Seller_Software_Program_Checklist_Bid B2727713.pdf
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- Attached to
- Adobe Acrobat Pro DC
- Solicitation number
- B2727713
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for the City of Philadelphia Procurement Department's Software Program bidding process, specifically for Bid B2727713 related to Adobe Acrobat Pro DC. The checklist outlines the step-by-step procedures that vendors must follow to submit a quote through the PHLContracts online portal. Vendors are required to complete multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The process requires sellers to confirm their role as "Seller" rather than "Seller Admin," answer mandatory questions, accept terms and conditions, and upload any required documentation before final submission of their quote.
Key submission requirements include entering unit costs and discounts for each line item, downloading and saving all provided attachments, and addressing any validation warnings before quote submission. The City of Philadelphia notes that software purchases will be awarded to the City's current software vendors unless otherwise stated, and vendors may be required to submit product literature upon request. All mandatory fields must be completed and the seller must click "Save & Continue" on each tab to progress through the submission process and ultimately submit their quote through the PHLContracts website.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
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