Seller_Software_Program_Checklist_B2727644.pdf
PDF 121 KB Posted
- Attached to
- ManageEngine AD360 Plus Subscription FY27
- Solicitation number
- B2727644
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for software program procurement administered by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the required steps for vendors to submit quotes for software purchases, specifically for the ManageEngine AD360 Plus Subscription for Fiscal Year 27. The submission process requires vendors to complete multiple tabs within the online system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must verify they are operating in the Seller role rather than Seller Admin role, answer all mandatory questions, accept terms and conditions, and upload any required supporting documentation before submitting their quote through the PHLContracts portal.
The procurement process specifies that all software purchases will be awarded to the City's current software vendors unless otherwise stated, and vendors must submit product literature upon request. While the Local Business Entity (LBE) Program does not apply to this software procurement, vendors must still answer the LBE certification question to proceed. The checklist emphasizes the importance of reviewing each tab, addressing all red validation warnings, and clicking "Save & Continue" on every section to ensure proper submission of the quote through the www.PHLContracts.phila.gov platform.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .