Seller_Software_Program_Checklist_B2627158.pdf
PDF 121 KB Posted
- Attached to
- QTY650 Udem license renewal
- Solicitation number
- B2627158
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Software Program, providing guidance for vendors submitting quotes through the PHLContracts platform. The document outlines a twelve-step submission process for vendors responding to software procurement opportunities, including the QTY650 Udemy license renewal contract. Vendors must complete sequential tabs within the system—General, Items, Questions, Terms & Conditions, Attachments, and Summary—addressing mandatory fields such as Local Business Entity (LBE) certification status, unit costs and discounts for listed items, responses to required questions, acceptance of terms and conditions, and submission of supporting documentation. The checklist emphasizes that vendors must maintain the Seller role (rather than Seller Admin role) throughout the process and resolve all red validation warnings before submission.
The checklist does not establish pricing terms, set-asides, or contract duration details, as these are determined within the underlying contract opportunity. The Software Program does not apply LBE certification requirements to awards, though vendors must answer the LBE question to proceed. Per the related contract opportunity, the City awards software purchases to its current software vendors unless otherwise specified, and vendors may be required to submit product literature upon request. The document functions as a procedural guide to ensure compliance with the City's electronic bidding system requirements rather than specifying substantive contract terms or conditions.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .