Services_for_the_Provision_of_Equitable_Diversion_Access_Initiative_and_Efficient_Justice_Pathways_for_Youth.pdf

COUNTY OF ORANGE

PROBATION

REQUEST FOR PROPOSAL (RFP) (RFP)

FOR

SERVICES FOR THE PROVISION OF EQUITABLE DIVERSION

ACCESS INITIATIVE AND EFFICIENT JUSTICE PATHWAYS FOR

YOUTH

RFP NO. 057-2868801-AD

County of Orange RFP

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County of Orange

Probation

Procurement Services

1055 N. Main St. 5th Floor, Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date June 6, 2025

Pre-Proposal Meeting (Non-

Mandatory)

July 1, 2025, 10:00am

A non-mandatory Pre-Proposal Meeting will be held on July 1, 2025, at 10:00 a.m. via

Microsoft Teams. Please e-mail Albert Diaz at

Albert.Diaz@prob.ocgov.com to reserve a space, by 3:00 p.m. June 27th, 2025.

Question Submission Deadline July 15, 2025, 3:00pm

Proposal Submission Deadline July 21, 2025, 3:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the RFP process will be issued to all Respondents via addenda on the County’s online bidding system https://procurement.opengov.com/portal/ocgov **

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Monday, July 21, 2025

3:00 pm mailto:Albert.Diaz@prob.ocgov.com https://procurement.opengov.com/portal/ocgov

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SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. SCOPE OF WORK

SECTION 3. WRITTEN PROPOSAL SCORING FORMAT

SECTION 4. PRICING PROPOSAL

SECTION 5. VENDOR RESPONSES

SECTION 6. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Model Contract

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SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County of Orange, Probation (hereinafter referred to as “County”), is soliciting proposals from qualified firms (hereinafter referred to as “Respondents”) for Equitable Diversion Access

Initiative and Efficient Justice Pathways Services for Youth. Respondents must meet the minimum qualifications and requirements as set forth within the RFP and be capable of providing services identified in the Scope of Work herein.

1.2 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Proposals are to be uploaded via the County's Online Bidding System at https://procurement.opengov.com/portal/ocgov.

Note: This is a fully electronic Request for Proposals (RFP). Respondents must submit their proposals online via County’s online bidding system. Only electronic proposals will be accepted. Facsimile and e-mail proposals will NOT be allowed. For assistance on uploading proposals via County’s online bidding system, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Proposal for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. If any person contemplating submitting a response to this

Request for Proposals is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Purchasing Agent (DPA) via the County’s online bidding system under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s online bidding system. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s online bidding system to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, proposers must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received on Tuesday, July 15, 2025, https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

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AD Page 4 of 35 before 3:00 pm as specified in the solicitation. Respondents are not to contact other County personnel with any questions or clarifications concerning this RFP.

The DPA will provide all official communication concerning this RFP. Any County response relevant to this RFP other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Proposals must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Proposal may be withdrawn after the submission date.

D. Each Respondent must submit their proposal electronically via the County’s eProcurement

Portal.

E. All pages must be numbered and identified sequentially by section. Proposals must be tabbed and indexed in accordance with the information requested in the Proposal Response

Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this RFP shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Proposals are not to be marked as confidential or proprietary. The County may refuse to consider any Proposal so marked. All Proposals and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 6250 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Proposals shall become the property of the County. The County reserves the right to make use of any information or ideas in the Proposals submitted.

Respondents should not request that certain information be treated as exempt, and statements in the Proposals should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Proposal that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and

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AD Page 5 of 35 relatives, sub-contractors, and third parties associated with accomplishing work and services in Proposal. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this RFP. Any Respondent who is found to have an actual conflict of interest may have its Proposal rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a Proposal, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this RFP and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its Proposal in strict accordance with all requirements of this RFP and compliance must be stated in the Proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Proposal Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. County reserves the right to request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

Any Proposal may be rejected if it is conditional, incomplete or deviates from specifications in this RFP. The County reserves the right to waive, at its discretion, any procedural irregularity, immaterial defects or other improprieties which the County deems reasonably correctable or otherwise not warranting rejection of the Proposal. Any waiver will not excuse a proponent from full compliance.

K. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, Probation - Services for the Provision of Equitable Diversion Access Initiative and Efficient Justice Pathways for Youth, 057-2868801-

AD Page 6 of 35 expenses incurred by the Respondent in: a) preparing its Proposal in response to this RFP;

b) submitting that Proposal to the County; c) negotiating with the County any matter related to the Respondent’s Proposal; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

L. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFP. Failure to comply with the technical features and acknowledgment of receipt of addenda are common causes for holding a

Proposal nonresponsive.

M. Where two or more Respondents desire to submit a single Proposal in response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture.

The County intends to contract with a single firm that may subcontract with multiple firms

(team) but not with multiple firms doing business as a joint venture.

N. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

O. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your proposal/bid submission response.

P. The County requires a valid UEI number prior to Contract Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a

UEI number, please indicate so in your proposal submission response.

Q. County reserves the right to: a) negotiate the final Contract with any Respondent(s); b) withdraw this RFP in whole or part at any time without prior notice (the County makes no representations that any Contract will be awarded to any Respondent responding to this

RFP); c) award its total requirements to one Respondent or to apportion those requirements among two or more Respondents; d) reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this RFP; and/or e) request Best and

Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

Therefore, Proposals submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any

Respondent.

http://www.dnb.com/ http://www.usfcr.com/

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1.3 PROTEST PROCEDURES:

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor.

B. The signature of the protestor or the protestor’s representative.

C. The solicitation or contract number.

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

F. Protest of Bid/Proposal Specifications: All protests related to proposal specifications must be submitted to the Deputy Purchasing Agent, Albert Diaz,no later than five (5) business days prior to the RFP Closing Date for proposals. Protests received after the five

(5) business-day deadline will not be considered by the County.

In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a proposal prior to the close of the solicitation in accordance with the proposal submittal procedures provided in this RFP.

G. Protest of Award of Contract: In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of intent award is provided by the DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

H. Protest Process

1. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA renders a decision on the protest.

2. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

3. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protestor’s right to the protest procedures outlined herein.

4. If the protestor disagrees with the decision of the, DPA the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

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I. Appeal Process

1. If the protestor wishes to appeal the decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ocgov.com

2. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

3. The decision of the County Procurement Officer will be final and there shall be no right to any administrative appeals of this decision

1.4 EVALUATION PROCESS AND CRITERIA

Proposals deemed to meet all minimum RFP requirements will be scored based on the established criteria and will be assigned points that measure the responsiveness to each identified criterion.

The total number of points earned will be tallied for each Proposal, based upon the Respondent(s) submitted written materials.

Proposals shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the Proposal, including information about the Respondent, Contractors and sub-contractors. The County reserves the right to seek publicly available information about the Respondents.

The scoring is based on evaluation of the Proposal as measured against the Scoring Criteria.

Proposals will be evaluated from the most advantageous to the least advantageous to the County.

*Please note: These minimum qualifications must be verified for the Proposal to be deemed responsive. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFP.

mailto:CPOAppeals@ocgov.com

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Minimum Qualifications/Requirements: Respondent’s Proposal shall meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process:

Proposer must meet the following minimum requirements listed below:

A. Have a minimum of Three consecutive years of demonstrated experience delivering diversion services program to law enforcement agencies.

B. Have a minimum of Three years’ experience working with justice involve populations.

C. Have a local office in Orange County to facilitate access to the diversion program through

Orange County.

D. Capability to begin program implementation within 60 days of contract award.

E. Have experience in managing programs funded by government agencies.

F. Proposer must submit at least one (1) letter of support from law enforcement agency.

1.5 SELECTION/AWARD PROCESS

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to DPA. Final award determination shall be subject to reference checks and past performance and may be subject to approval(s) by the County Board of

Supervisors. In addition, County reserves the right to verify and validate any information prior to the Contract Award and during the entire term of the Contract.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments, and to reflect Respondent’s Proposal and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its Proposal may result in its elimination from further consideration.

Negotiations may or may not be conducted with the finalist(s); therefore, the Proposal submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its proposal may result in elimination from further consideration.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

Exceptions to the terms and conditions of the proposed Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in the Section below titled: "PROPOSAL RESPONSE REQUIREMENTS" subsection titled: “Statement of Compliance”.

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1.6 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.7 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

1.8 COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED

VETERAN BUSINESS ENTERPRISE (DVBE) PREFERENCE POLICIES:

A. OCLSB: Effective January 1, 2020, the Orange County Board of Supervisors adopted the

OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet

(1) and (2) below:

1. Local Business requirements:

a. Maintains their principal center of operations (i.e. headquarters) within Orange

County, and;

b. Has:

i. a business address located in the County of Orange that is not a post office box, or

ii. a valid business license or certificate of occupancy issued by the County of

Orange or by an Orange County city, or other documentation acceptable to the

County of Orange.

2. Small Business Requirements:

a. Must be certified as a Small Business by the State of California Department of

General Services (DGS); and, Probation - Services for the Provision of Equitable Diversion Access Initiative and Efficient Justice Pathways for Youth, 057-2868801-

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b. DGS Small Business requirements must be valid at the time of bid/proposal submittal.

B. DVBE: Effective January 1, 2021, County of Orange Board of Supervisors adopted the

DVBE Preference policy. The DVBE Preference policy supports local business opportunity, economy and the development of the County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet (1) and (2) below:

1. Must be certified as a DVBE by the State of California Department of General

Services (DGS); and,

2. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in

EXHIBIT Titled - COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CERTIFICATION

REQUIREMENTS.

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SECTION 2. SCOPE OF WORK

2.1 SCOPE OF WORK:

RFP SCOPE OF WORK

Orange County Probation- Equitable Diversion Access Initiative and Efficient Justice

Pathways for Youth

INTRODUCTION/BACKGROUND

The Orange County Probation Department (Probation) oversees the operations of county juvenile facilities and, through diversion or community supervision if ordered by the juvenile court, youth who are pending or have been adjudicated of a 602 WIC offense. Youth in Orange County who commit minor offenses and do not require detention are often referred to intervention also known as diversion. Diversion is an approach to re-direct through education and support with the goal of improving behavior and reducing the number of youths who enter into the juvenile justice system.

It is an effective, evidence-based practice which reduces delinquent behavior. Probation receives cases from local Law Enforcement Agencies (LEAs) and is responsible to assess each case and if appropriate, refer youth to diversion programs. Probation has received 2,922 out of custody petitions for youth that could potentially be eligible for diversion services from May 2023 to April

2024. This is a 3.5% increase from the prior year.

The Contractor agrees to support Probation’s efforts in reducing juvenile justice system involvement among youth. The Parties’ combined goal is to refer eligible youth to immediate supportive services that address the delinquent behavior and promote accountability and support positive youth development. This approach aligns with evidence-based practices that suggest early intervention can prevent deeper system involvement and the escalation of criminal behavior.

OBJECTIVE

The Orange County Probation Department applied and was awarded funding from the Board of

State & Community Corrections (BSCC) Proposition 47 Grant (Cohort 4) also known as Safe

Neighborhoods and Schools Act Grant Program (Prop 47 Grant). The grant funding will be used

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AD Page 13 of 35 to support local community-based organizations (CBO’s) in the implementation of effective diversion services for Orange County youth who have committed minor offenses and do not require detention or formal community supervision. Diversion services will be expanded within the county to allow LEAs to directly refer youth to contracted organizations. The Contractor shall conduct a case assessment to identify the most effective approach in line with best practices including the services detailed below.

POPULATION

Contracted providers will provide services to referred youth, which will include, but is not limited to, youth ages 12 to 17 years and 11 months old in Orange County, who are referred by LEAs

(including Probation) or school police agencies after being arrested for a 602 offense and have an identified mental health or a substance abuse disorder history.

SCOPE OF SERVICES

All referring agencies shall obtain formal written consent from the youth and parent that they will participate in a pre-enrollment screening and an evidence-based assessment process to determine the diversion programming that would effectively address the risk and needs of the youth. Contractor shall employ validated risk assessment tools to identify the youth’s needs and include mental health, substance abuse, and trauma metrics. Contractor shall use a standardized screening and assessment tools to inform every case plan and ensure responsivity to the youth’s needs, as well as address the underlying causes of the delinquent behavior. Participation in available diversion services will be measured according to the Contractor’s efforts and the youths’ and their families’ willingness to participate in programming.

Contractor shall develop an individualized case plan based on the results of the screening and assessment process, and work with the youth and family to identify and achieve the goals in the case plan for a target range of 30 to 90 days but must not exceed a period of six (6) months. Contractor shall use the shortest time frame that addresses the concerning behavior and centers on accountability and support, reducing the likelihood of future system involvement. The case plan will seek to identify specific achievable goals and actions. The case plan shall also include the identification of and referral to address any needs for ongoing support after program completion. The case plan must also address individual responsibility and accountability to victims and the community through a trauma informed lens. The case plan goals and actions will address the needs of the youth and the victims to ensure any harm is resolved and assist in preventing further harm to the community.

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Contractor shall support all program participants with formal case management and navigation to facilitate individual service matching and effective engagement strategies to improve participant outcomes. The Contractor will continue to support the youth in addition to making a service referral to ensure any concerns or issues are addressed and continue to align with the overall individual case plan.

[Contract will detail service offerings as agreed to by the Contractor and County.] Examples of anticipated service offerings include but are not limited to the following:

Service Navigation

Case Management - Coordination and referral to needed external services emphasizing expanded participant engagement strategies and individual service matching.

Family Centered Process - Family-centered approach in which the needs of the family are also considered to create linkages and referrals for family to access services within the community.

Counseling/Skill-Building

Individual- Based Treatment – Individual needs-based treatment including individual and group counseling, cognitive behavioral therapy, crisis intervention incorporating trauma informed care and adolescent brain development, anger management, behavioral health and substance use counseling.

Family-Based Treatment - Family-based treatment including parenting and family focused counseling.

Mentoring - Mentoring programs pairing the participant and a culturally appropriate caring adult, who may serve as a positive role model for the participant, providing a caring and supportive relationship.

Skill-Building Programs - Skill-building programs include positive youth development, healthy relationships, job readiness, employment training, truancy interventions, educational services, and life skills training.

Restorative Justice

Mediation - Victim-Participant mediation between the victim and participant guided by a trained staff member allowing the victim to see the person who caused the harm and the participant to see

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AD Page 15 of 35 and hear from the victim. Mediation can allow for a facilitated dialogue about how the participant can help repair the harm done, including through an apology, restitution, or community service.

Family Group Conferences - Family group conferences including a wider group of participants in addition to the victim and participant; Family, friends, and other important people in the matter allow for all participants to share how they were impacted by the crime and how to make amends.

Reintegration – By giving participants strong linkages to continued care after program completion, it can reduce the likelihood of recidivism.

SERVICE AREA, COMMUNITY AND STAKEHOLDER ENGAGEMENT

Provider(s) will serve youth across the entire county, as needed. Due to the size and scope of

Orange County, it is important for proposer(s) to assess the diverse needs of the communities to be served to ensure diversion programming fits the demographic of the target population, is trauma informed, and culturally competent. Proposers shall develop a comprehensive plan to engage the community and stakeholders to understand the needs of each region, and to educate and bring awareness of these supportive services to facilitate collaboration and cooperation. It is also anticipated the Proposers(s) will sub-contract with other embedded organizations in different regions that youth and families are already connected with and/or have trusted relationships. All subcontracts are subject to the provisions above regarding County approval and background checks. Proposer(s) and subcontractor shall ensure that staff working with this population are from diverse backgrounds with experience working with diverse communities in cultural, language, sexual orientation, and race that is reflective and represents the youth and their families. Proposers(s) are also encouraged to seek out individuals with lived experience to participate in the development of service delivery design and providing direct services.

The Proposers(s) should anticipate an annual range of 1,500 to 2,000 referrals. Proposer(s) will assume full responsibility for assessing each case, providing appropriate service intervention for youth, and tracking data related to program completion. Types of services/programming that must be readily available to youth/families include: Youth and the Law class, individual and group counseling, cognitive behavioral therapy, trauma informed care and crisis intervention, substance abuse awareness/treatment, anger management, family counseling, academic assistance/tutorial services, youth mentoring, life-skills development/skill building, job readiness/employment training, and restorative justice principles.

The Proposers(s) should aim to improve outcomes for victims by offering services steeped in restorative justice principles. This will provide opportunities for victim collaboration and addressing the repair of any harm done as part of the development of each participant’s case plan. For example, victims of theft, vandalism, or assault may experience harm that needs to be addressed as part of the programming. This may be addressed through restitution to the victim.

Finalized contract will detail service offerings as agreed to by the Contractor and County.]

Contractor shall measure participant progress and various outcomes. Contractor shall communicate program completion for each participant to the respective LEA agency, as appropriate. Youth not meeting eligibility requirements of the program, youth declining program

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AD Page 16 of 35 participation, or participants who do not substantially complete the program (individualized case plan) will be referred back to the respective referring LEA agency for consideration of referral to

Probation.

REFERRALS

Youth referrals will include, but is not limited to, cases that LEAs refer that meet WIC 654 (a) criteria and that the LEA deems as an appropriate case for the contracted diversion program. Contractor shall anticipate an annual range of referrals to be 1,500 to 2,000.

LOCATION OF SERVICES

[Service locations will be specified in the resulting contract. Services will be administered based off identified areas in Orange County that are lacking in Diversion services for their communities.]

OUTCOMES REPORTING REQUIREMENTS

Data will include at minimum:

• Name and other identifiers

• Date of Birth (DOB)

• Demographics (gender, ethnicity, city of residence, education, employment, etc)

• Date referred by LEA

• Date of enrollment into program

Pre-screening assessment will include at minimum:

• Date of pre-screening

• Pre-screening outcome

• Recommended action/intervention

• Expected completion date

Program attendance date will include at minimum:

• Time spent in the recommended program

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• Outcome of the recommended program

Youth exit from the program; data will include at minimum:

• Date exited the program or when sanction is complete

• Date of notification to LEA of program exit and exit type (successful or unsuccessful)

Data collection points:

• Date of exit

• Type of exit (completed, satisfactory, withdraw, or no satisfactory/incomplete)

• Follow up with diversion participant 6 months after program completion for any new justice system involvement

Repeat offense/violation monitoring, escalation and reporting:

• Youth that decline to accept diversion, does not complete the program or has a repeated offense or violation reported to service provider during the program will be reported to the referring LEA.

SECTION 3. WRITTEN PROPOSAL SCORING FORMAT

3.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Knowledge and Experience Points Based 150 (25% of Total)

2. Staffing Points Based 125 (20.8% of Total)

3. Service Delivery Points Based 200 (33.3% of Total)

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4. Service Cost

Cost will be calculated using the Ratio Method.

In this method the proposal with the lowest cost receives the maximum points allowed for this criterion. All other proposals receive a percentage of the points available based on their cost relationship to the lowest proposal.

This is determined by applying the following formula: lowest cost/next lowest proposal x maximum points available = awarded points.

Points Based 100 (16.7% of Total)

5. Compliance with the County Model

Contract

The proposal fully complies with the County

Model contract.

*Note: Respondents submitting exceptions to the County Model Contract of this RFP, may receive a score of “0” for this criterion.

Points Based 25 (4.2% of Total)

3.2 PHASE 2

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Presentation/Interview Scoring Format: 400 points maximum:

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-scored Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with

County and the decision of the DPA is final.

Respondents shall be ready to attend interview within fifteen (15) calendar days of notification.

Any inquiry to determine the responsibility of a

Respondent to this RFP may be conducted.

Respondent agrees that the submission of a

Proposal is permission by Respondent for

County to verify all information contained therein. If County believes it necessary, additional information may be requested from

Respondent. The County may also send written questions and ask for written responses within five (5) business days. Failure to comply with any such request may disqualify a Respondent from further consideration. Respondents must be prepared to discuss all aspects of their proposal in detail, including technical questions.

Respondents will not be allowed to alter or amend their Proposal through the use of the presentation process.

NOTE: If interview/presentations are not conducted, the Written Proposal shall account for 600 total points of the scoring.

Points Based 400 (100% of Total)

SECTION 4. PRICING PROPOSAL

Pricing: County will pay the following fees in accordance with the provisions of this

Contract. Payment shall be as follows:

Line Item Description Unit of Measure Unit Cost

Program Cost (Years 1-3)

1 Salaries Annual Cost

2 Benefits Annual Cost

3 Services and Supplies Annual Cost

4 Indirect Cost Annual Cost

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SECTION 5. VENDOR RESPONSES

Proposals must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Proposals are limited to 45 single sided pages. Response to Part 1 and

Part 2 will not count against the 45-page limit. All items listed in Part 3 will count against the page limit, no exceptions.

Note: Proposals that exceed the page limit noted above may be disqualified from further consideration.

Proposals must be electronically organized into three (3) sections and must be indexed in the order outlined below. List questions and your responses and/or attachments as numbered and listed within each section.

5.1 COMPLIANCE STATEMENTS (PART 1)

Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

5.1.1 Validity of Proposal *

The County requires that all Proposals be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Respondent shall state the length of time for which the submitted Proposal shall remain valid below:

Please state 365 calendar Days if your proposal will be valid for that period of time. If your proposal will be valid for a different period of time please list the appropriate number of calendar days.

Maximum response length: 100 characters

*Response required

5.1.2 Certification of Understanding *

The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any Contract resulting from this solicitation unless:

A. Such understanding or representations are expressly stated in the Contract; and

B. The Contract expressly provides that the County therefore assumes the responsibility.

Representations made but not expressly stated and for which liability is not expressly assumed by the County in the Contract shall be deemed only for the information of the Respondent.

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Respondent certifies that such understanding has been considered in this response.

☐ Please confirm

*Response required

5.1.3 Minimum Qualifications/Requirements Statement*

Respondent shall certify that it meets all minimum qualifications and requirements set forth herein.

☐ Please confirm

*Response required

5.1.4 Certificate of Insurance *

The Respondent shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

☐ Please confirm

*Response required

5.1.5 W-9 Requirements *

The Respondent shall certify its willingness and ability to provide W-9 Requirements as indicated in this RFP (will obtain at the time of award).

☐ Please confirm

*Response required

5.1.6 Department of the Treasury, Internal Revenue Service Form W-9 Requirements

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide Accounting and Personnel System (CAPS) as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

You may upload the appropriate form here or comply within the ten (10) days as described above.

5.1.7 Conflict of Interest *

Respondent must certify and select option 1 or 2 below:

A. Respondent certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

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A. Disclose any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.

B. Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.

2. Respondent certifies that no relationships exist/existed as outlined in item 1 above.

☐ Respondent certifies current/past financial, business or other relationship(s) with the County exist/existed as follows.

☐ Respondent certifies that no relationships exist/existed as outlined in item 1 above.

*Response required

5.1.8 Statement of Compliance*

A statement of compliance with all parts of this RFP or a listing of exceptions and suggested changes must be submitted in response to this RFP.

• Yes: This response is in strict compliance with said RFP, including, but not limited to, the terms and conditions set forth in the Contract and its Attachments, and no exceptions thereto are proposed.

• No: If there are any proposed exceptions, Respondent shall answer "No" to this question and proceed to attach a list any and all exceptions in accordance with the instructions provided after "No" is selected.

☐ Yes

☐ No

*Response required

When equals "No"

5.1.9 Attachment for each proposed exception must include:*

A. The RFP page number and section of the provision Respondent is taking exception to;

B. The complete provision Respondent is taking exception to;

C. The Respondent’s suggested rewording;

D. Reason(s) for submitting the proposed exception; and

E. Any impact the proposed exception may have on cost, scheduling, or other areas.

*Response required

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5.1.10 Non-Collusion Affidavit*

Each Respondent must execute the Non-Collusion Declaration contained in the RFP and submit it with the Proposal.

The County of Orange may require that the Respondent, before awarding any subcontract, secure

Non-Collusion Declarations from proposed Subcontractors. The County of Orange does not conduct business with Respondents who engage in the act of Collusion.

• Non-Collusion_Affidavit.docx

*Response required

5.1.11 Non-Collusion Declaration - A*

Has your firm ever initiated discussions with competing consulting firms about the payment structure of an existing or potential future contract with the County of Orange? Respondent must select one (1). If Respondent selects Yes answer, Respondent must provide a brief explanation below. A “Yes” answer may preclude you from moving forward in the RFP

Process. Respondent must certify both questions below:

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.12 Reason for Collusion:*

*Response required

5.1.13 Non-Collusion Declaration - B*

If not, has your firm participated in any discussions with competing firms in an effort to influence the payment structure for existing or potential County contracts? Respondent must select one (1).

A “Yes” answer may preclude you from moving forward in the RFP Process.

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.14 Provide names of competing firms: *

*Response required

5.1.15 Litigation against County of Orange in the past seven (7) years*

Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a…