Seller_Software_Program_Checklist B2727879.pdf
PDF 121 KB Posted
- Attached to
- FormStack - Enterprise Government Plan (60 Users, 1200 Forms, 100, 000 submissions/form, 60GB, SSO)
- Solicitation number
- B2727879
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department for submission of quotes through the PHLContracts software program platform. The checklist provides step-by-step guidance for vendors submitting bids for FormStack—an enterprise government plan offering 60 users, 1,200 forms, 100,000 submissions per form, 60GB storage, and single sign-on (SSO) functionality. The document outlines the submission process across multiple tabs within the PHLContracts system, requiring sellers to complete sections for general information, items pricing, mandatory questions, terms and conditions acceptance, and attachments. No specific response dates, due dates, site visits, bidder meetings, award dates, or contract terms are detailed in this checklist document.
The checklist emphasizes that sellers must maintain the "Seller" role rather than "Seller Admin" role during submission and must answer all mandatory questions to proceed. While the Local Business Entity (LBE) certification question must be answered, the LBE Program does not apply to the Software Program category. The document notes that software purchases are typically awarded to the City's current software vendors unless otherwise specified, and vendors may be required to submit product literature upon request. No pricing terms, set-asides, incumbent information, or funding amounts are specified in this procedural checklist.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .