Packing Shipping and Crating Services _4_.pdf

US Embassy Cairo

8 Kamal El Din Salah St, Garden City, Cairo, Egypt

3/1/2012

Dear Prospective Quoter:

SUBJECT: Solicitation Number SEG2012-R-0006 Packing, Carting & Shipping Services

The Embassy of the United States of America invites you to submit a proposal for packing, freight handling, forwarding, cargo storage, customs clearance and other related services for the United States Post, Cairo, Egypt.

The Embassy intends to award multiple contracts for these services.

The Embassy intends to conduct a pre-quotation conference on April 3rd, 2012 at 10.00 am at the site and all prospective offerors who have received a solicitation package will be invited to attend. See Section 3 of the attached Request for Proposals (RFP). Question should be written in English and sent to Cairo-Contracts@state.gov. Please ensure that all questions are clearly marked “RE solicitation number [SEG3002012-R-0006]”

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed" to the to the Procurement & Contracting Office, 8 Kamal El Din Salah St., Cairo II Building, 3rd Floor, on or before noon time on April 16th, 2012. No quotations will be accepted after this time.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Block 23

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to Cairo-Contracts by e-mail Cairo-Contracts@state.gov.

Sincerely, Myron Hirniak Contracting Officer

TABLE OF CONTENTS

Section 1 - The Schedule or SF1449 cover sheet Continuation to SF1449, RFP Schedule of Supplies/Services, Block 20 Attachment 1: Scope of Work Attachment 2: Packing Specifications Attachment 3: Government Furnished Property

Section 2 - Contract Clauses

Contract Clauses Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Representations and Certifications Addendum to Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

Continuation to SF1449

RFP SEG300-2012-Q-0006

SECTION 1 - THE SCHEDULE

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

SHIPPING/PACKING SERVICES

1. PERFORMANCE WORK STATEMENT

For each year of the contract, the U.S. Government guarantees a minimum order of $5,000.00.

The maximum amount of shipping/packing services each year of this contract will not exceed $300,000.00

Individual purchases shall be documented as follows: All services under this contract shall be performed on the basis of individual Firm Fixed Priced task orders, issued as the need arises by the Contracting Officer.

2. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start. The period of performance shall be from date of award for twelve months.

1. PRICING.

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work.

All prices quoted shall be in U.S. dollars. The Government will make payment in local currency for local companies and in U.S. dollars for US firms

BASE PERIOD PRICES

Twelve (12) Months

Unit Rate Estimated Total Est.

of Measure per Unit Quantity* Amount

1.Packing Services

1. Packing Services

1.1 Packing of HHE Effects 100 Lbs Net _____ 2420 _______

1.2 Packing of UAB 100 Lbs Net _____ 185__ _______

1.3 Air freight official outgoing 100 Lbs Net _____ 110__ ______

1.4 Sea freight official outgoing 100 Lbs Net _____ 35 __ _______

1.5 Loose-Pack Services

1.5.1. With preliminary packing 100 Lbs Net _____ 700__ _______

1.5.2. Without preliminary packing 100 Lbs Net _____ 140__ _______

2. Unpacking Services

2.1. Unpacking of HHE effects

2.1.1. Custom clearance by contractor 100 Lbs Gross _____ 15__ ______

2.1.2. Custom clearance by Government 100 Lbs Gross _____ 2440 ______

2.2. Unpacking of UAB 100 Lbs Gross _____ _735__ _____

3. Storage Services

3.1.1. Storage of Effects Cubic Meters _____ 441000 _______

3.1.2. Storage of vehicles Vehicle _____ 160__ _______

4. Freight Handling

4.1. Airfreight Incoming Official shipments

4.1.1. Custom clearance by contractor 100 Lbs Gross _____ 50___ _______

4.1.2. Custom clearance by Government 100 Lbs Gross _____ 1300 _______

4.2. Seafreight Incoming Official shipments

4.2.1. Custom clearance by contractor 100 Lbs Gross _______ 20___ _____

4.2.2. Custom clearance by Government 100 Lbs Gross _______ 140___ _____

4.3 Freight handling of Official/Personal effects

4.3.1. Transportation within

Greater Cairo: 100 Lbs Gross _____ 100__ _______

4.3.2. Transportation for each 100 Lbs Gross _____ 250__ _______ 100 kilometers outside greater Cairo

4.4. Freight handling of 20 FT and 40 FT containers

4.4.1. Customs clearance by contractor: 20 FT_ _____ 5____ _______

4.4.2. Customs clearance by government: 20 FT_ _____ 130__ _______

4.4.3. Customs clearance by contractor: 40 FT_ _____ 4____ _______

4.4.4. Customs clearance by government: 40 FT_ _____ 125__ _______

4.4.5. Demurrage charges per night: Truck_ _____ 130__ _______

4.4.6. Demurrage charges per night: Semi__ _____ 125__ _______ Trailer

4.5. Freight handling of 20 FT and 40 FT containers

4.5.1. Customs clearance by government: 20 FT_ _____ 12___ _______

4.5.2. Customs clearance by government: 40 FT_ _____ 5____ _______

5. Vehicles

5.1. Handling of incoming Vehicles:

5.1.1. Customs clearance, traffic

registration and delivery in Cairo area: Vehicle _____ 6____ _______

5.1.2. Chauffeuring only of vehicles

from port of entry to Cairo area: Vehicle _____ 80__ _______

5.2. Handling of outgoing Vehicles:

5.2.1. Chauffeuring to Vehicle _____ 25___ _______

port of exit, Customs clearance and traffic

5.2.2.Chauffeuring to port Vehicle _____ 5___ _______ of Exit

6. Cost of fumigating the Empty wooden Containers Lift Van _____ 190__ _______

7. Lift van Salvage:

Purchase of lift vans

Lift vans for incoming HHE are purchased from Embassy and are deducted from invoices covering the clearance and delivery of an incoming HHE shipment. Rate of US $110/LV

TOTAL Estimate for Base Year:________

FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months Unit Rate Estimated Total Est.

of Measure per Unit Quantity* Amount

1. Packing Services

1.1 Packing of HHE Effects 100 Lbs Net _____ 2420 _______

1.2 Packing of UAB 100 Lbs Net _____ 185__ _______

1.3 Air freight official outgoing 100 Lbs Net _____ 110__ ______

1.4 Sea freight official outgoing 100 Lbs Net _____ 35 __ _______

1.5 Loose-Pack Services

1.5.1. With preliminary packing 100 Lbs Net _____ 700__ _______

1.5.2. Without preliminary packing 100 Lbs Net _____ 140__ _______

2. Unpacking Services

2.1. Unpacking of HHE effects

2.1.1. Custom clearance by contractor 100 Lbs Gross _____ 15__ ______

2.1.2. Custom clearance by Government 100 Lbs Gross _____ 2440 ______

2.2. Unpacking of UAB 100 Lbs Gross _____ _735__ _____

3. Storage Services

3.1.1. Storage of Effects Cubic Meters _____ 44100 _______

4.1.1. Custom clearance by contractor 100 Lbs Gross _____ 1300___ _______

4.1.2. Custom clearance by Government 100 Lbs Gross _____ 50 _______

4.2.1. Custom clearance by contractor 100 Lbs Gross _______ 20___ _____

4.2.2. Custom clearance by Government 100 Lbs Gross _______ 140___ _____

4.3 Freight handling of Official/Personal effects

4.3.1. Transportation within

Greater Cairo: 100 Lbs Gross _____ 100__ _______

4.3.2. Transportation for each 100 Lbs Gross _____ 250__ _______ 100 kilometers outside greater Cairo

4.4. Freight handling of 20 FT and 40 FT containers

4.4.1. Customs clearance by contractor: 20 FT_ _____ 5____ _______

4.4.2. Customs clearance by government: 20 FT_ _____ 130__ _______

4.4.3. Customs clearance by contractor: 40 FT_ _____ 4____ _______

4.4.4. Customs clearance by government: 40 FT_ _____ 125__ _______

4.4.5. Demurrage charges per night: Truck_ _____ 130__ _______

4.4.6. Demurrage charges per night: Semi__ _____ 125__ _______ Trailer

4.5. Freight handling of 20 FT and 40 FT containers

5.1.1. Customs clearance, traffic

registration and delivery in Cairo area: Vehicle _____ 6____ _______

5.1.2. Chauffeuring only of vehicles

from port of entry to Cairo area: Vehicle _____ 80__ _______

5.2. Handling of outgoing Vehicles:

5.2.1. Chauffeuring to Vehicle _____ 25___ _______

5.2.2.Chauffeuring to port Vehicle _____ 5___ _______

7. Lift van Salvage:

Purchase of lift vans

TOTAL Estimate for First Year:________

SECOND OPTION YEAR PRICES

Unit Rate Estimated Total Est.

of Measure per Unit Quantity* Amount

1. Packing Services

1.1 Packing of HHE Effects 100 Lbs Net _____ 2420 _______

1.2 Packing of UAB 100 Lbs Net _____ 185__ _______

1.3 Air freight official outgoing 100 Lbs Net _____ 110__ ______

1.4 Sea freight official outgoing 100 Lbs Net _____ 35 __ _______

1.5 Loose-Pack Services

1.5.1. With preliminary packing 100 Lbs Net _____ 700__ _______

1.5.2. Without preliminary packing 100 Lbs Net _____ 140__ _______

2. Unpacking Services

2.1. Unpacking of HHE effects

2.1.1. Custom clearance by contractor 100 Lbs Gross _____ 15__ ______

2.1.2. Custom clearance by Government 100 Lbs Gross _____ 2440 ______

2.2. Unpacking of UAB 100 Lbs Gross _____ _735__ _____

3. Storage Services

4.2.1. Custom clearance by contractor 100 Lbs Gross _______ 20___ _____

4.2.2. Custom clearance by Government 100 Lbs Gross _______ 140___ _____

4.3 Freight handling of Official/Personal effects

4.3.1. Transportation within

Greater Cairo: 100 Lbs Gross _____ 100__ _______

4.3.2. Transportation for each 100 Lbs Gross _____ 250__ _______ 100 kilometers outside greater Cairo

4.4. Freight handling of 20 FT and 40 FT containers

4.4.1. Customs clearance by contractor: 20 FT_ _____ 5____ _______

4.4.2. Customs clearance by government: 20 FT_ _____ 130__ _______

4.4.3. Customs clearance by contractor: 40 FT_ _____ 4____ _______

4.4.4. Customs clearance by government: 40 FT_ _____ 125__ _______

4.4.5. Demurrage charges per night: Truck_ _____ 130__ _______

4.4.6. Demurrage charges per night: Semi__ _____ 125__ _______ Trailer

4.5. Freight handling of 20 FT and 40 FT containers

5.1.1. Customs clearance, traffic

registration and delivery in Cairo area: Vehicle _____ 6____ _______

5.1.2. Chauffeuring only of vehicles

from port of entry to Cairo area: Vehicle _____ 80__ _______

5.2. Handling of outgoing Vehicles:

5.2.1. Chauffeuring to Vehicle _____ 25___ _______

5.2.2. Chauffeuring to port Vehicle _____ 5___ _______

7. Lift van Salvage:

Purchase of lift vans

TOTAL Estimate for Second Option Year ________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

THIRD OPTION YEAR PRICES

Unit Rate Estimated Total Est.

of Measure per Unit Quantity* Amount

1. Packing Services

1.1 Packing of HHE Effects 100 Lbs Net _____ 2420 _______

1.2 Packing of UAB 100 Lbs Net _____ 185__ _______

1.3 Air freight official outgoing 100 Lbs Net _____ 110__ ______

1.4 Sea freight official outgoing 100 Lbs Net _____ 35 __ _______

1.5 Loose-Pack Services

1.5.1. With preliminary packing 100 Lbs Net _____ 700__ _______

1.5.2. Without preliminary packing 100 Lbs Net _____ 140__ _______

2. Unpacking Services

2.1. Unpacking of HHE effects

2.1.1. Custom clearance by contractor 100 Lbs Gross _____ 15__ ______

2.1.2. Custom clearance by Government 100 Lbs Gross _____ 2440 ______

2.2. Unpacking of UAB 100 Lbs Gross _____ _735__ _____

3. Storage Services

4.2.1. Custom clearance by contractor 100 Lbs Gross _______ 20___ _____

4.2.2. Custom clearance by Government 100 Lbs Gross _______ 140___ _____

4.3 Freight handling of Official/Personal effects

4.3.1. Transportation within

Greater Cairo: 100 Lbs Gross _____ 100__ _______

4.3.2. Transportation for each 100 Lbs Gross _____ 250__ _______ 100 kilometers outside greater Cairo

4.4. Freight handling of 20 FT and 40 FT containers

4.4.1. Customs clearance by contractor: 20 FT_ _____ 5____ _______

4.4.2. Customs clearance by government: 20 FT_ _____ 130__ _______

4.4.3. Customs clearance by contractor: 40 FT_ _____ 4____ _______

4.4.4. Customs clearance by government: 40 FT_ _____ 125__ _______

4.4.5. Demurrage charges per night: Truck_ _____ 130__ _______

4.4.6. Demurrage charges per night: Semi__ _____ 125__ _______ Trailer

4.5. Freight handling of 20 FT and 40 FT containers

4.5.1. Customs clearance by government: 20 FT_ _____ 12___ _______

4.5.2. Customs clearance by government: 40 FT_ _____ 5____ _______

5. Vehicles

5.1. Handling of incoming Vehicles:

5.1.1. Customs clearance, traffic

registration and delivery in Cairo area: Vehicle _____ 6____ _______

5.1.2. Chauffeuring only of vehicles

from port of entry to Cairo area: Vehicle _____ 80__ _______

5.2. Handling of outgoing Vehicles:

5.2.1. Chauffeuring to Vehicle _____ 25___ _______

clearance and traffic

7. Lift van Salvage:

Purchase of lift vans

TOTAL Estimate For Third Option Year: ________

FOURTH OPTION YEAR PRICES

Unit Rate Estimated Total Est.

of Measure per Unit Quantity* Amount

1. Packing Services

1.1 Packing of HHE Effects 100 Lbs Net _____ 2420 _______

1.2 Packing of UAB 100 Lbs Net _____ 185__ _______

1.3 Air freight official outgoing 100 Lbs Net _____ 110__ ______

1.4 Sea freight official outgoing 100 Lbs Net _____ 35 __ _______

1.5 Loose-Pack Services

1.5.1. With preliminary packing 100 Lbs Net _____ 700__ _______

1.5.2. Without preliminary packing 100 Lbs Net _____ 140__ _______

2. Unpacking Services

2.1. Unpacking of HHE effects

2.1.1. Custom clearance by contractor 100 Lbs Gross _____ 15__ ______

2.1.2. Custom clearance by Government 100 Lbs Gross _____ 2440 ______

2.2. Unpacking of UAB 100 Lbs Gross _____ _735__ _____

3. Storage Services

4.2.1. Custom clearance by contractor 100 Lbs Gross _______ 20___ _____

4.2.2. Custom clearance by Government 100 Lbs Gross _______ 140___ _____

4.3 Freight handling of Official/Personal effects

4.3.1. Transportation within

Greater Cairo: 100 Lbs Gross _____ 100__ _______

4.3.2. Transportation for each 100 Lbs Gross _____ 250__ _______ 100 kilometers outside greater Cairo

4.4. Freight handling of 20 FT and 40 FT containers

4.4.1. Customs clearance by contractor: 20 FT_ _____ 5____ _______

4.4.2. Customs clearance by government: 20 FT_ _____ 130__ _______

4.4.3. Customs clearance by contractor: 40 FT_ _____ 4____ _______

4.4.4. Customs clearance by government: 40 FT_ _____ 125__ _______

4.4.5. Demurrage charges per night: Truck_ _____ 130__ _______

4.4.6. Demurrage charges per night: Semi__ _____ 125__ _______ Trailer

4.5. Freight handling of 20 FT and 40 FT containers

5.1.1. Customs clearance, traffic

registration and delivery in Cairo area: Vehicle _____ 6____ _______

5.1.2. Chauffeuring only of vehicles

from port of entry to Cairo area: Vehicle _____ 80__ _______

5.2. Handling of outgoing Vehicles:

5.2.1. Chauffeuring to Vehicle _____ 25___ _______

7. Lift van Salvage:

Purchase of lift vans

TOTAL Estimate for Fourth Option Year

GRAND TOTAL OF BASE PLUS ALL OPTION YEARS ____________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

Scope of services:

1.1. Service to include: packing, transportation from owner's residence in greater Cairo, delivery to a designated port and customs clearance.

1.2. Service to include: packing, transportation from owner's residence in greater Cairo, delivery to a Cairo air port and customs clearance.

1.3. Service to include: packing of official effects, transportation from an Embassy facility, and delivery to a Cairo air port and customs clearance.

1.4. Service to include: packing of official effects, transportation from an Embassy facility and delivery to a designated port and customs clearance.

1.5. Service to include: loose pack of personal and official effects, transportation from an embassy facility or residence and delivery to a designated location in greater Cairo and unpacking.

2.1. Service to include: Custom clearance at port of entry, transportation and delivery to owner's residence in greater Cairo and unpacking.

2.2. Service to include: Customs clearance at Cairo airport, transportation and delivery to owner's residence in greater Cairo and unpacking.

3.1. Service to include: rate per cubic meter or vehicle per day for storage and securing of vehicles, personal or official effects in warehouse prior to export or delivery.

4.1. Service to include: Custom clearance of official air freighted effects, transportation from Cairo airport, and delivery to a designated location in greater Cairo.

4.2. Service to include: Custom clearance of official sea freighted effects, transportation from port of entry, and delivery to a designated location in greater Cairo.

4.3. Service to include: land transportation that may be required for any of the above categories.

4.4. Service to include: transportation from port of entry and delivery to a designated location in greater Cairo, & return of empty container to port of entry.

Note - All 20FT containers except those (over 12,000 lbs.) must be delivered to Embassy warehouse on single trucks. 40FT and heavy 20FT (over 12,000 lbs.) must be delivered on semi-trailers.

4.5. Service to include: inland transportation only from the Port of entry and delivery to a designated storage facility in greater Cairo. Contractor is not obligated to return container to Port of entry.

5.1. Service to include: import customs clearance, traffic registration, and chauffeuring of vehicles from port of entry, and delivery to a designated location in greater Cairo area.

5.2. Service to include: Chauffeuring of vehicles from an Embassy facility in greater Cairo to port of exit, return of license plates to Traffic Authority at port of exit and export customs clearance.

2. ORDERS.

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of contractor

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

“If more than one contractor has received an award for these services, the following procedures shall govern the issuance of individual orders. No work shall be performed without an order being issued to the contractor by the Contracting Officer.

(1) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed US$3,000, the Government will follow the procedures in paragraph (2) below. If the estimate exceeds US$3,000, the Government will follow the procedures in paragraph (3) below.

(2) Orders not exceeding US$3,000 - The Government will select a contractor for issuance of the order. This decision will be based on the Government's best interests, which may include factors such as estimated price and past performance record.

(3) Orders exceeding US$3,000 - Unless one of the exceptions in paragraph (5) below applies, the Government will follow one of the following two scenarios:

(a) The Government will request each contractor to perform, AT NO COST TO THE GOVERNMENT, a pre-shipment survey after which the contractor will present an estimate to the Government. Whether or not the contractor is selected for an individual order, the Government shall not be liable for any claim from the Contractor for the costs of performing the pre-shipment survey. Selection will be based on a combination of estimated price and past performance information; or

(b) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual order without requesting a pre-shipment survey, the Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protectable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. However, the Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

(a) The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

(b) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee.”

3. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description Quantity Delivery Date Deliver To:

Written Estimate 1 Upon COR Request COR (if required)

Inventory List 6 Each assigned Original - Contractor packing effort one - client four – COR

Preshipment Survey 1 Before each assigned client & COR packing effort of Household effects

Changes in date/time 2 2 hours before COR of packing scheduled time/date client

Stock Levels Records 1 throughout period COR of performance

Non-Negotiable 1 25 calendar days original - COR Warehouse Receipt after pickup storage at the GOV facility

Notification of 1 Immediately upon COR Completion of Services completion of required services

Notice of 1 Completion of each COR Availability for Shipment assigned packing effort

Request for 1 24 hrs after COR Shipping Notice of Availability

Required Shipping 1 By Date of COR Documentation Embarkation

Receipt of Effects 1 Upon discovery COR and Unaccompanied Air Baggage

Delivery Receipt 1 Upon completion of copy to COR delivery and/or unpacking

Inventory List 3 7 calendar days after Original - Contractor articles lost or damaged in delivery of goods one - client shipment one – COR

Weight Certificate 1 Submission with COR each invoice

GOV Identity Cards No. Issued Returned upon COR expiration of contract or when an employee leaves contractor service

4. INVOICES AND PAYMENT.

(a) Individual invoices shall be submitted for each order, accompanied by the task order.

Invoices shall be submitted in an original and three (3) copies to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

Financial Management Office American Embassy 8 Kamal El Din Salah St., Garden City, Cairo

(b) An acceptable invoice containing expenditures for international air and sea shipments on foreign flag air carriers or vessels shall include the appropriate certificate or waiver for a US carrier. The Government will disallow expenditures for international air on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

5. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR

EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required are a police check covering criminal and/or subversive activities, a check of personal residence, and a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL NOT USE ANY EMPLOYEES UNDER THIS

CONTRACT WITHOUT GOVERNMENT APPROVAL.

6. KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager __________________________ The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

7. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

8. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability Bodily injury LE30,000.00 per occurrence

Workers' Compensation and Employer's Liability Workers' Compensation and Occupational Disease LE30,000.00 Statutory, as required by host country law Employer's Liability _____

9. BONDING OF EMPLOYEES

The Government imposes no bonding requirement on this contract. The contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

10. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1. GENERAL. The contractor shall provide services for the United States Mission, Cairo, Egypt. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Alexandria, Port Said, Suez, Beni Suef, Ismailia, Aswan, Rafah, Nueiba, Soukhna or other export points in Egypt.

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes.

Performance requirements for required work are described below.

2. DEFINITIONS.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or U.S. Government-owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract/purchase order.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense.

This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Import/Export Customs Clearance" means clearing shipment through Customs and the payment on the behalf of the Government of all demurrage storage, and port charges.

"Inventory" means a contractor-prepared list originated at the time the goods are packed.

Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. post. If a GBL is used, the ordering officer does not have to be a warranted CO.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, via surface or air as appropriate.

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Personal Effects" means all household items, furniture, appliances and personal goods of an individual employee as contracted with the Government, or Official shipments that refer to office furniture, equipment, supplies and materials destined for the Government's general use.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

Pre-Shipment Survey" means an advance list or inventory of major items of furniture, appliances and equipment which are to be included in the shipment. It is also used to: (A) evaluate special and specific packing needs to ensure that adequate packing, wrapping and cushioning materials are provided at the job site; (B) estimate the expected shipment weight particularly for unaccompanied baggage shipments, and (C) determine rate type and weight needed for an unaccompanied baggage shipment.

"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

“Loose pack” means the needed in case local moves. The service needed is:

With or without packing of items. The packing is adequate for the local move but does not require as much packing as overseas shipments.

Moving all items from the residence and loading in trucks.

Delivering all the items to the new residence or premises, unpacking and removing of debris.

3. GENERAL REQUIREMENTS.

Packing of client Household Effects and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

4. PACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client’s office or residence shall be neat and in uniform identifying them as employees of the contractor.

The contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Egypt. Such services will be performed on goods located primarily within the Cairo metropolitan area, but also other areas of Egypt as requested.

The contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

At the request of the Contracting Officer’s Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

The contractor agrees to provide export packing and related services using the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following actions by the Contractor:

Padding, dunnage and packing into cases, barrels or crates of all fragile items.

Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate these items. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

Mothproofing all rugs and carpets shall be mothproofed, and crating or wrapping without folding.

Packing clothing items, linens, bedding, lampshades and similar items flat packs and/or wardrobes as appropriate lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

5. INVENTORY SYSTEM.

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory. The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

6. FREIGHT HANDLING.

The contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Egypt. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Cairo,Alexandria, Port Said, Suez, Beni Suef, Ismailia, Aswan, Rafah, Nueiba, Soukhna to the final destination in Cairo area or elsewhere in Egypt including off-loading from the contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the contractor.

The Contractor shall pick up from the Government in the greater Cairo or elsewhere in Egypt in time to insure delivery to Cairo, Alexandria, Port Said, Suez, Rafah, Nueiba or Soukhna or facilities **Immediately upon receipt of shipping documentation**of the request for pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

In carrying out the terms of this contract, the contractor shall be responsible for providing all necessary equipment, personnel, truck transportation and drivers for delivering the Government cargo as directed.

All incoming and outgoing shipments handled by the contractor shall be protected from physical damage while in transit by adequate covering, and shall while in transit or in the contractor's warehouse, be safeguarded against damage, the elements, pilferage, or any other hazards.

7. CONTRACTOR RESPONSIBILITIES.

The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

The contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

8. SCHEDULING AND PLANNING SHIPMENT PICKUPS.

The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

Pre-shipment Survey. Before the HHE has been packed, the contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client immediately upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

9. DURATION OF PACKING.

The contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8:00 a.m. and 5:00 p.m. Services may only be performed at the residence before 8:00 a.m. or after 5:00 p.m. on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance. Authorization for any changes in date and time must be authorized by the COR.

10. WEIGHT

Tare Weight Limitation. Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

Shipping Weight. The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent. If the shipment portion exceeds the maximum authorized weight, the COR must be informed. The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

11. RECORD KEEPING REQUIREMENTS.

Inventory Lists. The contractor shall prepare a complete, accurate and legible Inventory List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the contractor's Team Leader, both certifying to the correctness of the Inventory List.

The Inventory List shall show the number and contents of each carton, listed by the correct name in English; the date of shipment; lot number; name of contractor; container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the contractor.

The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

Art Objects. The packer shall list art objects by their specific names, i.e., drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of Egyptian origin.

12. CONTRACTOR RESPONSIBILITIES FOR U.S.GOVERNMENT FURNISHED

MATERIALS. ** "RESERVED"**

13. STORAGE AREA REQUIREMENTS.

All temporary or permanent storage provided, either for unpacked or packed household effects and unaccompanied air baggage, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

In areas assigned for preparation and storage of household effects and unaccompanied air baggage the Contractor shall prevent pilferage or damage by sunlight, water, or fire. Household effects shall be stored in areas that are dry, well ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

The Contractor shall remove waste or refuse from storage areas or kept in metal containers with tight-fitting metal lids.

Household effects shall be stored on skids, dunnage, pallet bases, elevated platforms, or similar storage aids, maintaining a minimum of two inches of clearance from the floor to the bottom-most portion of the stored goods. The Contractor shall not store property in contact with exterior or interior walls.

14. REQUIREMENTS FOR STORAGE METHODS.

The Contractor shall place household effects and unaccompanied air baggage into temporary or permanent storage inside a warehouse on the day of receipt or, in the event of inclement weather, immediately upon receipt.

All loose-packed storage of household effects shall be of the enclosed lift van type. The Contractor shall obtain the COR’s approval for any exceptions. Lift vans shall have sound walls and tops and shall be fully enclosed to prevent the entry of dust and other contaminants.