Seller_Software_Program_Checklist_B2627267.pdf
PDF 121 KB Posted
- Attached to
- Keeper Password Annual Renewal FY26
- Solicitation number
- B2627267
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for the Software Program administered by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the step-by-step process for vendors submitting quotes for software purchases, including the Keeper Password Annual Renewal for Fiscal Year 2026. Vendors must complete multiple tabs within the system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections before submitting their quote. The process requires vendors to confirm they are operating in the Seller role rather than Seller Admin role, answer all mandatory questions, accept terms and conditions, and attach required documentation. Red validation messages will appear if required fields are incomplete, and these must be resolved before quote submission is permitted.
The checklist emphasizes that all software purchases will be awarded to the City's current software vendors unless otherwise stated, and vendors may be required to submit product literature at the City's request. Pricing information must be entered in the Items tab, where vendors specify unit costs and optional discounts for each line item. The Local Business Entity (LBE) Program designation question must be answered to proceed, although it does not apply to the Software Program category. Vendors are responsible for downloading and saving all attachments listed in the Terms & Conditions tab and uploading any supporting documents through the Attachments tab prior to final quote submission through the PHLContracts system.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .