Questions_and_Answers_SEZ80013R0002_July_2013_v4_FINAL.pdf

August 6, 2013

Questions and Answers (Q&As)

SEZ800-13-R-0002– Shipping Contract

U.S. Embassy Prague – July 24, 2013

1/ Q: Section 1; 4. Pricing, (d) Freight handling, (d. 1) Customs Clearance, (2) UAB, General Cargo

The estimated number of shipments per each of the option year is stated to be 520. I would like to confirm if this number of shipments per year is correct.

A: The number has been corrected in amendment A002 from 520 to 20 estimated shipments for both line items.

2/ Q: Section 1; Pricing

In which situations is the cost of fumigating or heat treatment of the empty wooden containers – section ( e) – possible to charge for?

According to page 45 – packing specification – the container should be heated while a rate for the fumigating is still required in the pricing part. Can you kindly clarify.

A: Please specify the fumigating cost separately for cases where the lift van is not automatically heated as shown in Section 1, Attachment 2, Paragraph 1 (a).

3/ Q: Section 1; Pricing

Can you confirm that the rate per unit shall be mentioned without VAT and the total cost est. amount on the same line shall include VAT?

A: Yes, that is correct. Section 1, Paragraph 4, states the rate per unit is to be filled in without VAT, the total estimated amount with 21% VAT.

4/ Q: Are the airport handling charges to be included when calculating the packing/unpacking services for the UAB, General Cargo by air or is this cost to be charged separately?

A: No, separate cost for airport handling should not be priced and/or charged as this is not a requirement of the solicitation. The US Embassy receives an invoice for the airport handling services directly from the airport.

5/ Q: For all the General Cargo shipments, will any unpacking of these shipments be required?

A: No, the solicitation does not require the contractor to unpack General Cargo shipments.

August 6, 2013

6/ Q: Can the shipments to Antwerp be handled by our subcontractor?

A: Yes, the solicitation does not prohibit the contractor from subcontracting delivery to Antwerp.

7/ Q: Can a shipment in one van to Antwerp contain more shipments and shipments from other clients?

A: Yes, the solicitation does not prohibit the contractor from consolidating shipments to Antwerp.

8/ Q: Is there any timeframe and/or deadline for the Antwerp shipment be completed, i.e. in days or weeks?

A. The shipments are to be completed as specified in Section 1, Attachment 1, Paragraph 6.

9/ Q: SF 1449, item 23 and item 24 – what exactly is to be filled in?

A: Please fill in the total amount for the base year in item 23. without VAT.

In Item 24 please fill in the total for the base year with 21% VAT.

10/ Q: Section 1, Block 223 – what does this section mean? We have not found it in the text.

A: The solicitation does not have ‘Block 223’.