEI) which replaces the Data Universal Numbering System (DUNS) number on each invoice. For additional information about UEI (https://www.sam.gov).

10.5.4 Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

10.5.5 10.5.5 Request for Taxpayer Identification Number and Certification

A form W-9 shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

10.5.6 All information set forth in FAR 32.905(b), Content of Invoices, must be included in all invoices for it to constitute a proper invoice.

FAR 32.905(b), Content of Invoices:

(b) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

https://www.sam.gov/

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim payment request under a cost-reimbursement contract for services constitutes a proper invoice for purposes of this subsection if it includes all of the information required by the contract.

(3) If the invoice does not comply with these requirements, the designated billing office must return it within

7 days after receipt (3 days on contracts for meat, meat food products, or fish; 5 days on contracts for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. If such notice is not timely, then the designated billing office must adjust the due date for the purpose of determining an interest penalty, if any.

(4) Per the Accounts Payable office, failure to submit invoices to the IPP Website can result in delayed payment of your invoice.

10.5.7 In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."

10.5.8 Additionally, in accordance with OMB Memorandum, M-12-16, fill prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMS Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation.

In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

10.5.9 In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration.

10.6.10 HHSAR 352.232-71 - ELECTRONIC SUBMISSION OF INVOICE PAYMENT REQUESTS (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 11 - SPECIAL CONTRACT REQUIREMENTS

11.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

11.1.1 During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

11.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 12 - FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

12.1 CLAUSES INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website address: FAR - https://www.acquisition.gov/far/index.html.

FAR Clause Title Date

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-5 Covenant against Contingent Fees MAY 2014

52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020

52.203-7 Anti-Kickback Procedures JUN 2020

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity MAY 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014

52.204-13 System for Award Management – Maintenance OCT 2018

52.212‐4 Contract Terms and Conditions – Commercial Items NOV 2023

52.216-4 Economic Price Adjustment – Labor and Material JAN 2017

52.219-6 Notice of Total Small Business Set-Aside NOV 2020

52.219-8 Utilization of Small Business Concerns JAN 2025

52.222-50 Combating Trafficking in Persons OCT 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.229-3 Federal, State, and Local Taxes FEB 2013

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer – System for ward Management OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.233‐1 Disputes MAY 2014

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-3 Continuity of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.249-8 Default (Fixed-Price Supply and Service) APR 1984

52.253-1 Computer Generated Forms JAN 1991

12.2 FAR CLASS DEVIATION 2025-09 AMENDMENT 1: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Following Clauses in Full Text:

12.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

12.4 FAR 52.217-9 OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

https://www.acquisition.gov/far/index.html

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 13 - DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3)

CLAUSES

13.1 This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

13.2 The applicable provisions/clauses are as follows:

HHSAR

Clause No.

Title Date

352.208-70 Printing and Duplication DEC 2015

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations DEC 2015

352.226-1 Indian Preference DEC 2015

352.226-2 Indian Preference Program DEC 2015

352.227-70 Publications and Publicity DEC 2015

352.233-71 Litigation and Claims DEC 2015

352.237-74 Non-Discrimination in Service Delivery DEC 2015

Following Clauses in Full Text:

13.3 HHSAR 301-602-3 - RATIFICATION OF UNAUTHORIZED COMMITMENTS

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer. See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action.

Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

13.4 HHSAR 352.203-70 ANTI LOBBYING (DEC 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution , or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself ; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations , regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

13.5 HHSAR 352.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY {DEC 2015)

It is the policy of the Department of Health and Human Services that no person otherwise eligible will be excluded from participation in, denied the benefits of, or subjected to discrimination in the administration of HHS programs and services based on non-merit factors such as race, color, national origin, religion, sex, gender identity, sexual orientation, or disability (physical or mental). By acceptance of this contract, the contractor agrees to comply with this policy in

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

supporting the program and in performing the services called for under this contract. The contractor shall include this clause in all sub-contracts awarded under this contract for supporting or performing the specified program and services.

Accordingly, the contractor shall ensure that each of its employees, and any sub-contractor staff, is made aware of, understands, and complies with this policy.

13.6 352.237-75 - KEY PERSONNEL (DEC 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

SECTION 14 - LIST OF ATTACHMENTS

IDENTIFIER DESCRIPTION # OF PAGES

Attachment #1 Past Performance Survey 4

Attachment #2 Business Associate Agreement 7

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 15 - REPRESENTATIONS. CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

15.1 PROVISIONS INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions referenced, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The full text of a clause accessed electronically at this website address: FAR - https://www.acquisition.gov/far/index.html.

FAR Provisions Title Date

52.204-6 Unique Entity Identifier Oct 2016

52.204-7 System for Award Management Nov 2024

52.212-1 Instructions to Offerors-Commercial Items SEP 2023

15.2 OFFEROR STATEMENTS

Solicitation Number:

Organization Name:

UEI Number:

15.4 52.209-11 - REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION

UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and decided that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

SOLICITATION #: 75H70726Q00028 JANITORIAL SUPPLIES

SECTION 16 - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

16.1 GENERAL INSTRUCTIONS: Your attention is directed to the requirements for technical and price quotes to be submitted in accordance with the following instructions establishing the acceptable minimum requirements for the format and content of quotes under-

IAW FAR 52.212‐2 – Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

16.2 OFFER MUST INCLUDE:

Volume I – Technical Approach Volume II – Past Performance Volume III – Quote – please include lead time for delivery. Pricing should be good for 90 days.

16.3 BY SUBMITTING A QUOTE IN RESPONSE TO THIS SOLICITATION:

16.3.1 Your quote shall become a part of the official contract file.

16.3.2 The Government will evaluate your quote in accordance with the evaluation criteria set forth.

16.3.3 This solicitation does not commit the Government to pay any of the costs associated with the preparation and submission of your quote. In addition, the Contracting Officer is the only individual authorized legally commit the Government to the expenditure of public funds in connection with this requirement.

16.3.4 Any resultant contract shall include all applicable clauses to the type of contract awarded. Obtain copies of clauses by contacting the Contracting Officer. Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of execution of the proposed contract, will be included.

16.4 OTHER IMPORTANT INFORMATION AND INSTRUCTIONS:

16.4.1 Offerors must be registered under SAM (System for Award Management - www.sam.gov) in order to be considered for award. Provide your twelve-digit UEI Number (data universal numbering system), which uniquely identifies your individual business in SAMs. Also, if applicable, provide your GSA contract number on your price quote.

16.4.2 Refer to Section 17 "Evaluation Factors for Award" for evaluation information.

16.4.3 An award made on a best value basis; both price and other factors considered. An award will be made only in the event that the Offeror’s quote is found to be technically acceptable, based upon the evaluation criteria, and the Offeror is determined responsive and responsible in accordance with the terms and conditions of this solicitation.

16.4.4 The Indian Health Service (IHS), Santa Fe Indian Health Center (SFIHC) will evaluate quotes on basis of information furnished by the Offeror. The IHS, SFIHC is not responsible for locating or obtaining any information not identified in the quote.

16.4.5 The quote must be signed by an official authorized to bind your organization and submitted no later than 01/09/2026, at 12:30 pm MST via email to Patricia Trujillo, patricia.trujillo@ihs.gov.

16.3.5.1 Send questions regarding this RFQ (using the below table format only) to patricia.trujillo@ihs.gov prior to closing of solicitation.

* Telephone calls not accepted.

Solicitation Page # Section # Section Title Question

16.1 TECHNICAL APPROACH INSTRUCTIONS (VOLUME I)

16.1.1 The…