Sources Sought Synopsis - Overhead Doors Tester Serv C25-001RN.pdf

Sources Sought Synopsis for

Overhead Doors

Tinker Air Force Base, OK

Ref. # Serv C25-001RN

11 April 2025

NOTICE:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification and resources to provide us with Overhead Doors for use by United States Air Force (USAF) personnel. The level of security is unclassified only and documents involved are no higher than Controlled Unclassified Information (CUI).

Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. Below is a description of the Overhead Doors requirement and a Contractor Capability Survey, which allows you to provide your company’s capability. In addition, there are two attachments:

a) Performance Work Statement (PWS)

b) Appendix A

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements.

Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.). Additionally, please identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this market research. Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to Tori Wallace, who can be reached at 405-734-04537 and tori.wallace@us.af.mil.

Description of Overhead Doors

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements for the Overhead Doors on/for Tinker Air Force Base (AFB). The intent is for the Government to secure annual service contract for these services.

The following descriptions are from the attached Performance Work Statement (PWS) and Appendix A.

The Contractor shall be responsible for providing us with the following:

a) Qualified overhead door technicians are needed. Industrial experience is preferred.

b) The contract must cover the cost of a one-time slat repair for the specific door indicated.

c) All Preventive Maintenance will be scheduled and approved before workers arrive on site.

d) The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform one (1) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business mailto:tori.wallace@us.af.mil days after contract award. The Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.

e) The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

f) Requested Services: 76 CMXG request for an annual Preventive Maintenance contract for paint and chemical spray booth Overhead Doors. This request seeks an annual contract for preventive maintenance (PM) service for the 34 overhead doors listed in Appendix A, specifically those serving the paint and chemical spray booths. These doors require specialized maintenance due to their operating environment.

The PM service should include, but not be limited to:

Inspection:

• Door switches, sensors, seals, motors, and circuits

• Slats and other door components integral to normal operation

• Assessment for worn or damaged parts

Maintenance:

• Tightening of all loose nuts, bolts, and setscrews

• Balancing and aligning doors

• Lubrication of all friction points

All maintenance must adhere to OEM guidelines. Appendix A identifies the 34 doors requiring a boom lift for access. Service should be performed annually by a qualified overhead door technician with preferred industrial experience.

Slat Replacement: The objective of the slat replacement is to repair existing damage to the southwest overhead door of the Large Scuff Booth (OC19410). The scope of the repair is to replace 3ea 15’ gray Cookson slats at the top of the overhead door and haul away the removed slats. The Contractor shall perform the repair IAW the OEM specifications. The Contractor shall supply all materials and special equipment needed for the job (I.E. Articulating boom lift and reach forklift). Slat replacement will be completed within 10 days of contract commencement. The contractor will submit a service report to the GPOC upon completion of this work. This is a one-time repair.

CONTRACTOR CAPABILITY SURVEY

Overhead Doors Tinker AFB, OK

Ref # Serv C25-001RN

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

The North American Industry Classification System (NAICS) Code for this 811310. Based on this NAICS Code, please state whether your company is one or more of the following business types:

Small Business Yes No

Woman Owned Small Business Yes No

Small Disadvantaged Business Yes No

8(a) Certified Yes No

HUBZone Certified Yes No

Veteran Owned Small Business Yes No

Service Disabled Veteran Small Business Yes No

Please provide us with a statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Part II. Capability Survey Questions

Please answer the questions and provide the requested information below in a separate document.

A. General Capability Questions

1. Describe briefly the capabilities of your facility and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. What quality assurance processes and test qualification practices does your company employ? Please provide a description of your quality program (ISO 9001, AS9100, etc.)

4. Are there specific requirements in the documentation that we provide that would currently preclude your product from being a viable solution to our requirement?

5. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort.

a. Provide an outline of the proposed process, including inspections.

B. Repair Questions:

1. Describe your capabilities and experience in modifying existing systems/equipment (hardware and software) to solve maintenance and support problems in the depot environment.

2. Describe your capabilities and experience in developing/modifying repair or maintenance procedures. Include associated upgrade of technical orders and preparation of new technical orders.

3. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing manufacturing sources problems?

4. Describe your process for maintaining inventory records and reporting on hand/in work balances and repair status to your customer.

C. Commerciality Questions

1. Are there established catalog or market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

2. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

Please email you responses to tori.wallace@us.af.mil and OCALC.OBCA.OBRequirements@us.af.mil.

Subject: Serv C25-001RN Overhead Doors (Attn: T Wallace OC-ALC/OBCA) mailto:tori.wallace@us.af.mil mailto:OCALC.OBCA.OBRequirements@us.af.mil