Seller_Software_Program_Checklist_B2626782.pdf

This document is a seller checklist for software program procurement issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the procedural steps required for vendors to submit quotes for software purchases with the City of Philadelphia. The process involves completing multiple tabs within the submission system, including a General Tab where vendors must confirm their Local Business Entity (LBE) certification status, an Items Tab where unit costs and discounts are entered, a Questions Tab requiring responses to mandatory inquiries, a Terms & Conditions Tab where vendors must accept bid terms and download required attachments, an Attachments Tab for uploading supporting documents, and a Summary Tab for final review and submission. Vendors must ensure all validation requirements are addressed before submitting their quotes, with the system providing red validation messages to indicate incomplete sections.

The City of Philadelphia awards software purchases to its current vendors unless otherwise specified in Section A of the relevant procurement notice. Prospective vendors may be required to submit product literature at the City's request to support their bids. The LBE Program, while not applicable to the Software Program, requires vendors to answer the certification question to proceed with quote submission. All documentation must be completed and validated before final quote submission through the PHLContracts portal.