Seller_SOP_Checklist_V5 B2626686.pdf
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- Attached to
- FLOOR BUFFER 20" W/ PAD DRIVER
- Solicitation number
- B2626686
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department for submitting small purchase quotes through the PHLContracts platform. The procurement opportunity involves a floor buffer 20" with pad driver to be awarded as a micro purchase to the lowest responsive and responsible bidder. The award may be made as a whole or by line item, whichever serves the City's best interest. Sellers must quote all items to be eligible for consideration, and no delivery or services should commence until official notification is received from the department. Vendors are required to submit item specifications with their bids, and pricing must remain firm throughout the hold period.
The checklist outlines a 13-step submission process that requires vendors to complete multiple tabs within the PHLContracts system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs. All mandatory fields must be completed, and sellers must have an executed Consent & Authorization form on file prior to quote submission—no quote will be considered without this document. Additional requirements include answering all mandatory questions, accepting terms and conditions, and optionally submitting an LGBTQ Applicant Opportunity Data Form. The Local Business Entity (LBE) certification question must be answered although the LBE Program does not apply to small purchases. Vendors must use the correct Seller role (not Seller Admin) and address all red validation warnings before submitting their final quote through the platform.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .