Selma Career Center - Janitorial Service Specifications.pdf

***Selma Career Center – Janitorial Service Specifications ***

Location: Selma Career Center 1112 Water Avenue Selma, AL 36703

Career Center Manager: Clifford Hunter (334) 872-0471

Service Period: October 1, 2024 (Or Date of Award) through September 30, 2025

***Contact the Career Center Manger to Schedule Appointment to Tour Facility***

Section I: Scope

The contractor shall furnish all labor, material, equipment, and supervision, to maintain the facility in a clean and sanitary condition and in accordance with the following specifications. All nightly services are to be performed five nights each week, after 5:00 p.m. Monday through Friday. No cleaning operation will be after 12:00 midnight without written permission from the department.

Section IA: Key Control

1. The contractor shall adequately secure the keys, key cards, other entry devices and codes provided by the state.

2. Any such item which becomes lost, missing, or stolen shall be immediately reported to the department supervisor by the contractor. Should the contractor lose or have stolen any keys issued to the contractor by the state, the cost of changing locks or keys to buildings, rooms, or areas accessible by the lost or stolen keys will be deducted from the contractor’s invoice to the state for the work performed under this contract. This will also pertain to cancellation of a service when the keys are not turned in within 24 hours.

Section II: Examination of Buildings

The contractor is to conduct a thorough and complete examination of the approximately 10,800 square foot facility prior to submitting a bid. Contractor and Career Center Manager or Supervisor must sign and date stating a site visit was conducted. The mandatory site visit certification sheet must be attached when submitting the bid. Failure of contractor to completely familiarize himself with the building conditions and requirements prior to submitting the bid, will not relieve the bidder of the responsibility in meeting the specifications. Having your bid signed and dated by the manager, supervisor or person in charge will indicate that the contractor fully understands the conditions of the buildings and the cleaning that is required to do a satisfactory job.

Section III: Technical Assistance

Contractors are to have an adequate service organization with local representatives and cleaning personnel. The service representatives must be employed by the contractor or designated by himself as their authorized representative on a full-time basis and not as a sub-contractor. There will not be any sub-contracting at any time unless written approval is given by the department.

Section IV: Supervisory Personnel and Supplies

Contractor must furnish competent and skilled persons to assure quality and performance within the terms and conditions of the contract. There will not be any children under the age of eighteen or pets allowed on premises during cleaning operations. The supervisor’s name, address, and phone number will be given to the department supervisor at each location. The supervisor may be a working supervisor but must make sufficient inspections and follow-up program to ensure the services are performed as specified. Contractor must post the regulations governing his employees while in the building and post a copy of the cleaning schedule in each supply closet.

The contractor shall submit prior to commencement of the contract a list of all materials and equipment to be used in providing the cleaning service. The department may approve or disapprove any products or equipment. Non-slip floor wax will be the only approved wax for all tile floors.

Section V: Qualifications of Contractor

In evaluating each contractor, consideration will be given to the following criteria: deficiency in any of the below listed areas may be adequate reason for bid rejection:

1. Failure to submit references with bid.

2. Due to the fiscal year ending on September 30th and the new fiscal year beginning October 1st, payments for services may take up to 30-45 days before contractor receives payment for October.

Section VI: Items Furnished by the State or Contractor

1. Paper towels, toilet tissue, hand soap, trash can liners and liners for sanitary napkin holders will be furnished by the state. Contractor to replace dispensers and trash cans. All dispensers are furnished and installed by the state.

2. Invoice to be rendered at the end of each month in arrears by vendor. Contact department for payment of services.

Section VII: Cleaning Schedule and duties to be performed by Contractor:

Monthly Cleaning Schedule and duties to be performed by Contractor:

*****d = daily / n = nightly / w = weekly / m = monthly *****

A. Offices, Breakroom, and Conference Rooms:

1. Empty wastebaskets. Replace all obviously soiled or torn liners in wastebaskets.

Wastepaper and trash will be put into trash can/dumpster in the main disposal area. (n)

2. Dust mop tile floors, taking care to get under furniture and into corners, and the edge of walls and doorways. (n)

3. Damp mop tile floors to remove all foreign matter and/or spillage. (n)

4. Wet mop and spot wax floor where areas show excessive wear. (w)

5. Vacuum and spot clean all carpets. (d)

6. Dust and/or vacuum vents in ceilings walls. (m)

7. Spray buffs all uncarpeted floors. (m)

8. Vacuum all fabric furniture. (m)

9. Thoroughly dust all horizontal surfaces, including all available desktops, tables, file cabinets, windowsills, chairs, ledges, etc. (w)

10. Remove noticeable accumulations of dust on chair bottoms, base of coat racks, bottom of typewriter stands, doors, etc. (m)

11. Remove handprints from glass topped desks, doors, etc. (w)

12. Remove handprints from around light switches and door frames. (w)

13. Spot clean walls. (w)

14. Clean and polish bright metal to hand height. (w)

15. Clean all glass in partitions and doors (both sides). (w)

16. Sanitize all door handles. (n)

17. Clean all windowsills. (m)

18. Dust and wipe all telephones. (w)

19. Sanitize all telephones. (m)

20. Dust all vertical surfaces such as desks, file cabinets, and chairs. (w)

21. Remove dust from all hard-to-reach areas such as tops of high cabinets, picture frames, baseboards, light fixtures, and any other surface not serviced daily. (w)

22. Clean, dust, sanitize computer stations and chairs. COMPUTERS AND KEYBOARDS TO BE

CLEANED BY THE CAREER CENTER. (n)

23. Clean, disinfect with germicidal solution and polish drinking fountains. (n)

24. Employee’s breakroom, tile floors are to be damp mopped, counter/tabletop, appliances and sinks are to be kept clean. (n)

25. Wash out trash receptacles using a disinfectant. (w)

26. Front and back entrances & sidewalks to be kept clean. (n)

27. If janitorial personnel utilize the heating or air conditioning system, they are to be placed at proper setting before leaving. (n)

28. Supply closets to be kept clean and neat. (n)

B. Restrooms:

1. Empty all containers and disposals. (n)

2. Clean mirrors. (n)

3. Clean entrance door. (w)

4. Clean towel cabinet covers. (w)

5. Clean and disinfect with a germicidal detergent solution on all wash basins, commodes, toilet seats, urinals, and adjacent surfaces. (n)

6. Clean toilets and urinals with an acid-type bowl cleaner and bowl mop. (w)

7. Dust, spot clean, metal partitions and polish bright work. (w)

8. Wash and sanitize metal partitions. (w)

9. Sanitize all door handles. (n)

10. Remove fingerprints from stall doors. (w)

11. Remove splash marks from walls around wash basins and urinals. (n)

12. Wet mop restroom floors using a germicidal detergent solution. (n)

13. Empty wastebaskets. Replace all obviously soiled or torn liners in wastebaskets.

Wastepaper and trash will be put into trash can/dumpster in the main disposal area. (n)

14. Clean exterior of plumbing under sinks. (w)

15. Clean exterior of plumbing around faucets. (n)

16. Wash trash receptacles using a disinfectant. (w)

17. Dust and/or vacuum vents in ceilings/walls. (m)

C. Lobby Entranceways and Corridors:

1. Dust and damp mop floors. (n)

2. Vacuum entrance mats and replace them in the entranceway after the floor has dried. (n)

3. Dust and clean to remove fingerprints from all glass. (n)

4. Entryway/Exit rugs inside and outside must be swept, vacuumed, cleaned under. (n)

5. Empty trash receptacles.

6. Sanitize and polish kick plates and push bars. (n)

D. Carpets and Floors:

1. Sweep and mop all tile floors, moving rugs where needed. (n)

2. Vacuum all carpet areas. (n)

E. Parking Lot:

1. Remove all trash and debris from the parking lot. (n)

Quarterly Services: (March, June, September. And December) – Scheduling of Quarterly Services must be in writing in advance of service

1. Thoroughly strip, rinse, and apply two coats of finish to all tile floors.

2. Clean all restroom base tile, floors, and grout to include solvent base sealing.

3. Shampoo or steam clean all carpets. The method used depends upon the type of carpet.

4. Dust all corridor walls up to the ceiling with an untreated mop or vacuum. Dust or clean ceiling vents.

5. Clean all light fixtures thoroughly.

6. Clean all windows (inside and outside).

7. Dust all blinds or wash if necessary.

8. Clean all baseboards and molding thoroughly.

9. Clean all paneling with oil soap.

MANDATORY SITE VISIT CERTIFICATION

Certification of Inspection:

This statement certifies that the vendor has inspected the facility and is aware of all the requirements, terms, and conditions. Building Square footage provided is an estimate and does not reflect the cleaning square footage. It is the responsibility of the vendor to verify the actual square footage pertaining to this bid. To validate this certification, the vendor and agency management (manager, supervisor, etc.) must sign in the spaces provided. This signed statement must be returned with the bid, or the bid will be rejected.

Vendor’s Signature: _________________________________________ Date: ____________

Agency Signature: __________________________________________ Date: ____________

Title: __________________________________________________