SERDP-ESTCP Small Business Subcontracting Plan Template.docx

SUBCONTRACTING PLAN

Company Name:

DUNS #:

Cage Code:

SAM ID #:

Tax ID#:

Address:

Date Prepared:

Solicitation #:

Contract #:

Period of Performance:

TYPE OF PLAN:

*The term Small Business Concerns covers Small Disadvantaged (including ANCs and Indian tribes), Veteran Owned, Service-Disabled Veteran Owned, Woman Owned, Economically Disadvantaged Woman Owned, and Historically Underutilized Business Zone Small Business.

1. Subcontracting Goals (FAR 52.219-9(d)(1), FAR 52.219-9(d)(2)(ii-vii)):

Total subcontracted dollars and subcontracting percentage goals as compared to SUBCONTRACTED DOLLARS ONLY for the complete period of performance

Small Business (SB)*

Small Disadvantage Business (SDB)

Women Owned Small Business (WOSB)

Veteran Owned Small Business (VOSB)

Service Disabled Veteran Owned Small Business (SDVOSB)

HUBzone Small Business

Historically Black College & Minority Owned Small Business (HBCU & MI)*-

Following language to be removed upon submission Comment by Kaplan, David A CIV USARMY CEHEC (USA): This is for your information to help build the Subcontract Plan. Delete everything in red here once the plan is completed.

*Businesses that are recognized as SDB, WOSB, VOSB, SDVOSB, and HUBZoneSB are automatically recognized as a small business as well. Some businesses will have more than one socioeconomic status and can have their subcontract values added in all relevant categories.

Negotiated subcontracting goals must correlate with percentages of small business utilization identified in the contractor’s small business participation plan, see FAR 15.304 and DFARS 215-304, and/or minimum targets identified in the solicitation or contract modification. FAR 19.704(a)(1) All zero goals must have an accompanying explanation ref. DFARS 219-705-4(d) Multiyear contracts or contracts containing options, the cumulative value of the basic contract and all options is considered in determining whether a subcontracting plan is necessary. If a subcontracting plan is necessary and the offeror is submitting an individual subcontracting plan, the individual subcontracting plan shall contain all the elements required by paragraph (a) of this section and shall contain separate statements and goals based on total subcontract dollars for the basic contract and for each option.

2. SB Commitment Goals FAR 52.219-9(d)(1)

Total dollars planned to be subcontracted to the following to include percentage of TOTAL CONTRACT VALUE for the complete period of performance:

Small Business (SB)*

Small Disadvantage Business (SDB)

Women Owned Small Business (WOSB)

Veteran Owned Small Business (VOSB)

Service Disabled Veteran Owned Small Business (SDVOSB)

HUBzone Small Business

Historically Black College & Minority Owned Small Business (HBCU & MI)

Following language to be removed upon submission Comment by Kaplan, David A CIV USARMY CEHEC (USA): This section in red is information to help build the plan. Delete this section in red once you build your plan.

*Businesses that are recognized as SDB, WOSB, VOSB, SDVOSB, and HUBZoneSB are automatically recognized as a small business as well. Some businesses will have more than one socioeconomic status and can have their subcontract values added in all relevant categories.

Negotiated subcontracting goals must correlate with percentages of small business utilization identified in the contractor’s small business participation plan, see FAR 15.304 and DFARS 215-304, and/or minimum targets identified in the solicitation or contract modification. FAR 19.704(a)(1)

Justification for Socioeconomic Categories with Zero Goals: Discuss why there are zero goals for the socioeconomic categories with zero goals here. Comment by Kaplan, David A CIV USARMY CEHEC (USA): If all socioeconomic categories have a positive goal above and can be shown on table 3 immediately below than this Justification explanation can be deleted.

3. DESCRIPTION OF PRODUCTS/SERVICES FAR 52.219-9(d)(3)(i-vi):

A description of ALL Supplies/Services to be subcontracted under this contract are as follows:

(Other than Small, Small, Small Disadvantaged, Veteran Owned, Service Disabled Veteran Owned, Woman Owned, Economically Disadvantaged Woman Owned, Historically Underutilized Business Zone Small Business, HBCU/MI)

If none provide explanation below:

If there is no small business subcontracting at all it must be explained in adequate detail here. If there is small business subcontracting delete this red text paragraph and the “If none….” Immediately above. Explanation should be in black text.

4. DESCRIPTION OF THE METHOD USED TO DEVELOP SUBCONTRACTING GOALS FOR SB AND SB CONCERNS FAR 52.219-9(d)(4):

Explanation should be in black text. Provide an explanation of how your entity develops Subcontracting Goals for SBs here.

5. POTENTIAL SOURCES FOR SOLICITATION FAR 52.219-9(d)(5):

The method used to identify potential sources for solicitation is as follows:

Explanation should be in black text. Provide an explanation of how your entity finds sources for obtaining supplies and services it needs. Tie in how that applies specifically to this project.

6. INDIRECT COST FAR 52.219-9(d)(6):

Indirect and overhead costs _____HAVE / HAVE NOT been included in the subcontracting goals.

If, “HAVE been” is selected above provide a description of the method used to determine the proportionate share of indirect costs to be incurred with the Small Business Concerns Explanation should be in black text. Provide an explanation here. If “Have been” was not selected simply delete this red text.

7. PROGRAM ADMINISTRATOR FAR 52.219-9(d)(7):

This individual is employed by our company and will be the administrator of our Subcontracting Program:

Name:

Title:

Address:

Telephone Number:

E-Mail Address:

The Program Administrator’s duties are as follows FAR 52.219-9(d)(7):

Provide details of what your Subcontracting Plan Administrator is responsible for here. This paragraph should be in black text on your Subcontracting Plan.

8. OPPURTUNITIES FOR SUBCONTRACTING FAR 52.219-9(d)(8) See 19.202-1:

Yes

No* Description

(a) Develop and promote company-wide policy initiatives that demonstrate the company’s support for awarding contracts and subcontracts to SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns; and assures that these concerns are included on the source lists for solicitations for products and services they are capable of providing

(b) Develop and maintain bidder source lists of SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns from all possible sources

(c) Ensures periodic rotation of potential subcontractors on bidder’s lists

(f) Ensures that SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB businesses are included on the bidders’ list for every subcontract solicitation for products and services that they are capable of providing.

(g) Ensures that Requests for Proposals (RFPs) are designed to permit the maximum practicable Participation of SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns

(h) Reviews subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB participation

(i) Accesses various sources for the identification of SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns to include the SBA’s PRO-Net and SUB-Net Systems, (http://www.sba.gov), the National Minority Purchasing Council Vendor Information Service, the Office of Minority Business Data Center in the Department of Commerce, local small business and minority associations, contact with local chambers of commerce and Federal agencies’ Small Business Offices

(j) Establishes and maintains contract and subcontract award records

(k) Participates in Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, Procurement Conferences, etc

(l) Ensures that SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns are made aware of Subcontracting opportunities and assisting concerns in preparing responsive bids to the Company

(m) Conducts or arranges for the conduct of training for purchasing personnel regarding the intent and impact of Section 8(d) of the Small Business Act, as amended.

(n) Monitors the company’s subcontracting program performance and makes any adjustments necessary to achieve the subcontract plan goals

(o) Prepares and submits timely, required subcontract reports

(p) Coordinates the company’s activities during the conduct of compliance reviews by Federal agencies

Additional efforts are as follows:

Include anything not already included above here that explains how your entity conducts it’s SB Subcontracting Program. Black text is used here. If no additional efforts delete this red paragraph and “Additional efforts…..” immediately above.

9. STATEMENT OF FLOW DOWN:

(a) Clause 52.219-8 Utilization of Small Business Concerns will be included in all subcontracts that offer further subcontracting opportunities.

FAR 52.219-9(d)(9)

(b) All subcontractors (except small businesses) that receive subcontracts in excess of $750,000 ($1.5 Million for Construction) will be required to adopt a plan that complies with the requirements of the clause at 52.219-9 Small Business Subcontracting Plan.

FAR 52.219-9(d)(9)

If no is selected please provide alpha-number and explanation below:

Provide explanation as to why flow-downs are not included. A subcontracting plan that does not include these flow downs is likely to be rejected. Please use black text for this explanation. Delete this red paragraph and “If no….” immediately above if both flow-downs are checked Yes.

10. Assurances

(i) Cooperate in any studies or surveys as may be required FAR 52.219-9(d)(10)(i)

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan FAR 52.219-9(d)(10)(ii)

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies FAR 52.219-9(d)(10)(iii)

(iv) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS and in accordance with FAR 52.219-9(d)(10)(iv); 52.219-9 ALTERNATE III (d)(10)(iii); Class Deviation 2018-O0007

(iv,A) The ISR shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30.

A report is also required for each contract within 30 days of contract completion.

Reports are due 30 days after the close of each reporting period, unless otherwise directed by the contracting officer.

Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period.

When a contracting officer rejects an ISR, contractor is required to submit a revised ISR within 30 days of receiving the notice of the ISR rejection

(iv, B) The SSR shall be submitted annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, the contractor is required to submit a revised SSR within 30 days of receiving the notice of SSR rejection;

(v) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS

(vi) Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs FAR 52.219-9(d)(10)(vi)

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans FAR 52.219-9(d)(10)(vii)

Provide explanation as to why the applicable assurance is not included. Please use black text for this explanation. Delete this red paragraph and “If no….” immediately above if all assurances are checked Yes.

11. TYPES OF RECORDS THAT WILL BE MAINTAINED:

_______________ assures to: Comment by Kaplan, David A CIV USARMY CEHEC (USA): Insert name of your entity here.

A description of the types of records that will be maintained concerning the procedures adopted to comply with the requirements and goals in this plan, including establishing source lists; and a description of our efforts to locate small businesses, and small business concerns and to award subcontracts to them.

Maintain source lists (e.g., SAM), guides, and other data that identify small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, and women-owned small business concerns FAR 52.219-9(d)(11)(i)

Maintain records of organizations contacted in an attempt to locate sources that are small business, veteran- owned small business, service-disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, or women-owned small business concerns FAR 52.219-9(d)(11)(ii)

Maintain records on each subcontract solicitation resulting in an award of more than the simplified acquisition threshold whether each small business category (small business, veteran-owned small business, service- disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, and women-owned small business concerns as subcontractors) was solicited and, if not, why not FAR 52.219-9(d)(11)(iii)(A)-(F)

Maintain records of the reason award was not made to a small business concern for solicitations over the simplified acquisition threshold? FAR 52.219-9(d)(11)(iii)(G)

Maintain records of outreach efforts to contact trade associations FAR 52.219-9(d)(11)(iv)(A)

Maintain records of outreach efforts to contact business development organizations. FAR 52.219-9(d)(11)(iv)(B)

Maintain records of outreach efforts to contact conferences and trade fairs to locate small, HUBZone small, small disadvantaged, service-disabled veteran-owned, and women-owned small business sources. FAR 52.219-(d)(11)(iv)(C)

Maintain records of outreach efforts to contact veterans’ service organizations FAR 52.219-9(d)(11)(iv)(D)

Maintain records of internal guidance and encouragement provided to buyers through workshops, seminars, training, etc. FAR 52.219-9(d)(11)(v)(A)

Maintain records of internal guidance and encouragement provided to buyers through monitoring performance to evaluate compliance with the program’s requirements. FAR 52.219-9(d)(11)(v)(B)

Maintain records of internal guidance and encouragement provided to buyers through monitoring performance to evaluate compliance with the program’s requirements. FAR 52.219-9(d)(11)(v)(B)

Maintain records on a contract-by- contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor (not required for commercial plans). FAR 52.219-9(d)(11)(vi)

Provide explanation as to why the applicable assurance is not included. Please use black text for this explanation. Delete this red paragraph and “If no….” immediately above if all assurances are checked Yes.

Other Assurances:

12. ____________________ assures to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the was used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Comment by Kaplan, David A CIV USARMY CEHEC (USA): Insert name of your entity here.

Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if:

i. The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

ii. The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract FAR 52.219-9(d)(12) (i) and (ii)

Preparer of the Subcontracting Plan

Signature:___________________________________________

Date: (type here)

Name: (type here)

Title: (type here)

Telephone# (type here)

Email Address: (type here)

(company name) (Project Number/Contract number) Page 10