Seller_Software_Program_Checklist_B2727619.pdf
PDF 121 KB Posted
- Attached to
- Knack Corporate Yearly Account Renewal
- Solicitation number
- B2727619
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's PHLContracts Software Program, outlining the required steps for vendors submitting quotes for software purchases. The checklist guides sellers through a 12-step process conducted via the PHLContracts online portal, beginning with verification of seller role and completion of the General Tab where vendors must declare Local Business Entity (LBE) certification status. Vendors must then enter unit costs and discounts for listed items in the Items Tab, answer all mandatory questions in the Questions Tab, and review and accept the terms and conditions of the bid. The contract opportunity involves a yearly account renewal for Knack Corporate software. No specific response dates, due dates, site visits, or bidder conferences are referenced in this checklist document, which serves as instructional guidance rather than a formal solicitation notice.
Pricing terms are to be established by vendors through unit cost and discount submissions for each listed item. The City of Philadelphia's software procurement policy indicates that awards will be made to the City's current software vendors unless otherwise stated, suggesting this may involve an incumbent vendor situation. Vendors are required to submit product literature upon request and may provide additional information through alternate description fields or supplementary attachments. The checklist emphasizes completing all validation requirements and submitting required documentation through the attachments tab before final quote submission on the PHLContracts portal. No specific funding amounts, sources, or set-asides are detailed in this procedural document.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .