Seller Checklist_B2728413.pdf
PDF 157 KB Posted
- Attached to
- RUNWAY SAND, SILICA
- Solicitation number
- B2728413
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist serves as a step-by-step guide for vendors submitting quotes for runway sand and silica to the City of Philadelphia in Pennsylvania. The procurement is structured as a micro purchase to be awarded as a whole to the lowest responsive and responsible bidder, with the award resulting in a Requirements contract. Vendors are instructed not to deliver or provide services until notified by the department. The checklist requires vendors to complete multiple tabs within the PHLContracts system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections.
The pricing structure requires vendors to enter unit costs for each listed item, with any freight charges to be incorporated into the cost of items. A Consent & Authorization form must be on file in the vendor's profile or attached to the submission; quotes without this form will not be considered. While the Local Business Entity (LBE) Program does not apply to small order purchases, vendors must answer the LBE certification question to proceed. Vendors are encouraged to submit an optional LGBTQ Applicant Opportunity Data Form and must accept all terms and conditions of the bid before submission. The checklist emphasizes the importance of resolving all red validation warnings before final submission on the PHLContracts platform at www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions_B2728413.pdf | ||
| SILICA SPEC SHEET_B2728413.pdf | ||
| Consent Authorization_B2728413.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .