Seller_SOP_Checklist B2727986.pdf
PDF 231 KB Posted
- Attached to
- Plastic Bags, 13" x 18" Slider Bags
- Solicitation number
- B2727986
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform for a micro purchase of plastic bags, 13" x 18" slider bags. The checklist outlines the procedural requirements for vendors responding to this procurement opportunity in Pennsylvania. Bidders must complete all required tabs in the online submission system, including the General Tab, Items Tab, Questions Tab, Terms & Conditions Tab, Attachments Tab, and Summary Tab. The micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award and must not deliver or provide services until notified by the City department.
The checklist requires vendors to complete several mandatory steps prior to quote submission, including designating their role as Seller (not Seller Admin), indicating Local Business Entity certification status, entering unit costs for each item, answering all mandatory questions, accepting terms and conditions, and submitting a Consent & Authorization form. Vendors must download and save all attachments listed in the Terms & Conditions Tab and may optionally submit an LGBTQ Applicant Opportunity Data Form. All red validation warnings must be addressed and resolved before the quote can be submitted through www.PHLContracts.phila.gov. A Consent & Authorization form must be on file in the vendor's profile or attached with the submission, as no quote will be considered without this documentation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization B2727986.pdf | ||
| LGBTQ_Applicant_Data_Form B2727986.pdf | ||
| Micro Purchase Terms and Conditions B2727986.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .