Seller_Software_Program_Checklist_B2727620.pdf
PDF 121 KB Posted
- Attached to
- CycloMedia GIS imaging renewal
- Solicitation number
- B2727620
- Issued by
- Pennsylvania
About this file
This file is a seller checklist for the City of Philadelphia Procurement Department's Software Program, outlining the procedural requirements for vendors submitting quotes through the PHLContracts platform. The checklist guides sellers through a twelve-step submission process that includes completing a General Tab to confirm business classification status, an Items Tab to enter unit costs and discounts for listed products, a Questions Tab to answer mandatory inquiries, a Terms & Conditions Tab to review and accept bid requirements, an Attachments Tab to submit supporting documentation, and a Summary Tab to review and submit the final quote. The related contract opportunity involves a CycloMedia GIS imaging renewal for the City of Philadelphia in Pennsylvania, which will be awarded to the City's current software vendors unless otherwise specified.
The Software Program checklist emphasizes that all validation steps must be completed and red warning messages resolved before quote submission is permitted. Vendors must ensure they are operating in the Seller role rather than the Seller Admin role to proceed. While the checklist references a Local Business Entity (LBE) certification question, the Software Program does not apply LBE preferences. Vendors are required to download and save all attachments listed in the Terms & Conditions Tab, accept the terms of the bid, and submit any documents related to their quote through the Attachments Tab. The City reserves the right to request product literature from vendors at any time.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .