Dublin_Make_Ready_Solicitation_JUL18_ejd.pdf

Embassy of the United States of America

Dublin, Ireland

July 21, 2017

To: Prospective Offerors

Subject: Solicitation number SEI300-17-Q-0012

Enclosed is a Request for Quotation (RFQ) for make ready services (minor maintenance and repair of residences). To submit a proposal:

follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit your proposal to the address shown on the Standard Form 1442 that follows this letter.

A public pre-proposal conference to discuss the requirements of this solicitation will be held on:

Tuesday, August 15, 2017 at 11:00 at:

U.S. Embassy Annex, 87-89 Pembroke Road, Ballsbridge, Dublin 4

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions. However, we may hold discussions with companies in the competitive range if there is a need to do so. Electronic offers will be accepted by sending to Mr.

Emmet Downey downeyej@state.gov

Written (hard copy) offers can be sent to the address shown on the SF-1442, block 8 marked for the attention of Mr. Downey

Proposals are due by Tuesday August 29, 2017 at 15:00 local time.

Sincerely, Caroline Harley

Contracting Officer mailto:downeyej@state.gov

MAKE READY SOLICITATION

SECTION A

Form SF1442

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for all make-ready services for residences for U.S. Embassy Dublin as described in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready. The

Contractor shall furnish services according to task orders issued by the Contracting Officer. Oral task orders may be necessary for emergencies; however, they shall be issued in writing within three days after issuance of the oral instructions. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 2).

The contract will be for a one-year period from the date of the contract award, with 4

(four) one-year options. For each effective year of the contract, the U.S. Government guarantees a minimum order of Euro €100.00 worth of services. The maximum amount of services ordered under each year of the contract will not exceed Euro €200,000.00 worth of services.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section B.4.4. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

B.3.1 DEFENSE BASE ACT (DBA) The Offeror shall include DBA insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

B.3.2 VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.3 CURRENCY

Note: U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S.

dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation under the laws of a state within the United States.

Any firm, which is not a U.S. firm, is a foreign firm. Foreign firms are allowed to submit their pricing in Euro and receive payment in Euro.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

B.3.3 BASE YEAR PRICES

(Starting on the date stated in the Notice to Proceed and continuing for a period of 12 months)

CLIN

Description of Service Unit of

Measure

Price per

Unit, specify currency

Estimated Quantity

Total Est. Price, specify currency

001 Painting woodwork; clean old paint, repair plaster, prime and smooth surface, apply one coat of undercoat and one coat of

(oil-based) paint, (eggshell)

Sqm*

1000 sqm

002 Painting walls, two coats, emulsion paint, (washable/soft-sheen) finish, following surface preparation

003 Painting ceilings, one coat, (emulsion) paint, (matte) finish, following surface preparation

500 sqm

004 Painting trim/baseboards, one coat, (oil-based) paint, (eggshell) finish, following surface preparation

Linear meter 500 sqm

005 Textured Surfaces preparatory work

(if separated out)

006 Painting of textured surfaces, one coat, (emulsion) paint, (eggshell) finish

007 Cleaning of installed carpets, including spot removal (see

Section C.2.3)

Janitorial/Cleaning services

(see Section C.2.4)

Plumbing services (see Section

C.2.5)

Electrical services (see Section

C.2.6)

Gas Heating/Boiler services

(see Section C.2.7)

Carpentry services (see Section

C.2.8)

Roofing services (see Section

C.2.9)

Gardening services (see Section

C.2.10)

Masonry services (see Section

C.2.11)

General Mechanical services

(see Section C.2.12)

Window Cleaning services (see

Section C.2.13)

100 sqm

VAT (specify rate)

DBA Workers Compensation

Insurance see 52.228-3

Ea

Total of all line-item prices:

*Sqm – square meter

Base Year Total:

B.3.4 FIRST OPTION YEAR PRICES

Price per

Unit, specify currency

Estimated

Quantity

001 Painting woodwork; clean old paint, repair plaster, prime and smooth surface, apply one coat of undercoat and one coat of

(oil-based) paint, (eggshell) emulsion paint, (washable/soft-sheen) finish, following surface

(emulsion) paint, (matte) finish, coat, (oil-based) paint, (eggshell) finish, following surface preparation

Linear meter

005 Textured Surfaces preparatory work one coat, (emulsion) paint, including spot removal (see

Plumbing services (see Section

C.2.5)

Electrical services (see Section

C.2.6)

Gas Heating/ Boiler (see

Section C.2.7)

Carpentry services (see Section

C.2.8)

Gardening services (see Section

C.2.10)

Window Cleaning services

(see Section C.2.13)

First Option Year Total:

B.3.5 SECOND OPTION YEAR PRICES

Price per

Unit in specify currency

001 Painting woodwork; clean old paint, repair plaster, prime and smooth surface, apply one coat of undercoat and one coat of (oil-based) paint, (eggshell) emulsion paint, (washable/soft-sheen) finish, (emulsion) paint, (matte) finish, following surface coat, (oil-based) paint, (eggshell) finish, following surface preparation

005 Textured Surfaces preparatory work one coat, (emulsion) paint, including spot removal (see

Plumbing services (see

Section C.2.5)

Electrical services (see

Section C.2.6)

Carpentry services (see

Section C.2.8)

Gardening services (see

Section C.2.10)

Second Option Year Total:

B.3.6 THIRD OPTION YEAR PRICES

Price per

Unit specify currency

001 Painting woodwork; clean old paint, repair plaster, prime and smooth surface, apply one coat of undercoat and one coat of (oil-based) paint, (eggshell) emulsion paint, (washable/soft-sheen) finish, finish, following surface

004 Painting trim/baseboards, one coat, (oil-based) paint, (eggshell) finish, following surface preparation

005 Textured Surfaces preparatory work one coat, (emulsion) paint, including spot removal (see

012 Carpentry services (see

Masonry services (see

Section C.2.11)

Third Option Year Total:

B.3.7 FOURTH OPION YEAR PRICES

Price per

Unit specify currency

001 Painting woodwork; clean old paint, repair plaster, prime and smooth surface, apply one coat of undercoat and one coat of (oil-based) paint, (eggshell) emulsion paint, (washable/soft-sheen) finish, finish, following surface

004 Painting trim/baseboards, one coat, (oil-based) paint, (eggshell) finish, following surface preparation

005 Textured Surfaces preparatory work one coat, (emulsion) paint, including spot removal (see

012 Carpentry services (see

Masonry services (see

Section C.2.11)

Fourth Option Year Total:

B.3.8 GRAND TOTAL PRICES FOR BASE YEAR PLUS FOUR OPTION YEARS:

Base Year Total:

First Option Year Total:

Second Option Year Total:

Third Option Year Total:

Fourth Option Year Total:

Grand Total Price for all Years:

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the

"Period of Performance." All task orders are subject to the terms and conditions of this contract.

This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders orally but will be confirm them in writing within three days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the

Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. See the sample task order at Section J, Exhibit 2. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Type of work to be performed

(f) Amount of work (square meters or linear meters)

(g) Point of contact for questions

B.4.4 COMPLETION DATE – The Contractor shall complete all services on individual housing units within ten (10) days of receipt of a task order. The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the

Government.

The completion date is fixed and may be extended only by a written modification signed by the

Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL – The U.S. Embassy in Dublin requires a make-ready service contractor to perform task orders on US Government owned and leased residential properties.

The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The Contractor shall designate an

English speaking representative who shall supervise the Contractor's workforce and be the

Contractor's liaison with the Government.

A designated representative shall be located on site and shall have supervision as a function of their responsibilities during the times while the contractor’s employees are on-site.

The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes.

C.1.3. PERSONNEL - The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform make-ready services for task orders issued under this contract. Helper positions do not need to meet the experience requirement. The contractor shall ensure all technicians working on site are properly identifiable and display valid company identification badge.

C.2 STANDARDS

C.2.1 APPLICABLE PAINTING STANDARDS AND PAINT SPECIFICATIONS

C.2.1.1 LOCAL/INDUSTRY PAINTING STANDARDS

Painting and preparatory work shall be in accordance with local industry standard affiliates; Construction Industry Federation, Master Painters and Decorators of Ireland and the instructions given below. In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

C.2.1.2 PAINT SPECIFICATIONS

Paint used shall be industry standard for the required application, at a minimum. Brands should be reputable, for example; Dulux, Crown, Fleetwood, Johnstones, Farrow & Ball, Sherwin Williams etc.

C.2.1.3 PREPARATION AND PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, and return such property to its original position.

The Contractor shall also protect floors from soiling and paint spills. The Contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the Contractor shall use industry standard protective coverings and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, a specialist floor finishing company at the Contractor’s expense shall perform the clean-up. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.2.1.4 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

(a) INTERIOR AND EXTERIOR PAINTING

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application.

Identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: Provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification will not be acceptable.

(5) Deliver materials to the job site in manufacturer's original, unopened packages and containers bearing manufacturer's name and label with trade name and manufacturer's instructions.

(6) Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). Protect from freezing. Keep storage area neat and orderly. Remove oily rags and waste daily.

(7) Project Conditions: Do not apply paint when the relative humidity exceeds 85 percent, at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. Apply paint only in temperatures in accordance with manufacturer's specifications.

(8) Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected.

(9) Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

(10) Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry.

Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(11) Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed.

(12) Materials Preparation: Mix and prepare paint following manufacturer's directions.

(13) Application: Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(i) Unless otherwise specified, the contractor is to use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

(ii) On exterior surfaces, apply a high quality exterior grade latex base paint that matches as closely as possible to the existing color on the exterior of the property, or a color as otherwise specified by the COR. Before painting, scrape, sand, fill and prime the surface with a latex base primer. The

Contractor should plan on extensive preparatory work before painting. Do not apply exterior paint in snow, rain, fog or mist; or when the relatively humidity exceeds 85 percent; or to damp or wet surfaces.

(iii) Provide finish coats that are compatible with primers used.

(iv) The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

(v) Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(14) Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

(15) Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. .

(16) Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

(17) Brush Application: Brush out and work brush coats into surfaces in an even film. Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

(18) Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(19) Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

(20) Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

(21) Upon completion of painting, clean glass and paint-spattered surfaces.

Remove spattered paint by washing, scraping or other methods, and using care not to scratch or damage adjacent finished surfaces.

(22) Remove temporary protective wrappings and tapes after completion of painting operations.

(b) DRYWALL/PLASTER REPAIR

Patch defective drywall with a similar thickness and fire rated drywall. Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to paining.

Exterior surfaces must be spackled with exterior grade compounds.

(c) TEXTURE ONLY – WALLS

Occasionally, the Government may require a wall to be textured that has not previously been textured. The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the

Contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The minimum assignment for this requirement will be one room within a unit.

(d) TEXTURE ONLY - CEILING

Occasionally, the Government may require that a ceiling be textured that has not previously been textured. The Contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply an "acoustic" type texture. The minimum assignment for this requirement will be one room within a unit.

(e) PAINT EXTERIOR TRIM

Apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior trim of the property, or a color as specified by the COR.

The trim is to be scraped, sanded, filled, and primed with a latex base primer, prior to painting. The Contractor should plan on extensive preparatory work prior to painting.

The specifications for exterior paint apply, unless otherwise specified.

(f) REMOVE WALL COVERING

By task order, remove the designated wall covering (such as wallpaper, cork, mirror, and tile). After removing the wall covering the area shall be cleaned and made ready for painting. The Contractor shall remove and properly dispose of the old wall covering.

(g) PLASTER

Repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

(h) STUCCO

Repair any damaged stucco and remove any loose stucco before applying paint.

C.2.2 CARPET REPLACEMENT STANDARDS

The Contractor shall remove and dispose of existing carpets and pad/underlay as designated. After preparing floors according to the nature and type of floor. The Contractor shall provide and install wall-to-wall carpet and pad/underlay. The type of the carpet will be mid-grade suitable for residential use. Carpet color will be provided in the delivery order.

Carpet replacement shall not disturb or damage any fixed property (such as light fixtures, baseboards, or windows). The Contractor shall protect such property or move and return it to its original position.

The Contractor shall move all furnishings (such as furniture, cabinets) and return them to their original positions after completion of carpet replacement. The Contractor shall clean the work area free of litter and debris.

C.2.3 CARPET CLEANING STANDARDS

The Contractor shall clean designated carpets using professional equipment and industry grade cleaners. Carpet cleaning should be carried out in accordance with local industry standard affiliates; IBEQ/Irish Contract Cleaning Association. All carpet areas shall be professionally cleaned with a deep cleaning, economically friendly agent. Vacuuming alone is not adequate.

The Contractor shall ensure that all carpets, runners, and carpet protectors are free from dust, dirt, mud, pet dander, and other items that could cause an allergic response. The Contractor shall remove excess liquid from carpets after cleaning to allow for the carpets to dry quickly.

The Contractor is responsible for any damage caused to carpets in the cleaning process and/or because of excess moisture left in carpets after cleaning.

Carpet cleaning shall not disturb or damage any fixed property (including light fixtures and baseboards). The Contractor shall protect or move and return such property to its original position.

The Contractor shall move and return furnishings (such as furniture, cabinets) to their original positions after completion of carpet cleaning. The Contractor shall clean the area and make it free of litter and debris.

C.2.4 JANITORIAL/CLEANING STANDARDS

The Contractor shall complete the following requirements and the checklist in Section J, Exhibit 4. All cleaning shall use appropriate industrial-quality cleaning supplies and environmentally-preferred chemical cleaning products. Information on environmentally-preferred products (EPP) is available on the Internet at http;//www.gsa.gov/portal/category/27119 Local equivalents are acceptable.

The following items and areas shall be cleaned:

(a) Clean:

(1) all sinks, showers, baths and other sanitary ware,

(2) mirrors,

(3) tile surfaces,

(4) fixtures in bathrooms, kitchens and other areas,

(5) interior and exterior of all installed appliances, radiators and hardware;

(b) vacuum all carpets and soft furnishings

(c) mop and dry all floors,

(d) dust all closets, cabinets, and furniture;

(e) polish wood surfaces on cabinets and furniture,

(f) polish glass surfaces on cabinets and furniture,

(g) polish fixtures; and

(h) clean all balconies and other private outside areas.

C.2.5 PLUMBING SERVICES

The Contractor shall perform the following plumbing inspection and repairs and use the checklist in Section J, Exhibit 4. The Contractor shall provide licenced technicians for all plumbing works. All technicians shall be Register of Gas Installers of Ireland (RGII) certified or hold other local regulatory plumbing qualification at a minimum. RGII certification information here: http://www.rgii.ie/

(a) Inspect all plumbing work including:

pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, hot water heaters, boilers, toilet fixtures, plugs, chains, hoses, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions;

(b) Provide routine service such as:

retightening, caulking, lubricating, and performing first echelon maintenance.

The Contractor shall furnish all supplies and equipment needed for the repairs.

C.2.6 ELECTRICAL SERVICES

The Contractor shall perform the following electrical services and use the checklist in

Section J, Exhibit 4.

(a) Evaluate the operating condition and safety of all systems and equipment, including:

electrical outlets, switches, wiring, installed appliances, doorbells, intercoms, ceiling fans, light fixtures, water heaters, circuit breakers, fuse boxes and feed line connections.

(b) Make basic repairs, including:

resetting circuit breakers or replacing fuses, fixing loose connections, replacing switches, etc.

The Contractor shall provide licenced technicians for all electrical works. All technicians shall be Registered Electrical Contractors of Ireland (RECI) certified at a minimum. The Contractor shalll provide all materials.

RECI certification information here: http://www.reci.ie/

C.2.7 HEATING SYSTEMS AND BOILERS

http://www.rgii.ie/ http://www.reci.ie/

The Contractor shall perform the following services using the Plumbing checklist in

(a) Inspect all Heating System and boiler work including:

pipes, ducts, valves, filters, dampers, fittings, waste water and sewer lines, traps, catch basins, combustion systems, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions;

(b) provide routine servicing such as retightening, caulking, lubricating, replacing and/or washing filters, and performing first echelon maintenance.

The Contractor shall provide licenced technicians for all heating systems and boiler works. All technicians shall be certified to local standards at a minimum. The Contractor shalll provide all materials.

Note the following specific requirements:

(a) Inspect pumps for abnormal temperature, vibration, noise, and other trouble symptoms, and adjusting as necessary.

(b) Inspect valves for restriction, leaks and other trouble symptoms, and adjusting as necessary.

(c) Perform cleaning, washing and/or replacing of all air filters for any air handling and fan coil units. The term "cleaning" means "dusting" where unwashable filters are used, "washing", where washable filters are used, and "replacing" where unwashable/disposable filters are used. Contractor to supply replacement filters.

(d) Make insulation tests, adjust relays, reset circuit breakers, and clean contact surfaces.

For Gas Boilers

Open up and clean smoke spaces

Disconnect and remove the burner head combustion head

Check diffuser plate, ignition electrodes, H.T. leads, blast tube

Check and reset head settings

Re-assemble the burner and calibrate the combustion to obtain the optimum burner efficiency on the full firing range

The Contractor shall provide licenced technicians for all gas boiler works. All technicians shall be Register of Gas Installers of Ireland (RGII) certified at a minimum. The Contractor shalll provide all materials.

RGII certification information here: http://www.rgii.ie/ http://www.rgii.ie/

C.2.8 CARPENTRY SERVICES

The Contractor shall perform the following carpentry services using the checklist in

(a) The Contractor shall inspect all:

wood cabinets, closets, doors, moldings, panels, fixtures, furniture pieces, stairways, including railings, balustrades, treads, risers and nosings, along with all doors in the residence. Also, inspect all toilet paper holders, soap trays, towel racks, shower curtain rods, toilet seats, medicine cabinets, venetian blind brackets, clothing rails, curtain rods, and any other like items.

(b) All necessary minor repairs shall be made to all items listed above, including:

repairing, adjusting and/or replacing hinges, latches, closet rods, shelves, moldings and wood panels, cracks and chips, bathroom fixtures, curtain rods and venetian blinds, and caulking and staining repaired areas to match the color of the original wood.

C.2.9 ROOFING SERVICES

The Contractor shall perform the following roofing services using the checklist in Section

J, Exhibit 4.

(a) The Contractor shall inspect:

(1) The roof and eaves for leaks or other evidence of damage.

(2) Inspect all rain gutters and water drains for blockages and leaks, and inspect all water catchers for proper positioning.

(b) The Contractor shall make minor repairs to:

(1) the roof membrane, including patching leaks, repairing shingles

(2) rain gutters and drains

C.2.10 GARDENING SERVICES

The Contractor shall perform the following gardening services using the checklist in

The Contractor shall:

(a) Clean trash and debris from all lawn, yard, and garden areas.

(b) Mow lawns, trim hedges, prune trees, and remove weeds to present a neat and orderly appearance to the areas.

(c) Remove all cuttings and clippings for disposal in a licenced waste facility.

C.2.11 MASONRY SERVICES

The Contractor shall perform the following masonry services using the checklist in

(a) Inspect all stone and concrete work, including exterior and interior walks, floors, partitions, walls, and stone facing, for breaks, cracks, crumbling and other deterioration.

(b) Make necessary repairs.

C.2.12 GENERAL MECHANICAL SERVICES

The Contractor shall perform the following general mechanical services using the checklist in Section J, Exhibit 4

The contractor shall:

(a) Inspect and repair all garage doors, fences, gates, windows, sliding doors, doorstops, and interior fixtures, including door knobs and knockers, and pull cords.

(b) Inspect and clean all vents, including kitchen, bathroom, and dryer vents.

C.3 MAJOR REPAIRS

The Contractor shall immediately inform the COR or the Embassy Facility Management

Office of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The

Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR. The Contractor shall make efforts to minimize such trouble or damage in systems or areas being serviced until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this contract.

C.4 CONTRACTOR PERSONNEL

All personnel and technicians assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor, and shall be supervised by the

Contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the

Contracting Officer.

C.5 SUPERINTENDENCE BY CONTRACTOR

The entire operation of the contracted services shall be superintended by the Contractor’s project supervisor. The liaison shall coordinate the performance of the contracted services with the needs of the Government.

The liaison, or a qualified assistant, shall be on duty throughout the normal operating hours of the Embassy listed in Section F.8. The liaison shall also superintend the performance of the contracted services on Saturdays, Sundays, and holidays if necessary and agreed with the

COR in advance.

C.6 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out,

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and impove any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall to the attention of the Contracting

Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

C.7 INSPECTION BY GOVERNMENT

The services performed and the supplies furnished for this contract will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

SECTION D – PACKAGING AND MARKING

D.1 The Contractor shall mark materials delivered to:

American Embassy, 42 Elgin Road, Ballsbridge, Dublin 4

Attn: General Services Officer/Housing

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm. Please note these addresses are subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to access the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference:

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

http://acquisition.gov/far/index.html http://farsite.hill.af.mil/vffara.htm http://www.statebuy.gov/home.htm

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm. Please note these

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference:

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.211-12 LIQUIDATED DAMAGES – CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of one hundred and twenty Euro €120.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

F.2 PERIOD OF PERFORMANCE. The performance period of this contract is from the start date in Notice to Proceed and continuing for 12 months, with four, one-year options to renew.

The initial period of performance includes any transition period authorized under the contract.

F.3. DELIVERABLES

The Contractor shall deliver the following items:

Description

Delivery Date

Deliver To:

http://acquisition.gov/far/index.html http://farsite.hill.af.mil/vffara.htm

H.12.2 – Biographies of Personnel 1 10 days after award COR

H.3 – Bonds 1 30 days after award CO

H.4 – Both DBA and Liability

Insurance/Licenses & Permits

1 30 days after award CO

H.10.1 – Safety Plan 1 30 days after award COR

H.7.1 – Waste Disposal Report 1 Last day of each month COR

F.4 CONTRACTOR’S SUBMISSION OF WORK SCHEDULE FOR TASKORDERS

The time for submission of the schedules and General Instructions referenced in Section I, 52.236-15, “Schedules for Construction Contracts,” Paragraph (a) is modified to reflect the due date for submission as fifteen (15) days calendar days after receipt of an executed contract.” The

Contractor shall revise such schedules weekly:

(1) to account for the actual progress of the work,

(1) to reflect approved adjustments in the performance schedule, and

(1) as required by the Contracting Officer to achieve coordination with work by the

Government and any separate contractors employed by the Government.

The Contractor shall submit a schedule that sequences work to minimize disruption at the job site.

All deliverables shall be in the English language and any system of dimensions (such as

English or metric) shown shall be consistent with the contract. If the Contractor has failed to act promptly and responsively in submitting its deliverables, the Government in approving such deliverables shall allow no extension of time for delay. The Contractor shall identify each deliverable as required by the contract.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding on the

Contractor. The completion date is fixed and may be extended only by a written modification to the task order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(a) extend the completion date or obligate the Government to do so,

(b) constitute acceptance or approval of any delay, nor

(c) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date

F.6 NOTICE OF DELAY

The Contractor shall notify the Government if the contractor receives a notice of any change in the work, or if any other conditions arise that may cause or are actually causing delays and the Contractor believes may result in completion of the project after the completion date.

The notification shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. The Contractor shall obtain the approval of the Contracting Officer for any revisions to the approved time schedule.

F.7 NOTICE TO PROCEED

(a) Following receipt from the Contractor of acceptable bonds or evidence of insurance within the time specified in Section H of this contract, the Contracting Officer will provide to the Contractor a Notice to Proceed. The Contractor shall then begin work.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to

Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8 WORKING HOURS

The Contractor shall perform all work Monday through Friday 7:30 a.m. – 17:00 p.m.

except for the holidays identified in Sections I.15. The Contracting Officer may approve other hours. The Contractor shall give 24 hours advance notice to the Contracting Officer, who may consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase if initiated by the Contractor.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR

52.249-10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the

Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore

(a) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(b) cannot be overcome by reasonable efforts to reschedule the work, and

(c) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

The Government will hold a post award conference ten (10) days after contract award at

87/89 Pembroke Road, Ballsbridge, Dublin 4 to discuss the location and type of residences to be serviced, submittals, personnel issues, procedures and other important matters concerning the

SECTION–G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999

a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s

Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation

b) The COR for this contract is the Embassy Housing Agent

G.1.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of contractor invoices, including the supporting documentation required by the contract.

The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

U.S. Embassy, Financial Management Office, 42 Elgin Road, Ballsbridge, Dublin 4

G.2.1 GENERAL

The Contractor shall follow Section I, 52.232-“, "Payments Under Fixed-Price

Construction Contracts.” The following subsections elaborate upon the information contained in that clause.

G.2.2 DETAIL OF PAYMENT REQUESTS

The Contractor’s requests for payment, which shall be made no more frequently than monthly shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

G.2.3 PAYMENTS TO SUBCONTRACTORS

The Contractor shall make timely payment from the proceeds of the progress or final payment to subcontractors and suppliers following the Contractor’s contractual arrangements with them.

G.2.4 EVALUATION BY THE CONTRACTING OFFICER

The Contracting Officer shall make a determination as to the amount that is due after an inspection of the work. The Contracting Officer shall advise the Contractor if the Contracting

Officer does not approve payment of the full amount applied for, less the retainage addressed in

FAR 52.232-5.

G.2.5 ADDITIONAL WITHHOLDING

Independently of monies retained by the Government under FAR 52.232-5 the

Government may withhold from payments due the Contractor any amounts necessary to cover:

(a) Wages or other amounts due the Contractor’s employees on this project;

(b) Wages or other amounts due employees of subcontractors on this project;

(c) Amounts due to suppliers of materials or equipment for this project; and

d) Any other amounts that the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and costs for failure to make adequate progress.

G.2.6. PAYMENT

In accordance with 52.232-27(a), the 14-day period identified in FAR 52.232-

27(a)(1)(i)(A) is changed to 30 days.

G.3 RECORDKEEPING REQUIREMENTS

The Contractor and the COR shall both maintain a complete and accurate management file. The file shall contain, as a minimum, the following items:

(a) The Government's copies of all task orders issued under this contract, and all inspection reports completed by the COR (OF-127). These forms will be supplied to advise the Contractor of service requests and to document the performance of all work.

(b) Contractor’s Service Report forms, documenting arrival and departure time of the contractor's representative performing the service, and all information on parts installed.

(c) Documentation of any complaints from post personnel or unusual incidents that may have taken place during the visit to the site.

G.4 VALUE ADDED TAX

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION–H - SPECIAL CONTRACT REQUIREMENTS

H.1 ISSUANCE OF ORAL TASK ORDERS

The Contracting Officer may issue oral task orders, as stated in Section B.4.1. Any oral task orders issued shall be confirmed in writing within three days when the Mission is open for business. U.S. or local holidays observed by the Mission and natural disasters or other emergencies that result in a suspension of normal operations shall not be counted against the three-day period. In all cases, the Contractor must begin work after receipt of an oral order, without waiting for written confirmation.

H.2 ORDERING OFFICIAL

The designated ordering individual for this contract is the Contracting Officer.

H.3 BOND REQUIREMENTS

H.3.1 TYPE OF BONDS

The Contractor shall furnish:

(1) a performance and guaranty bond and a payment bond on forms provided by and from sureties acceptable to the Government, each in the amount of 20% of the contract price, or

(2) comparable alternate performance security approved by the Government such as a letter of credit shown in Section J.

H.3.2 TIME FOR SUBMISSION

The Contractor shall provide the bonds required by Paragraph H.3.1 within ten (10) days after contract award. Failure to submit:

(1) the required bonds other security acceptable to the Government;

(2) bonds from an acceptable surety; or

(3) bonds in the required amount, may result in rescinding or termination of the contract by the Government.

The Contractor shall be liable for costs described in FAR 52.249-10, "Default (Fixed-

Price Construction) if the contract is terminated.

H.3.3 COVERAGE

The bonds or alternate performance security shall guarantee:

(a) the Contractor's completion of the work within the contract time,

(b) the correction of any defects after completion as required by this contract,

(d) the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and

(e) the satisfaction or removal of any liens or encumbrances placed on the work.

H.3.4 DURATION OF COVERAGE

The required performance and payment securities shall remain in effect in the full amount required until final acceptance of the project by the Government. At that time, the penal sum of the performance security only shall be reduced to 10% of the contract price. The performance security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage. The requirement for payment security terminates at final acceptance.

H.3.5 52.228-2 ADDITIONAL BOND SECURITY (OCT 1997)

The Contractor shall promptly furnish additional security required to protect the

Government and persons supplying labor or materials under this contract if –

(a) Any surety upon any bond, or issuing financial institution for other security, furnished with this contract becomes unacceptable to the Government;

(b) Any surety fails to furnish reports on its financial condition as required by the

Government; or

(c) The contract price is increased so that the penal sum of any bond becomes inadequate in the opinion of the Contracting Officer; or

(d) An irrevocable letter of credit (ILC) used as security will expire before the end of the period of required security. If the Contractor does not furnish an acceptable extension or replacement ILC, or other acceptable substitute, at least 30 days before an ILC’s scheduled expiration, the Contracting Officer has the right to immediately draw on the ILC.

RESERVED

H.4 INSURANCE

H.4.1 AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary under Section I, 52.228-“, "Insurance–e - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form…