Seller Software Program Checklist B2627035.pdf
PDF 122 KB Posted
- Attached to
- ShareGate Migration Tool Annual Renewal
- Solicitation number
- B2627035
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for the City of Philadelphia Procurement Department's Software Program, providing step-by-step instructions for vendors submitting quotes through the PHLContracts platform. The checklist guides sellers through the submission process across multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must confirm their seller role rather than seller admin role, answer all mandatory questions, and complete required attachments before submission. The related contract opportunity involves an annual renewal for ShareGate Migration Tool software, with the City reserving the right to award purchases to current software vendors unless otherwise specified.
The submission process requires vendors to enter unit costs and optional discounts for each listed item, download and accept all terms and conditions, and address any validation warnings before final submission through the PHLContracts portal. Vendors may provide additional information through alternate description fields or separate attachments. While the Local Business Entity (LBE) certification question must be answered to proceed, the LBE Program does not apply to software purchases under this program. All documentation and supporting literature must be submitted as part of the quote package, with vendors responsible for ensuring compliance with all platform requirements prior to submission deadline.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .