Seller_Flat _Printing Program_Checklist 5.pdf

This document is a seller checklist for the City of Philadelphia Procurement Department's Flat Printing Program. The checklist outlines the step-by-step submission requirements for vendors bidding on a flat printing purchase opportunity. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award. The checklist guides bidders through completing multiple tabs in the PHLContracts.phila.gov online portal, including the General Tab, Items Tab, Questions Tab, Terms & Conditions Tab, Attachments Tab, and Summary Tab, with mandatory completion and review of each section before final submission.

The pricing submission requires sellers to enter unit costs and optional discounts for each item in the bid through the Items Tab. The Local Business Entity (LBE) Program does not apply to the Flat Printing Program, though bidders must answer the LBE certification question to proceed. All mandatory questions must be answered, all terms and conditions must be accepted, and any required attachments must be uploaded before submission. Bidders should review their complete quote for validation warnings and errors in the Summary Tab prior to final submission. No services or deliverables should be provided until the vendor receives official notification of award from the City department.