seminole RFP 26-2026.pdf

SEMINOLE TRIBE OF FLORIDA

REQUEST FOR PROPOSAL

Solicitation No.: RFP 26-2026

Title: Hydrologic Monitoring Infrastructure & Supplementary Water

Sampling (Tribe-wide)

Description: The Environmental Resources Department of the Seminole Tribe of

Florida is requesting proposals from qualified contractors to provide hydrologic monitoring infrastructure and supplementary water sampling tribal wide.

Solicitation Release Date: August 28, 2026

Deadline for Questions*: September 11, 2026 @ 5:00 PM (ET)

Proposal Due Date: September 28, 2026 @ 5:00 PM (ET)

Submission Instructions: Detailed in Section III, Paragraph 3.

RFP 26-2026

SECTION I – GENERAL INFORMATION

1. BACKGROUND

The Seminole Tribe of Florida (hereinafter the “TRIBE” or “STOF”) is a federally recognized Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C. §5123. There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort Lauderdale/Hollywood, Florida area. Satellite offices are located on each of the other reservations or trust land. The TRIBE also maintains off-reservation offices in Naples, Fort Pierce, Hollywood, and Miami.

The TRIBE provides various governmental services to its members and residents of its reservations similar to those services provided at the municipal or county level. Examples of such services include, but are not limited to, public works, recreation and elder services programs, police, fire, and EMS services. The TRIBE also maintains health and dental clinics, an education program, preschools and schools, a museum, two rodeo arenas, etc. In addition to governmental services, the TRIBE and the Seminole Tribe of Florida, Inc. (hereinafter “STOFI”) also are engaged in various business activities including real estate, agriculture, tourism, manufacturing, gas station/convenience stores, and sales.

The terms “Vendor” and “Respondent” are used interchangeably in this document to refer to respondents of this RFP. The term “Contractor” is used in this document to refer to the awarded vendor(s).

2. ADDITIONAL ITEMS AND SERVICES

The TRIBE may require additional items or services of similar nature, but not specifically listed in this solicitation. The selected CONTRACTOR(s) agrees to provide such items or services, and shall provide the TRIBE prices on such additional items or services based upon a formula or method that is the same or similar to that used in establishing the fees as a result of this solicitation.

If the fees offered are not acceptable to the TRIBE, and the situation cannot be resolved to the satisfaction of the TRIBE, the TRIBE reserves the right to procure those items or services from others.

CONTRACTOR shall work cooperatively, when required, with any additional parties from which these services are obtained.

3. FRAUD AND MISREPRESENTATION

Any individual, corporation, or other entity that attempts to fulfill the requirements of this solicitation through fraud, misrepresentation, or material misstatement may be deemed non-responsible and such individual, corporation, or other entity’s qualification may be null and void.

4. CONFIDENTIALITY / NON-DISCLOSURE

RESPONDENT shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the TRIBE) as confidential information. Any information provided by the TRIBE to RESPONDENT in this solicitation is to be used solely to permit RESPONDENT to reply to the solicitation and RESPONDENT shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the TRIBE. RESPONDENT shall hold the information contained in this solicitation in strict confidence and the information obtained will not be disclosed to any third-party, vendor affiliate, or subsidiary, without the TRIBE’s prior written consent.

5. NON-EXCLUSIVITY

It is expressly understood that contractor selection does not grant CONTRACTOR an exclusive privilege to provide the TRIBE any or all of the goods and/or services that are the subject of this solicitation. The TRIBE reserves the right, as deemed in its best interest, to perform or cause to be performed the provision of the goods and/or services, or any portion thereof, herein described in any manner it sees fit, including but not limited to award to multiple contractors, and contract with other contractor(s) for the provision of goods and/or services similar or identical to those that are the subject of this solicitation.

6. DISCLOSURE

RESPONDENT responding to this solicitation must disclose in detail any current or past relationships with the TRIBE, Seminole Gaming, and/or STOFI and their employees.

7. ADDENDA / REVISIONS TO SOLICITATION

If it becomes necessary to revise or clarify any part of this solicitation, the TRIBE will modify this solicitation by issuance of written addenda. All addenda will clearly be marked as such and shall become part of the solicitation documents.

8. BUDGET

Should the highest scoring respondent have submitted a pricing proposal that is in excess of the allocated and approved budget, as defined by the TRIBE, the TRIBE reserves the right to enter into negotiations with the highest scoring respondent. If the TRIBE and the highest scoring respondent cannot agree upon an acceptable project budget, the TRIBE will move on to the next highest scoring respondent and, if necessary, enter into negotiations. The TRIBE reserves the right to continue this process until a respondent is awarded, which meets the requirement(s) of the TRIBE’s allocated and approved budget.

SECTION II – QUALIFICATIONS REQUIREMENTS

1. GENERAL QUALIFICATIONS

Proposals shall be considered only from respondents normally engaged in performing the type of work specified in this solicitation. RESPONDENT must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the TRIBE.

At a minimum, qualifying proposals shall demonstrate that RESPONDENT possesses the qualifications necessary to provide high-quality services. To ensure RESPONDENT is capable of providing an acceptable level of service to the TRIBE, RESPONDENT shall meet the following minimum qualifications:

• Be the prime contractor and will not subcontract out any work or partner with another firm unless explicitly authorized in writing by the TRIBE.

o The TRIBE must approve in advance any subcontractors related to this work.

Respondents must clearly disclose in their proposals any known or expected use of subcontractors. Failure to make such disclosure at the time of bid may result in rejection of the subcontractor and the resulting agreement. The TRIBE reserves the right to reject any subcontractors which, in the TRIBE’s sole opinion, are unfit to work on this project.

• CONTRACTOR shall meet licensure requirements to perform work in the State of Florida and must provide evidence of licensure, certification, or registration, as applicable in:

o Exhibit M – Florida Department of Business and Professional Regulation – License(s), Certification(s), and/or Registration(s)

• Hold a minimum of five (5) years of experience in providing similar services.

• Maintain a fully equipped organization capable, technically and financially, of performing the work required, and has performed similar work in a satisfactory manner.

• Carry and maintain adequate insurance consistent with the requirements listed in

Attachment B – Insurance Requirements.

• Meet any other requirements outlined in this solicitation.

2. PRESENTATION

Respondent(s) who make it beyond the down-selection process may be required to give a presentation or be interviewed to provide more information relevant to their submission. All costs associated with RESPONDENT’s presentation will be solely the responsibility of the respective RESPONDENT. Presentations will be considered a part of RESPONDENT’s response to this solicitation.

Presentation requirements will be sent directly to respondents once the available presentation dates have been decided and an invite to schedule presentations has been distributed. A detailed script or requirements list will be subsequently developed by the TRIBE and distributed to each of the respondents invited to give a presentation.

SECTION III – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. COMMUNICATION INSTRUCTIONS

All project-related questions, inquiries, concerns, and communication (including qualifications) must be routed through BidNet Direct:

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

All submission-related questions, inquiries, concerns, and communication must be routed through the following Contact Person(s):

CONTACT PERSON(S)

Name: Martha Gongora Diaz Email: To: MarthaGongoraDiaz@semtribe.com

Cc: BidSubmissions@semtribe.com Phone: O: (954) 966-6300 x 10988

C: (954) 248-0012

2. CONE OF SILENCE:

The Seminole Tribe of Florida (STOF) and STOFI have established a solicitation silence policy, or “Cone of Silence”, prohibiting oral and written communication regarding all STOF and STOFI quote requests and formal solicitations for goods and services between the RESPONDENT (and its agents or representatives) and any STOF or STOFI employee.

The Cone of Silence begins at the time of advertisement until award.

During the Cone of Silence, respondents shall only contact the listed Contact Person in Section III, Paragraph 1. Respondents may also communicate with STOF’s Tribal Inspector’s Department for questions regarding relevant licensing or permitting requirements.

Respondents shall NOT contact any other employee of STOF or STOFI for information with respect to this solicitation, including but not limited to selection/scoring committee members, STOF Executive Directors, Board representatives, etc.

2.2. VIOLATIONS:

Any violation of the Cone of Silence may result in disciplinary actions, including disqualification from consideration, rescinding of award, or being barred from future business with STOF and/or STOFI, depending on the severity.

3. SUBMISSION REQUIREMENTS

RESPONDENT must include the items listed below as part of their submission to be considered for award:

• All exhibits according to Exhibit(s) Required for Submission (attached separately).

Failure to acknowledge and/or submit all information may result in disqualification or lower ranking due to not meeting these requirements.

Required Attachments and Exhibits provided to RESPONDENT by the TRIBE shall not be altered by RESPONDENT and shall be completed as instructed by the TRIBE, unless otherwise instructed by the TRIBE. Bids which include altered files may be disqualified, as determined by the TRIBE.

4. SUBMISSION INSTRUCTIONS

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, flash drives, or any other physical media shall not be accepted.

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

Submissions must be clear, concise, organized, legible, and easy to read and navigate. Submissions may be returned to RESPONDENT and required to be reorganized and resubmitted. Submissions which are deemed by the TRIBE to be illegible or unintelligible may be disqualified.

All parts, pages, figures, and tables should be numbered and labeled clearly. If submitting separate files, the File Name of each submitted attachment and exhibit must include the assigned letter; for example, Exhibit A’s File Name must state, at a minimum, “Exhibit A.” RESPONDENT may include additional information in the File Name, if needed.

In order to fairly evaluate all responses, respondents should not include additional information other than what is asked to be provided. This includes any information related to RESPONDENT’s organization that was not specifically asked to be provided.

5. ATTACHMENTS

Please note, Attachments are reference documents which require RESPONDENT’s review, according to the instructions specified by the TRIBE in the “Instructions” column in the table below.

While some Attachments indicated below may be attached separately, most Attachments may be found at the end of this file.

5.1. ATTACHMENT(S):

Attachment Description Submission Instructions

Attachment A Scope of Work Review information. No further action needed.

Attachment B Insurance Requirements Review information. No further action needed.

Attachment C Sample Service Agreement Review information and complete Exhibit D - Proposed Sample Service Agreement Exceptions as instructed.

6. PRICE

Prices stated in proposal responses to this solicitation shall remain fixed and firm for all services to be performed for a minimum period of one-hundred and eighty (180) calendar days from the Proposal Due Date.

7. POST SUBMISSION

Any price adjustments after proposal submission must be requested in writing and approved by the TRIBE.

RESPONDENT may be required to clarify items related to their submission, which may include but not be limited to verifying submitted information and confirming comprehension of the full requirements of the Scope of Work, and is expected to be responsive. Respondents deemed by the TRIBE to be unresponsive may be disqualified.

RESPONDENT may be required to submit and/or sign additional documentation, forms, exhibits, etc. after the Proposal Due Date and before the resultant agreement is drafted as a continuation of the solicitation requirements and/or as part of the vendor registration process. Should RESPONDENT be unable or unwilling to satisfy this requirement, RESPONDENT may be disqualified.

The TRIBE reserves the right to negotiate any and all submitted pricing, payment terms, warranties, etc. with the RESPONDENT or selected CONTRACTOR during the evaluation process, drafting phase of the resultant agreement, and/or at a time otherwise determined by the

TRIBE.

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SECTION IV – EVALUATION & SELECTION

1. EVALUATION CRITERIA

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all proposals received in response to this solicitation.

• On-time and complete submission (with all required documentation)

• License requirements

• Projected completion date and lead time

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should RESPONDENT have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Statement of Qualifications or Qualification Questionnaire

• Current and pending workload with the TRIBE performing similar and dissimilar services, and capability to take on additional responsibilities without negatively impacting existing opportunities

• Any other relevant factors, as listed in the solicitation

• Pricing versus the market o Pricing will be listed from lowest price to highest price for all respondents whose submission meets the minimum requirements listed above

The applicable bid(s) will be eliminated if any of the following apply:

• Any criteria or requirements are incomplete

• Any criteria or requirements are not met

• The required schedule cannot be met

• Any other relevant factor(s) are not met, as determined by the TRIBE

The remaining bid(s) will be evaluated based upon the evaluation criteria identified in the table below and an awardee(s) will be determined:

Evaluation Criteria Points Pricing:

Firm’s completion of rate sheet, Exhibit A – List of Proposed Rates for Services, including labor rates by role, material markups, equipment fees, etc.

Record of Performance:

In Exhibit H-1 – List of Recently Completed Projects and Contract Amounts, detail your firm’s past project history, safety metrics, and historical adherence to budgets and schedules.

Team, Organization, Management, and Staff Your firm’s organizational structure, key management personnel, and staff, and associated titles or credentials, per Exhibit N – Executive Summary.

References:

Firm’s references from past projects with pertinent information (contact information, etc.).

Total Possible Score: 100

The respondent(s) with the best overall score(s) will be the apparent awardee(s), pending final review and satisfaction of all requirements regarding the qualifications and documentation. The TRIBE may select one (1) respondent or multiple respondents to provide the solicited services by opting to award based on the highest scored bid per category, location, service type, etc. The TRIBE reserves the right to split award in its sole discretion.

This solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the TRIBE and any entity. If the TRIBE selects a CONTRACTOR(s) to provide the services described in this solicitation, any legal rights and obligations between the successful CONTRACTOR(s), if any, and the TRIBE will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties.

2. DOWN SELECTION PROCESS

The TRIBE reserves the right to eliminate proposals, which, in its sole discretion, do not properly meet the RFP requirements. The TRIBE may review responses to Exhibit C – Qualification Questionnaire prior to continuing with the evaluation process or requesting RESPONDENT to present their proposed solution via a presentation, as described in Section III, Paragraph 4.

3. RIGHT TO RESCIND AWARD

The awarded CONTRACTOR(s) will be required to enter into a formal agreement for these services after award. The TRIBE prepared a sample of its Service Agreement, attached as Attachment C – Sample Service Agreement which is incorporated into this solicitation package.

The TRIBE expects the awardee to suggest minimal revisions to this agreement.

The TRIBE reserves the right to rescind an award should the awardee be considered, in the TRIBE’s sole opinion, to be inflexible in its agreement negotiations.

4. SEMINOLE TRIBAL AND STOFI OWNED BUSINESS PREFERENCE

The TRIBE encourages its Seminole Tribal Member vendors and STOFI owned businesses to bid on goods and services through the competitive bidding process and will give preference to qualified Seminole Tribal Member and STOFI owned businesses/entities certified by the TRIBE.

In all cases, the Seminole Tribal Member owned business/entity or STOFI owned business/entity must be qualified for the applicable Scope of Work and must be able to demonstrate that the individual or business/entity has the skills and abilities to perform requested tasks in an acceptable manner.

Should respondents or prospective respondents have any questions related to Seminole Tribal Preference, please reach out to the Contact Person(s) listed in this solicitation.

5. HOW SEMINOLE TRIBAL PREFERENCE IS APPLIED

The following preference rules do not apply to projects over Five Million Dollars ($5,000,000.00) in value.

For solicitations where the criteria for award or qualification is based on a quantitative scoring analysis, the following Seminole Tribal Preference rules shall apply whether the business/entity is 51% Seminole Tribal Member owned or higher:

• An additional five percentage (5%) points will be allocated to the final combined scoring average/total for each Seminole Tribal Member and STOFI owned business/entity.

6. VENDOR APPLICATION AND REGISTRATION PROGRAM

Because the TRIBE is engaged in Indian tribal gaming in accordance with the Indian Gaming Regulatory Act and the regulations promulgated by the National Indian Gaming Commission, the TRIBE cannot engage in significant transactions with individuals or business entities whom, because of past or continuing activities, associations, or reputation, might bring discredit to the TRIBE and its gaming operations. Thus, the TRIBE has adopted a program whereby it reviews significant transactions and the persons or entities involved with those transactions to assure compliance with all applicable laws and regulations relating to gaming.

If not already an approved and registered vendor with the TRIBE, the highest scoring or lowest-priced vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the TRIBE’s Purchasing Department. The highest scoring or lowest-priced vendor(s) shall not initiate this process until requested by the TRIBE’s Purchasing Department.

Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the TRIBE will assign a vendor number and the vendor will be added to its Master Vendor File. The TRIBE may not enter into any business transactions with any vendor whose name does not appear on its Master Vendor File.

Should the highest scoring or lowest-priced vendor(s) be unresponsive or unable to successfully complete the vendor registration process, the TRIBE reserves the right to halt the vendor registration process with the highest scoring or lowest-priced vendor(s) and move onto the next highest scoring or lowest-priced vendor(s). Should the next highest scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the TRIBE will continue to halt the vendor registration process and move onto the next highest scoring or lowest-priced vendor(s) until a vendor(s) is successfully registered.

ATTACHMENT A

SCOPE OF WORK

1. INTRODUCTION

The TRIBE is requesting proposals from qualified contractors to provide, install and maintain hydrologic infrastructure and supplementary water sampling services tribal-wide, in accordance with the specifications listed in this solicitation.

CONTRACTOR services shall include all activities necessary for the installation, commissioning, decommissioning, operation, and maintenance of monitoring stations at canal, ditch, groundwater well, and surface water locations across a wide geographical area, including remote sites.

Services will also include sample collection, delivery, and laboratory analysis, and environmental sampling tasks such as, but not limited to, soil and groundwater as required by the TRIBE.

2. PROJECT DETAILS

2.1. PROJECT ADMINISTRATION:

• CONTRACTOR shall provide all administrative and technical support activities required for program management across multiple sites, including but not limited to:

o File and Records Review o Chain of custodies o Applicable Geographic Information Systems (GIS) data o Project Management Support o As-built Drawing Review o Miscellaneous Coordination o Correspondence o Internal technical support

2.2. FIELD SERVICES, SITE ACCESS AND SURVEYING:

• CONTRACTOR shall be responsible for all activities associated with accessing, characterizing, and documenting monitoring station sites and site status, including remote and difficult to access locations.

o This includes, but is not limited to mobilization, site reconnaissance, field measurements, on-site oversight, and structural and general field inspections.

o Surveying services include datum establishment, Global Positioning System (GPS) referenced spatial positioning, site access assessments, and GIS database and station mapping development and maintenance.

2.3. WELL INFRASTRUCTURE:

• CONTRACTOR shall provide groundwater well installation services using all applicable boring and well construction methods for shallow to intermediate groundwater environments.

o These services include but are not limited to monitoring well installations across applicable diameters, as well as development, redevelopment, decommission, and other boring activities as required.

2.4. MONITORING STATION INSTALLATION AND INSTRUMENTATION:

• CONTRACTOR shall provide installation and initial commissioning of all instruments, structures, and in-channel features required for continuous or periodic measurement of hydrologic and water quality parameters at canal, ditch, groundwater well, and surface water casing locations.

o These services include but are not limited to flow measurement systems, stage sensors, staff gauges, dissolved oxygen probes, multiparameter sondes, pressure transducers, stilling wells, hydraulic control structures, and all associated protective enclosures and hardware.

o CONTRACTOR shall provide stream gauging services to establish and update flow sensor calibration.

2.5. TELEMETRY AND POWER:

• CONTRACTOR shall provide installation and commissioning of all systems required for station operation and remote data transmission, including but not limited to:

o Data loggers o Telemetry Infrastructure (cellular, satellite, or radio) o Power systems (solar, battery, and charge control) o All systems are configured for unattended, extended duration operation under field conditions.

2.6. SAMPLE COLLECTION AND LABORATORY ANALYSIS:

• CONTRACTOR shall be responsible for collection of environmental samples including but not limited to groundwater, surface water, soil, or sediment samples and all associated field activities in accordance with applicable Tribal, Florida Department of Environmental Protection (FDEP) Standard Operating Procedures (SOP).

o Laboratory analysis includes nutrients, bacteria, ions, heavy metals, pesticides, herbicides, necessary field measurements, and other parameters as required by program or regulatory objectives.

o All samplers must be trained under FDEP SOPs and applicable Tribal SOPs.

2.7. OPERATION AND MAINTENANCE:

• CONTRACTOR shall be responsible for all recurring and corrective activities required to sustain accurate and reliable station performance throughout the program lifespan.

o All shall be promptly completed within a reasonable timetable to minimize system downtime.

o Instrumentation services include but are not limited to:

Scheduled and condition driven calibration and recalibration Biofouling removal Preventive maintenance Sensor and spare parts replacement Firmware and software upkeep across all deployed sensor types, data loggers, enclosures, and telemetry systems.

Power system maintenance Addressing solar, battery, and charge control o Structural services include, but are not limited to:

Routine inspection and repair of station infrastructure

• Including, but not limited to:

o Mounting systems platforms o Casings o Wells o Structural supports o Hydraulic control structures, ranging from minor hardware replacement through major structural reconstruction as conditions require.

• Data services include but are not limited to:

o Field data download o Database management o Periodic and annual reporting on station performance o Maintenance history o Capital improvement recommendations

2.8. PROFESSIONAL LABOR:

• CONTRACTOR shall provide professional and technical labor billed per hour at applicable staff classification rates across all project phases, including, but not limited to:

o Professional Engineer (PE) o Professional Geologist (PG) o Project Manager o Staff Engineer o Computer-Aided Design (CAD) Drafter o Field Staff

2.9. REMEDIATION:

• CONTRACTOR shall be responsible for all activities associated with the environmental assessment, including environmental sampling, design, construction and operation of systems for the treatment of impacted soil and groundwater, and report preparation.

2.10. REMOVAL AND DISPOSAL:

• CONTRACTOR shall be responsible for all activities associated with excavation, dewatering, backfilling, removal, and disposal of soil, miscellaneous debris, and waste materials, and site restoration.

2.11. CHANGE MANAGEMENT:

• Evolving program needs may require service accommodation, including additions, modifications, or expansions. The TRIBE reserves the right to propose such changes as necessary to advance regulatory, environmental, or operational objectives.

2.11.1. PERMIT REQUIREMENTS:

• All work performed under the resultant agreement shall be in strict compliance with the Tribal Permits, Florida Building Code, industry standards, Florida Department of Environmental Protection (FDEP), Environmental Protection Agency (EPA), U.S. Army Corps of Engineers (USACE), South Florida Water Management District (SFWMD), OSHA regulations, and local municipalities.

• The Environmental Resources Department (ERD) Project Manager shall provide all project-specific documentation and technical information required by ERD Environmental Permitting and Compliance to coordinate internally with the Seminole Water Commission and the Seminole Tribal Historic Preservation Office, and with any applicable external regulatory agencies.

• CONTRACTOR shall be responsible for timely obtaining all necessary permits and inspections through appropriate agencies.

o Contact the TRIBE’s Tribal Inspector’s Department via email at buildingdept@semtribe.com for requirements.

o CONTRACTOR shall obtain a Seminole Tribe Public Works Department

(publicworks@semtribe.com) Ground Disturbance Permit prior to any excavation: http://www.semtribe.com/docs/default-source/services/tribal-inspectors-department/tcd-forms/3-permit-application--underground-facility-damage-prevention-ordinance1c25.pdf?sfvrsn=f993212c_1.

o All new incoming permitting applications shall be sent to the Tribal Inspector’s Department by the digital self-service portal:

https://lmp.semtribe.com/EnerGov_Prod/SelfService. CONTRACTOR shall follow the instructions to register. Once registration has been approved, CONTRACTOR or delegate will be able to log in to use the site.

• CONTRACTOR shall obtain and maintain in good standing all required county and local business licenses and trade certifications applicable to the scope of work performed under this Contract.

3. LOCATION OF SERVICES

The services described in this solicitation shall be completed at the locations identified below:

Reservation Office Location Big Cypress TBD

Brighton TBD Coconut Creek TBD

Hollywood TBD Lakeland TBD Ft. Pierce TBD

Immokalee TBD Tampa TBD

4. PERIOD OF PERFORMANCE

The TRIBE aims to execute a contract within the first quarter of the fiscal year and provide deliverable for CONTRACTOR with one to three (1-3) month lag, following the fiscal year. All services described in the Scope of Work must commence within thirty (30) calendar days of executed contract.

Contract term will be three (3) years, with ability to renew based on performance or as otherwise determined by the TRIBE.

ATTACHMENT B

INSURANCE REQUIREMENTS

The CONTRACTOR shall procure and maintain for the duration of any contractual agreement resulting from this solicitation the following required insurance, with insurers’ financially acceptable and lawfully authorized to do business in the states where TRIBE, conducts operations. Such coverage shall protect CONTRACTOR against claims arising from sickness, disease, death or injury to persons, and/or physical damage to tangible property, including loss of use, which may arise from the goods, products or services provided by the CONTRACTOR, its agents or representatives.

The CONTRACTOR shall be responsible for ensuring that each subcontractor or subconsultant maintains insurance coverage with limits, terms, and conditions that are comparable to and appropriate for the portion of the scope of work they perform. The CONTRACTOR must obtain and monitor certificates of insurance and all required endorsements from each subcontractor.

The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which may result in withholding payments or termination of the contract.

Minimum Scope of Insurance

Contractor’s insurance coverage shall include the following minimum limits and coverage:

1. Commercial General Liability insurance on an occurrence coverage form, at least as broad as the Insurance Services Office Commercial General Liability Policy form CG 0001 ©, current edition. Other than standard exclusions applicable to pollution, asbestos, mold, employment practices, ERISA and professional liability, there shall be no limitations or exclusions beyond those contained in the standard policy forms which apply to property damage, products and completed operations, contractual liability or construction defects. In addition to procuring and maintaining this insurance during the duration of the contract, Contractor agrees to continue to procure and maintain products and completed operations liability insurance coverage for a minimum of three years after the date the contract is completed or terminated. Commercial General Liability insurance that includes coverage for Explosion, Collapse, and Underground (XCU) hazards. Coverage shall apply to all operations performed under this Agreement, including excavation, grading, trenching, demolition, pile driving, or any other activity that may impact underground structures, utilities, or adjacent property. The policy shall not contain any exclusion for XCU hazards. If the policy excludes such coverage, the Contractor must obtain an endorsement reinstating Explosion, Collapse, and Underground coverage. XCU coverage shall apply to both ongoing and completed operations.

2. Automobile Liability insurance covering liability arising from the use or operation of any auto, including those owned, hired or otherwise operated or used by or on behalf of the Contractor. The coverage shall be at least as broad as the Insurance Services Office Business Automobile Policy form CA 0001 ©, current edition.

3. Workers' Compensation and Employer’s Liability insurance as is required by statute or law, or as may be available on a voluntary basis. If the CONTRACTOR is exempt from this requirement, both the CONTRACTOR and its employees shall hold the TRIBE harmless from any injuries incurred during the performance of the contract. An exempt CONTRACTOR must provide either: (i) a written statement on company letterhead confirming the number of employees, stating that Workers' Compensation insurance is not required, and affirming that no additional employees will be hired during the contract term;

or (ii) a valid Certificate of Exemption.

4. Installation Floater Insurance against damage or destruction of the materials or equipment in transit to, or stored on or off the Project Site, which is to be used (installed into a building or structure) in the Project. (Seminole Tribe of Florida shall Named as a Loss Payee on this policy, as its interest may appear. This policy shall remain in force until acceptance of the project by the TRIBE.)

5. Contractors Pollution Liability insurance – required only if contractor’s scope of services include the remediation, treatment, storage or disposal of waste or hazardous materials on or about the project site. Such coverage shall include:

• bodily injury, sickness, disease, death or mental anguish or shock sustained by any person;

• property damage including physical injury to or destruction of tangible property including the resulting loss of use thereof, cleanup costs, and the loss of use of tangible property that has not been physically injured or destroyed;

• defense including costs, charges and expenses incurred in the investigation, adjustment or defense of claims for such compensatory damages;

• products and completed operations

Claims-made coverage is permitted, provided the policy retroactive date is continuously maintained prior to the commencement of contractor’s operations, plus an additional period of three years after operations have been completed.

For losses that arise from the insured facility accepting waste or hazardous materials generated under this contract, coverage shall apply to both sudden and non-sudden pollution conditions including the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or body of water, which results in bodily injury or property damage.

Required of the CONTRACTOR providing services including architectural, engineering, professional consulting or construction management:

1. Professional Liability insurance – required only if contractor’s scope of services include architectural, engineering, professional consulting or construction management. Such policy shall cover wrongful acts made by or on behalf of the Professional. Claims-made coverage is permitted, provided the policy retroactive date is continuously maintained prior to the commencement of professional services rendered to the Tribe, plus an additional period of three years after such services have been rendered to the Tribe. All individuals or entities providing building code inspection services must comply with the insurance requirements set forth in Florida Statute 553.791(18), including maintaining professional and comprehensive liability insurance per occurrence and in the aggregate for all services performed.

Minimum Limits of Insurance

CONTRACTOR shall maintain the following minimum limits of insurance, if applicable (unless higher limits required by law or statute):

1. Commercial General Liability (including umbrella or excess liability): $1,000,000 per occurrence, bodily injury, and property damage liability; $1,000,000 per offense personal and advertising injury liability; $2,000,000 products and completed operations policy aggregate and $2,000,000 policy general aggregate applicable to claims other than products and completed operations.

2. Automobile Liability: $1,000,000 combined bodily injury and property damage liability per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 accident for bodily injury by accident or disease, including $1,000,000 disease aggregate.

4. Contractors Pollution Liability: $1,000,000 per incident /$2,000,000 Aggregate

5. Pollution Legal Liability:

• Hazardous Waste Disposal Facilities: $2,000,000 per incident / $4,000,000 annual aggregate

• All Other Disposal Facilities: $1,000,000 per incident /$2,000,000 aggregate

6. Professional Liability: $1,000,000 per claim. If CONTRACTOR’s contract with The Tribe exceeds $1,000,000, a project-specific policy is required.

Deductibles and Self-insured Retentions

The funding of deductibles and self-insured retentions maintained by Contractor shall be the sole responsibility of Contractor, including any amounts applicable to deductibles or self-insured retentions applicable to claims involving the Tribe as an additional insured.

Other Insurance Provisions

The required insurance shall contain the following additional provisions:

ADDITIONAL INSURED – The TRIBE must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

WAIVER OF SUBROGATION - Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the Tribe has received a waiver of subrogation endorsement from the insurer.

NOTICE OF CANCELLATION - Each insurance policy shall be endorsed to require Insurer(s) to provide thirty (30) calendar days’ written notice to the TRIBE by certified mail, return receipt requested, prior to any suspension, cancellation or non-renewal of the required insurance.

PRIMARY COVERAGE - Contractor’s required insurance coverage shall be primary insurance, and any insurance or self-insurance maintained by the Tribe shall be excess of and non-contributory with Contractor’s insurance.

ACCEPTABILITY OF INSURERS – Insurance is to be placed with insurers with a current A.M.

best’s rating of not less than A- VII, unless otherwise approved by the TRIBE. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

VERIFICATION OF COVERAGE – CONTRACTOR shall furnish the TRIBE with a certificate of insurance evidencing the required coverage prior to the delivery of product, goods, or services to the TRIBE. The certificates are to be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Renewal certificates are to be provided to the TRIBE prior to the expiration of the required insurance policies. As an alternative to a certificate of insurance, CONTRACTOR’S broker or insurer may provide complete, certified copies of all required insurance policies, including endorsements necessary to affect coverage required by these specifications.

CERTIFICATE HOLDER MUST READ:

Seminole Tribe of Florida

6300 Stirling Road Hollywood, FL 33024

SPECIAL RISKS OR CIRCUMSTANCES - The Seminole Tribe of Florida reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Compliance with the foregoing requirements shall not relieve the Contractor of his liability and obligation under this section or under any other section of this agreement.

ATTACHMENT C

SAMPLE SERVICE AGREEEMENT

(Attached separately as a .pdf)