Senior Multilateral Advisor (1).pdf

RE-SOLICITATION NUMBER: 72061223R00002

ISSUANCE DATE: January 23, 2023

QUESTIONS DEADLINE: February 13, 2023, at 10:00 hours Malawi Time

CLOSING DATE AND TIME: February 23, 2023, at 17:00 hours Malawi Time

SUBJECT: Re-Solicitation for U.S. Personal Service Contractor (USPSC) SENIOR

MULTILATERAL AND SUSTAINABILITY ADVISOR

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development

(USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with the instructions in Attachments 1 and 2 of this solicitation.

Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their own records.

Any questions must be directed in writing to the lilongwehr@usaid.gov address with the subject line: “Questions Senior Multilateral and Sustainability Advisor.” not later than February 13, 2023, at 10:00 hours, Malawi time. We will post responses as soon as possible afterward.

Offers must be sent to lilongwehr@usaid.gov with the subject line: “Solicitation No.

72061223R00002 USPSC SENIOR MULTILATERAL & SUSTAINABILITY ADVISOR.” To ensure delivery by the due date, it is recommended that offers be sent as email attachments.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the offer.

Sincerely, Warren Gray

Supervisory Executive Officer mailto:lilongwehr@usaid.gov

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NUMBER: 72061223R00002

2. ISSUANCE DATE: January 23, 2023

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: February 23, 2023 –

17:00 hrs. Malawi Time

4. POINT OF CONTACT: Fiskani Mbeya, HR Assistant (fmbeya@usaid.gov) cc Martha

Nanthoka, Supervisory HR Specialist (mnanthoka@usaid.gov)

5. POSITION TITLE: SENIOR MULTILATERAL AND SUSTAINABILITY ADVISOR

6. MARKET VALUE OF POSITION (Base Pay): $99,908 to $129,878 per annum (GS-

14 equivalent). Final compensation will be negotiated within the listed market value based on the successful candidate’s qualifications and salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.

1. PERIOD OF PERFORMANCE: : Two (2) year base with a three one-year options to extend. The extensions will be contingent on satisfactory performance, continued need for the services and availability of funds.

Base Period: o/a July 1, 2023 – June 30, 2025

Option Period 1: o/a July 1, 2025 – June 30, 2026

Option Period 2: o/a July 1, 2026 – June 30, 2027

Option Period 3: o/a July 1, 2027 – June 30, 2028

2. PLACE OF PERFORMANCE: Lilongwe, Malawi (Southern Africa) with possible travel as stated in the Statement of Duties.

3. SECURITY CLEARANCE LEVEL REQUIRED: Secret

4. ELIGIBLE OFFERORS: U.S. citizens and lawful permanent U.S. residents.

Offeror must:

● submit a complete and hand-signed copy of an offer as outlined in the solicitation section titled “submitting an offer”

● submit a supplemental document specifically addressing the evaluation factors

● be able to obtain secret level security clearance

● be able to obtain a department of state medical clearance

● be willing to travel to work at sites and other locations as/when required

● not appear as an excluded party in the system for award management

5. MEDICAL AND SECURITY CLEARANCES: The final selected candidate must obtain both the security and medical clearances required for the position. If such mailto:fmbeya@usaid.gov clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

6. TRAVEL REQUIREMENTS: Travel to project sites and field offices in Malawi may be required.

7. SUPPORT ITEMS: The PEPFAR Office will provide the USPSC with adequate support services, equipment, and supplies necessary to perform the work.

II. STATEMENT OF DUTIES

1. BACKGROUND

In Malawi, there is an array of bilateral and multilateral organizations investing in a future free of

HIV, Malaria and TB. Private sector partners are also working in and with Malawi for innovative solutions and opportunities. The US Government through its Presidential initiatives – both the

Presidents Emergency Plan for AIDS Relief (PEPFAR) and the Presidents Malaria Initiative (PMI)

– as well as its broader health investments in TB, works closely with the Ministry of Health and these partners, including civil society, to advance technical, sustainable solutions with government structures at the central, district and local levels.

Governance, oversight, and technical advisory roles with Malawi’s Global Fund Central

Coordinating Mechanism (CCM); Gavi’s Expanded Program Immunization (EPI) team; Health

Donor Group (HDG); HIV/AIDS Donor Group (HADG) and other technical working groups, are key to working in partnership as part of the US government’s investment in Malawi. This partnership further includes ensuring close collaboration to increase impact of existing funds and address any duplication.

2. MAJOR DUTIES AND RESPONSIBILITIES

BASIC FUNCTION OF THE POSITION

The Senior Multilateral and Sustainability Advisor will serve as an U.S. Personal Services

Contractor placed within the U.S. Embassy community under Chief of Mission Authority.

This position plays a critical role in ensuring close coordination among U.S. government investments through PEPFAR, PMI and TB and those financed through the Global Fund as well as other multilateral partners and private sector organizations. This includes providing comprehensive, senior level public health advice and technical assistance on Global Fund and other external stakeholder issues to the United States Government (USG) Interagency Team in

Malawi. In addition, the incumbent will work with multilateral organizations, such as UNAIDS, WHO, and Civil Society to ensure the impact of Global Fund investments in Malawi.

The incumbent will be an integral member of the USG team based in the PEPFAR Coordination

Office in Lilongwe. This largest portion of this position is the engagement with the Global Fund investments in Malawi. This includes, but is not limited to, providing assistance to the Country

Coordination Mechanism (CCM) and the MGFCC Secretariat. The incumbent will also liaise with the Office of the Global AIDS Coordinator (S/GAC) Multilateral Diplomacy team, the

Global Fund Secretariat and PEPFAR’s Liaison in Geneva, to provide field perspective to, and experience with, Global Fund policies and processes.

MAJOR ROLES AND RESPONSIBILITIES

Responsibilities of the position will be to:

Establish strong working relations with the national HIV response (Department of HIV/AIDS, Civil Society Organizations, etc.), the National Malaria Control Program and the GF Fund

Portfolio Manager and country team in Geneva to monitor funding request processes, grant implementation, funding disbursements and reporting.

Maintain a knowledge base on Global Fund policies, management directives and systems applicable to HIV/AIDS, TB and malaria grants in Malawi as well as current USG policy as it relates to the Global Fund.

Increase programmatic coordination between USG and Global Fund, Gavi, private sector (e.g.

Bill and Melinda Gates Foundation) investments across the health portfolio, including cross cutting areas such as adolescent girls and young women;

Serve in governance and committee roles designated to the USG or those that the USG holds in representing other bilateral donors.

Liaise with USG/Malawi points of contact for HIV, TB, malaria and health system strengthening to facilitate coordination in country; and

Serve as a senior member of the PEPFAR Coordination Office and Management Team.

ADVISE THE USG MISSION ON GLOBAL FUND AND OTHER MULTILATERAL

ISSUES AND COORDINATE USG PROGRAMMATIC LINKAGES, WITH SPECIAL

ATTENTION TO HIV, TB, MALARIA AND ISSUES OF SYSTEMS FOR HEALTH

40%

Coordinate, collaborate and communicate regularly with USG focal points in-country on overall strategy and opportunity for external investment (emerging/existing). This is particularly important for Global Fund policy updates and delegation announcements.

Lead in the preparation and writing of Multilateral-related Front Office communications (e.g.

Information and Decision Memoranda, Talking Points and Meeting Briefs).

Liaise with the Multilateral Diplomacy Section in the Office of the Global AIDS Coordinator and the Global Fund Attaché based in Geneva, Switzerland.

IDENTIFY AND ADDRESS POLICY, GOVERNANCE, OVERSIGHT AND

MANAGEMENT ISSUES (INCLUDING FINANCIAL) AFFECTING HEALTH

INVESTMENTS 30%

Actively engage in governance and oversight functions (e.g., CCM) to ensure funds allocated to

Malawi are absorbed through implementing high impact health programming. This includes sharing USG investments to maximize resources and address any duplication.

Negotiate complex political situations and/or identify potential legal barriers to address bottlenecks and facilitate implementation.

Support funding request development and related processes in coordination with USG points of contact. This includes keeping the US Embassy’s Front Office up to date on the progress of existing and emerging investments, particularly through the Global Fund.

Liaise regularly with Global Fund Portfolio Manager as well as key focal points for other multilateral institutions to share issues related to implementation that may impact results.

Participate in site visits, monitoring activities and share observations/findings with the USG and other key stakeholders.

SERVE AS A MEMBER OF THE PEPFAR MANAGEMENT TEAM (PMT) 30%

Participate in the weekly PMT and Country Team (as necessary) meetings.

Act as PEPFAR Coordinator in his/her absence.

Provide leadership to the development of quarterly and annual planning and reporting requirements such as the Country Operational Plan.

3. Supervisory Relationship: Work will be performed in consultation with, and under the direction of the PEPFAR Country Coordinator who will approve incumbent’s annual work objectives. The PEPFAR Country Coordinator will also provide guidance on USG and

PEPFAR strategic, management and administrative requirements. For matters related to PMI, The PEPFAR Coordinator will consult with the USG PMI team.

4. Supervisory Controls: The incumbent will receive minimal oversight in carrying out his/her daily tasks and achieving longer-term work objectives. S/he is expected to represent interagency interests as a representative of the PEPFAR Country Coordinator’s Office.

12. PHYSICAL DEMANDS: This is a moderate physically demanding position. The incumbent will be physically located at the USAID building in Malawi.

III. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

1. Education: A Master’s Degree from an accredited institution in public health, epidemiology, demography, social or behavioral science, business administration or a related field.

2. Work experience: Minimum of ten years of professional experience relating to international public health or public policy in a health programming context with demonstrated progressive increasing responsibility. At least three years of those years must be working for or with relevant multilaterals, including Global Fund.

3. Skills and Knowledge

The Incumbent is required to have skills in multilateral diplomacy, policy and implementation and knowledge of the Global Fund and other multilateral entities. Excellent interpersonal, collaboration, and facilitation and teambuilding skills, oral and written communication skills, and ability to maintain good working relationships with host country counterparts and partners, In addition, the Incumbent should have basic financial knowledge and ability to use complex spreadsheet and pivot tables to understand the grant financial performance. Must demonstrate ability to work independently, take initiative and negotiate complex relationships with numerous stakeholders.

4. Language proficiency: • Level IV English ability (fluent) is required. The incumbent must possess a high degree of proficiency in both written and spoken English.

IV. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR

52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

1. Education (10%)

2. Work Experience (45%)

3. Knowledge Skills and Abilities (45%)

BASIS OF RATING: Offerors who meet the Minimum Qualifications will be further evaluated according to the Evaluation and Selection Factors.

Offerors should address these factors in the offer package, describing specifically and accurately what experience, education, training, knowledge of the job, skills, and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection

Factors may result in not receiving credit for all pertinent experience, education, training, knowledge of the job, skills, and/or awards.

The highest-ranking offerors may be invited for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion. Final rating and ranking for the candidates will be based on the initial evaluation of the applications, interview performance, and writing test. USAID/Malawi will not pay for any expenses associated with interviews. Reference checks will be conducted for the highest-ranking offerors.

Note: Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

Please be advised that references may be obtained independently from other sources in in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.

https://www.acquisition.gov/browse/index/far

V. SUBMITTING AN OFFER

For your offer to be considered, the following documents must be submitted:

1. Fully completed and signed copy of an “Offeror Information for Personal Services

Contracts with Individuals Form (AID 309-2), available at https://www.usaid.gov/documents/offeror-information-personal-services-contractsindividuals-aid-309-2. Offerors should note that the salary history for the purposes of the AID 309-2 is the base salary paid, excluding benefits and allowances such as housing, travel, vehicle use, etc.

2. Letter of Application

3. Current Resume or Curriculum Vitae

4. Written statement that responds to the requirements of the position (Evaluation and Selection

Factors)

5. A minimum of three (3) and a maximum of five (5) references, including two references which must be from direct supervisors who can provide information regarding the offeror’s job knowledge.

Further Guidance:

Submission of Resume/Curriculum Vitae alone is not a complete offer. This offer must be complete of all forms and supplemental materials as described in this section, V. Submitting an

Offer. Failure to provide the required information and/or materials may result in the offer not being considered.

Offers must be submitted to the Point of Contact identified in Section I, by the closing date and time specified in this solicitation.

Offers must be sent tolilongwehr@usaid.gov with subject line “Solicitation No.

72061223R00002 USPSC SENIOR MULTILATERAL AND SUSTAINABILITY

ADVISOR”. To ensure delivery by the due date, it is recommended that offers be sent as email attachments.

Please do not submit more than one offer. Late and incomplete applications will not be considered. Note all offers must be signed (hand or digitally signed). Unsigned offers will not be considered.

[END OF ATTACHMENT 1]

ATTACHMENT 2

1. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: (NOTE: An individual defined as a Resident Hire employee may only be eligible for those benefits listed under item A below.)

A. BENEFITS:

1. Employee's FICA Contribution

2. Contribution toward Health & Life Insurance

3. Pay Comparability Adjustment

4. Annual Increase (depending on satisfactory performance evaluation)

5. Eligibility for Worker's Compensation

6. Annual & Sick Leave

7. Access to Embassy medical facilities, commissary, and pouch mail service

8. Paid Parental Leave

9. Relocation Expense

B. ALLOWANCES (If Applicable):

Section numbers refer to rules from the Department of State Standardized Regulations

(Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

1. Temporary Lodging Allowance (Section 120)

2. Living Quarters Allowance (Section 130)

3. Cost-of-Living Allowance (Chapter 200)

4. Payments during Ordered/Authorized Departure (Section 600),

5. Post Differential (Chapter 500)

6. Education Allowance (Section 270)

7. Separate Maintenance Allowance (Section 260), and,

8. Education Travel (Section 280)

2. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare, and applicable State Income taxes.

3. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the Contracting Officer will provide the successful Offeror with instructions about how to complete and submit the following forms.

1. Medical History and Examination Form (Department of State Form DS-1843)

2. Fingerprint Card (FD-258), and either

3. Questionnaire for Sensitive Positions for National Security (SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85), whichever is applicable.

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

4. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a

U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause

“General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period -

Compensation, Fringe

Benefits and Other

Direct Costs (ODCs)

- Award Type: Cost

- Product Service

Code: [e.g., R497]

- Accounting Info:

[insert one or more citation(s) from

Phoenix/GLAAS]

1 LOT

$ _TBD__

$_TBD at

Award after negotiations with

Contractor_

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for

Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman. The PSC Ombudsman serves as a resource for any Personal

Services Contractor who has entered into a contract with the United States Agency for

International Development and is available to provide clarity on their specific contract with the agency. Please visit https://www.usaid.gov/work-usaid/personal-service-contractsombudsman for additional information. The PSC Ombudsman may be contacted by email at PSCOmbudsman@usaid.gov.

6. EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Malawi provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, https://www.usaid.gov/work-usaid/personal-service-contractsombudsman https://www.usaid.gov/work-usaid/personal-service-contractsombudsman color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Malawi also strives to achieve equal employment opportunities in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

[END OF ATTACHMENT 2]