Sensitive_Security_Information_Acknowledgement_Form.docx
DOCX document 20 KB Posted
- Attached to
- Variable Frequency Drives State and local contract opportunity
- Solicitation number
- IFB-26-0087
- Issued by
- Maricopa County, Arizona
About this file
This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department in connection with a Variable Frequency Drives (VFDs) procurement for the City of Phoenix Water Services Department. The form establishes protocols for handling documents containing sensitive security information controlled under 49 C.F.R. Parts 15 and 1520, restricting disclosure to authorized personnel with a demonstrated need to know. The City of Phoenix Water Services Department seeks a five-year contract to supply VFDs for wastewater and water treatment plants, lift stations, and remote sites throughout Maricopa County, Arizona. The solicitation (IFB-26-0087) was released on August 25, 2025, with a pre-offer conference scheduled for September 2, 2025, at 11:00 am via Webex; written inquiries are due by September 4, 2025, at 2:00 pm, and final offer responses are due September 15, 2025, at 2:00 pm.
Pricing will be firm and fixed for the initial contract year with potential annual price adjustments thereafter. Contractors must meet minimum qualifications including five years in business, manufacturer authorization letters, background screening compliance, and appropriate insurance and safety certifications. The procurement emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to document and report monthly DBE and small business engagement through the City's Certification and Compliance System and demonstrate good faith efforts to engage DBE-certified suppliers. Authorized VFD manufacturers include Allen Bradley, Eaton/Cutler Hammer, Fuji, GE, Schneider/Square D, Siemens, TECO-Westinghouse, Toshiba, Yaskada, and Benshaw, with coverage for both low voltage (600V or less) and medium voltage (over 600V) drives. Contractors must integrate with the City's existing SAP Supplier Relationship Management systems using SAP Open Catalog Interface (OCI) version 5.0, and the City reserves the right to add, change, or delete quantities as needed throughout the contract term.
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Text version
EXHIBIT __
City of Phoenix Aviation Department Sensitive Security Information Acknowledgement Form
The documents entitled [fill in document title(s)] (“Documents”) to be used as part of the [fill in project name] contain Sensitive Security Information that is controlled under 49 C.F.R. Parts 15 and 1520. These documents may only be disclosed to persons who have the requisite “need to know”, as defined in 49 C.F.R. Parts 15 and 1520. Unauthorized release of this information may result in civil penalty or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and 49 C.F.R. Parts 15 and 1520.
I acknowledge, on my behalf and that of my company, the above statement and agree to destroy the [fill in document title(s)], in compliance with 49 C.F.R. Parts 15 and 1520, upon the earlier of our company’s completion of our need to review and/or use the Documents or no later than [fill in current contract end date].
NAME OF COMPANY
AUTHORIZED REPRESENTATIVE PRINTED NAME
AUTHORIZED REPRESENTATIVE’S SIGNATURE
| ______ | ||
| TITLE | PHONE NUMBER |
ADDRESS CITY, STATE AND ZIP CODE
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