Seller_Software_Program_Checklist_B2727822.pdf

This document is a seller checklist for the Software Program bidding process administered by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step instructions for vendors submitting quotes in response to software procurement opportunities. The submission process requires vendors to navigate multiple tabs within the online system, including a General Tab where vendors indicate Local Business Entity (LBE) certification status, an Items Tab for entering unit costs and optional discounts, a Questions Tab for completing mandatory inquiries, and a Terms & Conditions Tab for reviewing and accepting bid requirements. Vendors must also complete an Attachments Tab to submit supporting documentation and a Summary Tab to review and validate their complete submission before final submission. The process emphasizes the importance of clicking "Save & Continue" on every tab and addressing all red validation messages before submission is permitted.

Key procedural requirements include downloading and saving all specified attachments, accepting the bid terms and conditions, and providing product literature at the City's request. The City notes that all software purchases will be awarded to current vendors unless otherwise specified in Section A of the solicitation, establishing that incumbent vendors may hold preferential status. The LBE Program does not apply to this Software Program procurement, though the certification question must still be answered to proceed. Vendors are responsible for ensuring complete accuracy of all submitted information, including pricing, product descriptions, and required documentation, prior to final quote submission through the PHLContracts portal.