Seller_Software_Program_Checklist B2727531.pdf

This is a seller checklist and instructional guide for the City of Philadelphia Procurement Department's PHLContracts software program, which governs the submission process for vendors bidding on city contracts, including software purchases. The document outlines a 12-step submission process that sellers must complete to submit quotes for procurement opportunities. The checklist requires vendors to confirm their seller role within the system, complete information across multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections, and answer all mandatory questions before submission. While specific project details, quantities, response dates, or contract terms are not detailed in this instructional document, it serves as the procedural framework for vendors responding to City of Philadelphia contract opportunities, including software system procurement such as the Wingswept Case Management System for the Department of Labor.

The document emphasizes that all software purchases will be awarded to the City's current software vendors unless otherwise specified, and vendors may be required to submit product literature upon request. The checklist requires vendors to enter unit costs and discounts for each item, download and accept all terms and conditions, complete required attachments, and address any validation warnings before final submission through the PHLContracts portal. The process applies to the Local Business Entity (LBE) Program certification question, though the LBE Program does not apply specifically to the Software Program category; vendors must still answer this question to proceed. No specific pricing, funding sources, incumbency information, or renewal options are outlined in this procedural document.