Seller_Software_Program_Checklist B2728266.pdf
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- portable/small printer
- Solicitation number
- B2728266
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia's Software Program, outlining the submission requirements for vendors bidding on software purchases through the PHLContracts platform. The checklist provides a step-by-step guide for sellers to complete and submit quotes, beginning with verification of seller role and proceeding through multiple tabs within the system including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must answer all mandatory questions, review and accept terms and conditions, and address any validation warnings before final submission. The related contract opportunity indicates that software purchases will be awarded to the City's current software vendors unless otherwise specified, and vendors must provide product literature upon request.
The checklist does not specify pricing details, set-asides, or contract terms within its content, as it functions primarily as a procedural guide for the bidding system. Vendors are required to enter unit costs and optional discounts for each listed item in the Items tab and may provide additional information through alternate description fields or separate attachments. All documentation must be uploaded through the platform's Attachments tab, and vendors must ensure completion of every required field to eliminate validation errors before submission. The Local Business Entity (LBE) Program question must be answered to proceed, though it does not apply to the Software Program category.
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Other files
| File | Type | Posted |
|---|---|---|
| Seller_Software_Program_Checklist_B26224238.pdf | ||
| B2728266.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .