Seller SOP Checklist-B272841.pdf
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- time clocks and time clock supplies
- Solicitation number
- B2728421
- Issued by
- Pennsylvania
About this file
This document is a Seller Standard Operating Procedure (SOP) Checklist for the City of Philadelphia Procurement Department's PHLContracts portal, specifically for small purchases (Reference B272841). The checklist provides step-by-step guidance for vendors submitting quotes through the online procurement system. The process requires vendors to complete multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must confirm their seller role, declare Local Business Entity (LBE) certification status, enter unit costs for listed items, answer mandatory questions, accept terms and conditions, and submit all required documentation before finalizing their quote submission on www.PHLContracts.phila.gov.
Critical requirements for quote submission include obtaining and maintaining an executed Consent & Authorization form in the vendor profile, as quotes will not be considered without this document on file. Vendors must download and review all attachments and terms associated with the bid, complete any mandatory attachments, and address all red validation warnings before submission. The checklist also notes that vendors have the option to submit the LGBTQ Applicant Opportunity Data Form. The document emphasizes that vendors must click "Save & Continue" on every tab throughout the process to ensure proper navigation and to enable the submission button once all requirements are satisfied.
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CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .