Seller_SP_Checklist_B1801234~7.pdf
PDF 157 KB Posted
- Attached to
- Hammer Tacker State and local contract opportunity
- Solicitation number
- B2627188
- Issued by
- Pennsylvania
About this file
This is a seller checklist document issued by the City of Philadelphia Procurement Department for vendors participating in small order purchases through the PHLContracts platform. The checklist provides a step-by-step guide for sellers to complete and submit quotes, requiring completion of multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary. Vendors must confirm their seller role, answer mandatory questions, enter unit costs for each listed item, download and review all applicable terms and conditions, and address any validation warnings before submission. The document emphasizes that all tabs must be completed with "Save & Continue" clicked on every tab to ensure proper processing of the quote.
Key requirements for quote submission include obtaining an executed Consent & Authorization form, which must be on file in the vendor's profile or attached during submission, as no quote will be considered without this documentation. Vendors are also asked to indicate Local Business Entity (LBE) certification status, though the LBE Program does not apply to small order purchases. The checklist provides the option for vendors to submit an optional LGBTQ Applicant Opportunity Data Form and allows attachment of any additional documents related to the quote. Vendors must review their complete quote for accuracy and resolve any red validation warnings before final submission through the PHLContracts.phila.gov platform.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| LGBTQ_Applicant_Data_Form_B1801234~13.pdf | ||
| Consent_Authorization_B1801234~14.pdf | ||
| MP_Terms_and_conditions_B1801234.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .