Seller_Software_Program_Checklist_B2627360.pdf
PDF 121 KB Posted
- Attached to
- FY27 Quickbase Enterprise Package
- Solicitation number
- B2627360
- Issued by
- Pennsylvania
About this file
This is a seller checklist document provided by the City of Philadelphia Procurement Department for vendors participating in the PHLContracts Software Program. The checklist outlines the sequential steps required for sellers to submit a quote through the online procurement platform. Vendors must complete twelve steps in a specific order: confirming their seller role (not seller admin), answering questions about Local Business Entity (LBE) certification status, entering unit costs and discounts for each line item, responding to all mandatory questions, downloading and reviewing all terms and conditions, uploading required attachments, and finally reviewing and submitting their quote through the PHLContracts website. The document emphasizes that vendors must click "Save & Continue" on every tab throughout the process and that red validation messages will appear until all required fields are completed.
The checklist indicates that the LBE Program does not apply to the Software Program, though the certification question must still be answered to proceed. Vendors have the option to use an alternate description field for additional item information or submit supplementary documents through the attachments tab. The document serves as an instructional guide to ensure vendors navigate the online bidding system correctly and provide all necessary information before final submission of their quote.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .