Seller Checklist - Small Purchases B2728218.pdf
PDF 157 KB Posted
- Attached to
- METER READERS
- Solicitation number
- B2728218
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department for a Meter Readers micro purchase opportunity. The checklist outlines the required steps for vendors to submit quotes through the PHLContracts platform. The micro purchase will be awarded as a whole to the lowest responsive and responsible bidder, and sellers must quote all items to be eligible for award. No specific quantities, response dates, due dates, site visits, or bidder conferences are detailed in this checklist document. The resulting award will establish a Requirements contract, and vendors are instructed not to deliver or provide service until formally notified by the department.
The checklist provides procedural guidance rather than pricing or financial terms. Vendors must complete multiple steps including confirming their seller role, indicating Local Business Entity (LBE) certification status, entering unit costs for each item, answering mandatory questions, accepting terms and conditions, and submitting required attachments. All quotes must include an executed Consent & Authorization form in the vendor profile; quotes without this documentation will not be considered. Vendors are encouraged to submit an optional LGBTQ Applicant Opportunity Data Form. The checklist emphasizes validating all entries and addressing red validation warnings before submission through www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions_B2728218.pdf | ||
| Consent Authorization B2728218.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .