Seller Checklist B2626818.pdf
PDF 189 KB Posted
- Attached to
- Heavy Duty Shelving
- Solicitation number
- B2626818
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document from the City of Philadelphia Procurement Department for Small Purchases submitted through the PHLContracts platform. The document serves as a procedural guide for vendors responding to small purchase opportunities rather than a specific solicitation. It outlines the required steps for completing and submitting quotes through the PHLContracts system, including ensuring proper seller role assignment, answering mandatory questions related to Local Business Entity (LBE) certification status, entering unit costs for items, and reviewing all Terms & Conditions before submission.
The checklist requires vendors to submit several mandatory and optional documents, including an executed Consent & Authorization form (without which no quote will be considered), completion of all required attachments, and optionally the LGBTQ Applicant Opportunity Data Form. Vendors must progress through eight tabs—General, Items, Questions, Terms & Conditions, Attachments, and Summary—addressing red validation warnings at each step and clicking "Save & Continue" on every tab to ensure proper submission. The document emphasizes that the LBE Program does not apply to Small Purchases but still requires completion of the LBE certification question to proceed. No specific pricing, contract term, award date, or set-aside information is provided in this procedural checklist.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Shelving.pdf | ||
| LGBTQ_Applicant_Data_Form_B2626818.pdf | ||
| Micro Purchase Terms and Conditions B2626818.pdf | ||
| Consent_Authorization B2626818.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .