Seller Software Program Checklist B2627032.pdf
PDF 122 KB Posted
- Attached to
- Quality System International Renewal
- Solicitation number
- B2627032
- Issued by
- Pennsylvania
About this file
This file is a seller checklist document provided by the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts platform for the Quality System International Renewal software program. The checklist outlines a 12-step process that vendors must follow to complete and submit their software quotes, including navigating to the correct seller role, completing all required tabs (General, Items, Questions, Terms & Conditions, and Attachments), and addressing validation warnings before final submission. Vendors must confirm their business status, enter unit costs and any applicable discounts for listed items, answer all mandatory questions, accept the terms and conditions of the bid, and upload any required supporting documentation through the platform.
The procurement is limited to the City's current software vendors unless otherwise specified in Section A of the contract, and vendors are required to submit product literature upon request from the City. The checklist emphasizes that the Local Business Entity (LBE) Program does not apply to this software program, though vendors must still answer the LBE certification question to proceed with their quote submission. All steps require vendors to click "Save & Continue" on every tab to ensure proper documentation and to clear red validation messages before the quote can be submitted through the PHLContracts portal.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
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