Serv C23-017 Power Supply Failure-PWS Updated.pdf

PERFORMANCE WORK STATEMENT

FOR

REPAIR & REMEDIAL MAINTENANCE

OF

76 CMXG

SERV C23-017 POWER SUPPLY FAILURE

PREPARED BY:

OC-ALC/OBCA

16 March 2023

Section One

Description of Services

1.0 Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Repair and Remedial Maintenance (RM) for the Oklahoma City–Air Logistics Complex (OC-ALC) at the Contractor’s off-site facility. The equipment is listed in Appendix A.

1.1.1 The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Known Problems: Power supplies are for multiple test stands. Without the power supplies the test stands are down and affects mission support.

1.3 Requested Services: The Contractor shall provide Repair and Remedial Maintenance to include but not limited to the following:

Power supply failure. Needs aging parts replaced. 5 power supplies listed below:

o Model# P613M-02, Serial# C143381 o Model# P613M-02, Serial# C142989 o Model# P613M-02, Serial# C142891 o Model# BOP200-1D-26099, Serial# E153646 o Model# BOP200-1D-26099, Serial# E132210

Parts shipped off base for repair. Parts will already be boxed up into 3 crates.

1.4 Remedial Maintenance (RM): RM is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances.

CO will make final determination of work being within scope.

1.4.1 RM Procedures: The Labor Rate(s) for RM shall be fixed at the beginning of the contract for each year of performance. These Labor Rates are fully-burdened rates.

a) When the need for RM The Contractor shall submit the RM/Work request worksheet form (attachment/appendix A) with an estimated Not To Exceed (NTE) amount to the GPOC for coordination.

b) The COR will coordinate the Work Request (WR) worksheet with the Government Subject

Matter Expert (SME)/Program Office in order to validate the contractor’s hours and materials. After the SME reviews and confirms the estimate, the GPOC will submit it to the Contracting Officer (CO) for final approval. Upon CO approval, the GPOC will return the signed WR to the contractor and the Contractor will be notified the following:

The WR has been approved in the amount of their estimate; and, They must have CO approval prior to exceeding this amount.

c) If the CO doesn’t approve the WR the Contractor will be notified and will additionally be provided with the CO’s rationale for disapproval.

d) Once the Contractor has approval from the CO, the Contractor shall begin work. If the Contractor exceeds the NTE amount without CO authorization the Contractor does this at its own risk and the Government is not liable to pay for anything over the NTE amount.

e) Upon completion of work, the Contractor shall promptly submit to the CO a quote for the

RM work to include actual labor hours and material costs. The Government and Contractor will then negotiate a settlement for the RM work. The CO will then definitize the RM work to a Firm Fixed Price (FFP) amount.

f) Failure to agree on the FFP RM amount shall be a dispute with the meaning of the Disputes

Clause as found in the contract.

1.5 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days (this will change depending on the requirement) must be identified and provide sufficient documentation supporting the delay.

1.6 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the GPOC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the GPOC. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services (electronic signatures are acceptable) printed name and signature of on-site Government SME or GPOC (electronic signatures are acceptable) start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used (electronic signatures are acceptable) written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.7 Off-Site Repair: The Contractor shall not remove from the premises any system, sub-system or peripheral at any time in order to affect repair without the written consent of the Government.

1.7.1 The Contractor shall provide written documentation which supports a request to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

contract number part number, OC #, S/N, as applicable description of the part, OC #, S/N, as applicable corresponding estimate repair report number

1.7.2 When determined necessary by the GPOC to ship items to the Contractor’s off-site facility for repair, the Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the GPOC. The GPOC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see Attachment # _ Appendix A (Off-Base)].

1.8 Return of Equipment: Upon completion of the approved repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition.

The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.6, Service Report, of this PWS. The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.9 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.10 Shipping: The Contractor shall provide to the GPOC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68 Tinker AFB, OK 73145-3052

1.11 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.12 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.13 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.14 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00 am-3:30 pm. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor.

1.14.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.15 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

Experience working with P613M-02 and BOP200-1D-26099 power supplies.

Return shipping of power supplies to Tinker AFB will be handled by the Contractor.

1.16 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.17 Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.17.1 The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB.

Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.18 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

SECTION TWO

Reserved

SECTION THREE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP).

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Not Applicable

3.1.2. GFP - Repair/Maintenance Off-Base. The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract. The GFP is identified in Attachment # Appendix A.

3.1.2.1. GFP Shipment to Contractor’s Facility. In accordance with PWS Section One.

3.1.2.2. GFP Return Shipment to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.2. Government Furnished Services (GFS) are applicable during the performance of this contract. Not Applicable

3.3. Government Property Incidental to the Government Installation or Site.

Not Applicable

3.4. Intangible Government Property.

Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS).

Not Applicable