SEG30016R0002.pdf

Make Ready Solicitation No. SEG30016R0002 U.S. Embassy Cairo, Egypt Page 1 of 95

Embassy of the United States of America

February 4, 2016

To: Prospective Offerors

Subject: Solicitation number SEG30016R0002 for Residential Make Ready

Enclosed is a Request for Proposals (RFP) for make-ready services (minor maintenance and repair of residences).

To submit a proposal:

Follow the instructions in Section L of the solicitation, Complete the required portions of the attached document, and Submit your proposal to the email address shown below.

The U.S. Government intends to award multiple contracts to responsible companies submitting acceptable offers at the lowest prices. We intend to award contracts based on initial proposals, without holding discussions. However, we may hold discussions with companies in the competitive range if there is a need to do so.

Please email your offer to JohnsonRR@state.gov on or before March 06, 2016.

The pre-proposal conference will be on February 16, 2016 at 10:00 a.m. at 8, Kamal El-Din Salah Garden City, Cairo, Egypt. The site visit will be done immediately following the pre-proposal conference.

In order to attend the pre-proposal conference and the site visit for the make-ready solicitation, you are kindly requested to provide the name and Egyptian ID number of each of your representatives that will attend maximum by February 11, 2016. Please e-mail this information to Reta Youakim, YouakimRR@state.gov to prepare for your access to the Embassy premises.”

Sincerely, Richard Johnson Contracting Officer

Enclosure As Stated.

OMB A PPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

SEG30016R0002

2. TYPE OF SOLICITATION

_ SEALED BID (IFB)

x NEGOTIATED (RFP)

3. DATE ISSUED

02/04/2016 Page 2 of 95

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PR4488707

6. PROJECT NO.

7. ISSUED BY CODE EG300 8. ADDRESS OFFER TO

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN:

PROCUREMENT/CONTRACTING OFFICE

CAIRO 11519

EGY PT

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN:

PROCUREMENT (1901)

CAIRO 11519

EGY PT

9. FOR INFORMATION

CALL:

A. NAME

Hany Gerguis

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2797-3055

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Solicitation number SEG30016R0002 for Residential Make Ready as per the attached specif ications

11. The Contractor shall begin performance w ithin calendar days and complete it w ithin 10 calendar days after receiving x award, _ notice to proceed. This performance period is x mandatory, _ negotiable. (See .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

x YES _ NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copies to perform the work required are due at the place specif ied in Item 8 by (hour) local time 03/06/2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee x is, _ is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than calendar days for Government acceptance after the date offers are due w ill not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork at the prices spec if ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government w ithin _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

_ 10 U.S.C. 2304(c)( ) _ 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

_ 28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identif ied on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by reference in or attached to this contract.

_ 29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This aw ard consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA, BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

11. SCHEDULE

(Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

1 Solici tation number SEG30016R0002 for Residential Make Ready as per the attached specifications

Funding Information:

Total : $0.00

------------- $0.00

1.00 AL $0.00 $0.00

U.S. Embassy Cairo, Egypt Page 5 of 95

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for Make-Ready services for U.S. Government- owned and -leased residential units in Cairo and Alexandria, Egypt as described in Sections B and C of this contract, and the exhibits in Section J.

The U.S. Embassy in Cairo has residences (apartments and houses) located in

Cairo (Dokki, Zamalek, Mohandessin, and Maadi areas) and Alexandria. The Embassy may bring on additional residences in other residential housing areas in the greater Cairo metropolitan region. These residences range in size from approximately 100 to 400 square meters.

Each year the Embassy requires Make-Ready services on approximately 120 to

160 residences, with a large portion of the work occurring during June, July, August and September.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity contract for Make-Ready services with anticipated award to multiple contractors. The Contractors shall furnish services according to task orders issued by the Contracting Officer. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 1).

The contract will be for a one-year period from the date of the contract award, with 4 (four) one-year options. For each effective year of the contract, the U.S.

Government guarantees a minimum order of EGP 40,000.00 worth of services. The maximum amount of services ordered under each year of the contract will not exceed EGP 8,000,000.00 worth of services.

B.3 PRICES/COSTS

The Make-Ready work items shall include Basic Services of make ready (painting, repairing and checking carpentry, electric and mechanical systems, and cleaning) prior to occupancy.

Type and quantity of work described in this section is an estimate only based on a quantity of 40 residences (approximately 1/3 to 1/4 of our annual projected requirement) and does not obligate the Government to issue any specific number of task orders against the contract.

U.S. Embassy Cairo, Egypt Page 6 of 95

The prices listed below shall include all labor, materials, equipment, services, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit unless otherwise specified in Section B.4.4.

B.3.1 VALUE ADDED TAX

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

B.3.2 CURRENCY

All prices shall be in Egyptian Pounds.

B.3.3 BASE YEAR PRICES (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months)

CLIN

Specs.

Ref.

Description of services Unit Price per unit

EGP

Estimated quantity

Total Estimate

EGP

1 C2

Carpentry work; inspection and minor repairs of carpentry items including adjusting and/or replacing of hardware items as detailed in item C.2.1

Item 2000

2 C2 Repair/replace double curtain Rod.

Item 600

3 C2 Repair/replace door stoppers Item 1000

4 C2 Repair/replace screen panels m2 300

5 C3

Aluminum work; inspection and minor repairs of aluminum doors and windows including adjusting of hardware items as detailed in item C.3.1 m2 1000

6 C3 Repair/replace weather stripping l.m. 1000

7 C3 Install child lock for sliding windows and doors

Item 80

U.S. Embassy Cairo, Egypt Page 7 of 95

8 C3 Replace screen of Aluminum panels m2 300

9 C4 Patch plaster as required m2 400

10 C5 Sand and varnish wood floors m2 4000

11 C6 Polish marble floors including crack repairs m2 2000

12 C7

Painting work (walls and ceilings, minimum of one coat of latex paint, following surface preparation) m2 10000

13 C7

Painting work (walls and ceilings, minimum of 2 coats of latex paint, following surface preparation) m2 30000

14 C7 Painting work (wooden surfaces, minimum of 2 coats following surface preparation) m2 6000

15 C7 Refinish existing wooden finished surfaces m2 1000

16 C8 Check and routine maintenance of all plumbing system components for proper function

Item 800

17 C9 Check and routine maintenance of all HVAC system components for proper function

ea. 400

18 C10 Check and routine maintenance of all electric system components for proper function

Item 2000

19 C10 Repair/replace ceiling fans with light fixtures (Government Furnished)

Item 120

20 C11 Janitorial/initial cleaning services m2 8000

Total

Base Year Total: EGP

U.S. Embassy Cairo, Egypt Page 8 of 95

B.3.4 FIRST OPTION YEAR PRICES

Ref.

Description of services Unit Price per unit

EGP

Estimated quantity

Total Estimate

EGP

1 C2

Carpentry work; inspection and minor repairs of carpentry items including adjusting and/or replacing of hardware items as detailed in item C.2.1

Item 2000

2 C2 Repair/replace double curtain Rod.

Item 600

3 C2 Repair/replace door stoppers Item 1000

4 C2 Repair/replace screen panels m2 300

5 C3

Aluminum work; inspection and minor repairs of aluminum doors and windows including adjusting of hardware items as detailed in item C.3.1 m2 1000

6 C3 Repair/replace weather stripping l.m. 1000

7 C3 Install child lock for sliding windows and doors

Item 80

8 C3 Replace screen of Aluminum panels m2 300

9 C4 Patch plaster as required m2 400

10 C5 Sand and varnish wood floors m2 4000

11 C6 Polish marble floors including crack repairs m2 2000

12 C7

Painting work (walls and ceilings, minimum of one coat of latex paint, following surface preparation) m2 10000

U.S. Embassy Cairo, Egypt Page 9 of 95

13 C7

Painting work (walls and ceilings, minimum of 2 coats of latex paint, following surface preparation) m2 30000

14 C7 Painting work (wooden surfaces, minimum of 2 coats following surface preparation) m2 6000

15 C7 Refinish existing wooden finished surfaces m2 1000

16 C8 Check and routine maintenance of all plumbing system components for proper function

Item 800

17 C9 Check and routine maintenance of all HVAC system components for proper function

ea. 400

18 C10 Check and routine maintenance of all electric system components for proper function

Item 2000

19 C10 Repair/replace ceiling fans with light fixtures (Government Furnished)

Item 120

First Option Year Total: EGP

U.S. Embassy Cairo, Egypt Page 10 of 95

B.3.5 SECOND OPTION YEAR PRICES

Ref.

Description of services Unit Price per unit

EGP

Estimated quantity

Total Estimate

EGP

1 C2

Carpentry work; inspection and minor repairs of carpentry items including adjusting and/or replacing of hardware items as detailed in item C.2.1

Item 2000

2 C2 Repair/replace double curtain Rod.

Item 600

3 C2 Repair/replace door stoppers Item 1000

4 C2 Repair/replace screen panels m2 300

5 C3

Aluminum work; inspection and minor repairs of aluminum doors and windows including adjusting of hardware items as detailed in item C.3.1 m2 1000

6 C3 Repair/replace weather stripping l.m. 1000

7 C3 Install child lock for sliding windows and doors

Item 80

8 C3 Replace screen of Aluminum panels m2 300

9 C4 Patch plaster as required m2 400

10 C5 Sand and varnish wood floors m2 4000

11 C6 Polish marble floors including crack repairs m2 2000

12 C7

Painting work (walls and ceilings, minimum of one coat of latex paint, following surface

U.S. Embassy Cairo, Egypt Page 11 of 95 ceilings, minimum of 2 coats of latex paint, following surface preparation) m2 30000

14 C7 Painting work (wooden surfaces, minimum of 2 coats following surface preparation) m2 6000

15 C7 Refinish existing wooden finished surfaces m2 1000

16 C8 Check and routine maintenance of all plumbing system components for proper function

Item 800

17 C9 Check and routine maintenance of all HVAC system components for proper function

ea. 400

18 C10 Check and routine maintenance of all electric system components for proper function

Item 2000

19 C10 Repair/replace ceiling fans with light fixtures (Government Furnished)

Item 120

Second Option Year Total: EGP

U.S. Embassy Cairo, Egypt Page 12 of 95

B.3.6 THIRD OPTION YEAR PRICES

Ref.

Description of services Unit Price per unit

EGP

Estimated quantity

Total Estimate

EGP

1 C2

Carpentry work; inspection and minor repairs of carpentry items including adjusting and/or replacing of hardware items as detailed in item C.2.1

Item 2000

2 C2 Repair/replace double curtain Rod.

Item 600

3 C2 Repair/replace door stoppers Item 1000

4 C2 Repair/replace screen panels m2 300

5 C3

Aluminum work; inspection and minor repairs of aluminum doors and windows including adjusting of hardware items as detailed in item C.3.1 m2 1000

6 C3 Repair/replace weather stripping l.m. 1000

7 C3 Install child lock for sliding windows and doors

Item 80

8 C3 Replace screen of Aluminum panels m2 300

9 C4 Patch plaster as required m2 400

10 C5 Sand and varnish wood floors m2 4000

11 C6 Polish marble floors including crack repairs m2 2000

12 C7

Painting work (walls and ceilings, minimum of one coat of latex paint, following surface

U.S. Embassy Cairo, Egypt Page 13 of 95 ceilings, minimum of 2 coats of latex paint, following surface preparation) m2 30000

14 C7 Painting work (wooden surfaces, minimum of 2 coats following surface preparation) m2 6000

15 C7 Refinish existing wooden finished surfaces m2 1000

16 C8 Check and routine maintenance of all plumbing system components for proper function

Item 800

17 C9 Check and routine maintenance of all HVAC system components for proper function

ea. 400

18 C10 Check and routine maintenance of all electric system components for proper function

Item 2000

19 C10 Repair/replace ceiling fans with light fixtures (Government Furnished)

Item 120

Third Option Year Total: EGP

U.S. Embassy Cairo, Egypt Page 14 of 95

B.3.7 FOURTH OPTION YEAR PRICES

Ref.

Description of services Unit Price per unit

EGP

Estimated quantity

Total Estimate

EGP

1 C2

Carpentry work; inspection and minor repairs of carpentry items including adjusting and/or replacing of hardware items as detailed in item C.2.1

Item 2000

2 C2 Repair/replace double curtain Rod.

Item 600

3 C2 Repair/replace door stoppers Item 1000

4 C2 Repair/replace screen panels m2 300

5 C3

Aluminum work; inspection and minor repairs of aluminum doors and windows including adjusting of hardware items as detailed in item C.3.1 m2 1000

6 C3 Repair/replace weather stripping l.m. 1000

7 C3 Install child lock for sliding windows and doors

Item 80

8 C3 Replace screen of Aluminum panels m2 300

9 C4 Patch plaster as required m2 400

10 C5 Sand and varnish wood floors m2 4000

11 C6 Polish marble floors including crack repairs m2 2000

12 C7

Painting work (walls and ceilings, minimum of one coat of latex paint, following surface

U.S. Embassy Cairo, Egypt Page 15 of 95 ceilings, minimum of 2 coats of latex paint, following surface preparation) m2 30000

14 C7 Painting work (wooden surfaces, minimum of 2 coats following surface preparation) m2 6000

15 C7 Refinish existing wooden finished surfaces m2 1000

16 C8 Check and routine maintenance of all plumbing system components for proper function

Item 800

17 C9 Check and routine maintenance of all HVAC system components for proper function

ea. 400

18 C10 Check and routine maintenance of all electric system components for proper function

Item 2000

19 C10 Repair/replace ceiling fans with light fixtures (Government Furnished)

Item 120

Fourth Option Year Total: EGP

U.S. Embassy Cairo, Egypt Page 16 of 95

B.3.8 GRAND TOTAL PRICE FOR BASE YEAR PLUS FOUR OPTION YEARS

Base Year Total:

First Option Year Total:

Second Option Year Total:

Third Option Year Total:

Fourth Option Year Total:

Grand Total Price for all Years:

(All prices are given in Egyptian Pounds)

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the Period of Performance. All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders orally but will be confirm them in writing within three days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make ready services on an as-needed basis. See the sample task order at Section J, Exhibit 1. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Amount of work (square meters, linear meters, item)

(f) Point of contact for questions

B.4.4 COMPLETION DATE – The Contractor shall complete all services on individual housing units within ten (10) business days of receipt of a task order. The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the Contractor and the Government.

U.S. Embassy Cairo, Egypt Page 17 of 95

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

B.5 ABBREVIATIONS

CLIN: Contract Line Item Number ILC: Irrevocable Letter of Credit FAR: Federal Acquisition Regulations DOSAR: Department of State Acquisition Regulations Period of Performance: Period of current contractual year Government: United States Government

The remainder of this page is intentionally blank.

U.S. Embassy Cairo, Egypt Page 18 of 95

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 GENERAL REQUIREMENTS

1.1 Character and Scope of Work

The Contractor shall furnish services according to task orders issued by the

Contracting Officer (CO). Task orders shall specify the location and type of work requested. A site visit to the location will be conducted to confirm the task order.

The extent of work for each task order shall include the Services for a regular make ready (painting, check and repair all carpentry, electric and mechanical systems throughout the apartments, and cleaning), prior to occupancy.

Services are listed as CLINs in Section B.3 (Prices/Costs) and the blank task order, Section J Exhibit 2

1.2 Contractor provided services

All construction and materials shall be in accordance with the International

Building Code (IBC), Egyptian Building Code (EBC), National Electric Code (NEC), and the American Society for Testing and Materials (ASTM), and as approved by the Contracting Officer’s Representative (COR).

1.3 Reserved

1.4 Coordination with Embassy sections

Work under this contract requires coordination with various Embassy sections, including, but not limited to, the facilities, leasing, security, and property offices in order to manage the residential make ready process.

1.5 Work procedure

1.5.1 If work performed under this contract causes damages, the contractor, at the contractor’s sole expense, shall make repairs and restore the damaged property to the original condition. Materials and workmanship used in such repair work, unless otherwise indicated or specified, shall conform in type, quality, and appearance to the original existing construction.

1.5.2 Trash and building materials associated with this contract shall be removed from the work site on a daily basis. After completion of all work, the Contractor shall remove all remaining materials and any equipment that does not belong to the Government or property owner, leaving the site neat, clean, and fully operational.

1.5.3 The acceptance of a task order will be conclusive evidence that the bidder will comply with all conditions related to the character, quality and quantity of work requirements to be performed for each task. No claims for additional time or compensation due to variations between expected and actual conditions

U.S. Embassy Cairo, Egypt Page 19 of 95 encountered during construction will be honored. Failure of the Contractor to thoroughly inspect and identify defects, if any, shall not release it from the responsibility to guarantee the whole works (existing to remain, and new works) for the period specified for each task.

1.6 Security Procedures

1.6.1 All of the Contractor’s personnel shall be subject to all the security procedures required for clearance of personnel working inside U.S.

Embassy residential compounds. These requirements shall include:

1. Submission of valid fingerprints, addressed to the U.S. Embassy, and a copy of the Egyptian ID two week prior to the required date to access the site.

2. Access for trucks shall be granted on 48 hours’ (two working days) advance notice showing: 1) Driver’s name 2) Copy of driver’s ID 3) Truck description and plate number, and 4) Date and time access is required.

3. Access for laborers can be given for three days, with 48 hours’ advance notice showing the name of the person(s), Egyptian national ID number(s), date and place of issue, and a copy of the ID. Labors for three days access will be given that for one time only.

4. All Contractor personnel shall be subject to a daily check (in and out) by Government guard personnel.

1.6.2 Failure of the Contractor to fulfill any security requirement in a timely manner shall not be a basis for any time or money extension.

Delay or suspension of work due to Government security regulations or requirements shall not be a basis for claims.

1.7 Reserved

1.8 Major Repairs

The Contractor shall immediately inform the COR of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR. The Contractor shall make efforts to minimize such trouble or damage in systems or areas being serviced until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this contract.

1.9 Contractor Personnel

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor and shall be supervised by the Contractor. There shall be no employer-employee relationship between the

U.S. Embassy Cairo, Egypt Page 20 of 95

Government and the personnel. Subcontractors may only be employed with the consent of the Contracting Officer.

1.10 Superintendence by Contractor

The entire operation of the contracted services shall be superintended by the Contractor's bilingual (English/Arabic) liaison. The liaison shall coordinate the performance of the contracted services with the needs of the Government.

The liaison, or a qualified assistant, shall be on duty throughout the normal operating hours of the Embassy listed in Section F.8. The liaison shall also superintend the performance of the contracted services on weekends, after hours, and on holidays.

1.11 Quality Assurance

The Contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out,

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and improve any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall call to the attention of the Contracting Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

1.12 Inspection by the Government

The services performed and the supplies furnished for this contract will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

A sample of the Inspection checklist is attached in Section J.

C.2 CARPENTRY WORK

2.1 Section includes the following Services:

2.1.1 Inspection of all wooden cabinets, closets, interior and exterior doors, moldings, panels, stairways, including railings, balustrades, treads, risers and nosings, all toilet paper holders, soap trays, towel racks, shower curtain rods, toilet seats, U.S. Embassy Cairo, Egypt Page 21 of 95 medicine cabinets, venetian blind brackets, clothing rails, curtain rods, and any other like items.

2.1.2 Minor repairs shall be made to all items listed above, including adjusting and/or replacing hinges, latches, closet rods, shelves, moldings and wood panels, cracks and chips, bathroom accessories, and caulking and staining repaired areas to match the color of the original wood.

2.1.3 Repair /replace double curtain rods. (Government provided curtain rods.)

2.1.4 Repair/replace door stoppers. (Government provided door stoppers.)

2.1.5 Repair/replace wooden screen panels. (Government provided materials.)

2.2 Execution

2.2.1 Inspect woodwork to be level, plumb, and straight. Adjust hardware to provide unencumbered operation. Repair/replace hardware and accessory items as required. (Government provided hardware.)

2.2.2 Repair damaged and defective woodwork, where possible, to eliminate functional and visual defects. Adjust joinery for uniform appearance.

2.2.3 Clean, lubricate, and adjust hardware.

2.2.4 Clean woodwork on exposed and semi exposed surfaces. Touch up shop-applied finishes to restore damaged or soiled areas.

2.2.5 Install all doors with proper alignment and equal clearance, fix hardware for proper operation.

2.2.6 Install door-stoppers for all room doors.

2.2.7 Curtain rods: install all curtain rods above windows.

C.3 ALUMINUM WORK

3.1 Section includes the following Services:

3.1.1 Inspection of all aluminum doors and windows for proper operation and sealed lock and air infiltration.

3.1.2 Minor repairs shall be made including adjusting hardware items.

3.1.3 Repair /replace weather stripping.

3.1.4 Install child locks on sliding doors and/or windows as required.

3.1.5 Replace damaged screen

3.2 Execution

U.S. Embassy Cairo, Egypt Page 22 of 95

3.2.1 Inspect all Aluminum windows for proper function and proper hardware operation.

3.2.2 Inspect windows, frames, and screen panels, to include weather stripping and thresholds to prevent the uncontrolled penetration of air and water under normal weather conditions from the interior and the exterior. Glass shall be sealed into the window frame from outside to provide full insulation. Provisions for condensation water drainage should be clear.

3.3.3 Adjust operating hardware to function properly, without binding, and to provide tight fit at contact points and weather stripping.

C.4 PLASTER WORK

4.1 Section includes patching plaster as required for repairs of existing surfaces.

4.2 Products

4.2.1 Cement: ordinary Portland cement or approved equal conforming to the

American Society for Testing and Materials (ASTM) C150.

4.2.2 Sand: Natural desert sand, hard, clean and free from any adherent coating, clay or any deleterious material likely to affect adversely the hardening, strength, durability or appearance of the plaster.

4.3 Execution

4.3.1 Examine all surfaces that are to receive plaster patch for good suction

(ability to absorb water) or mechanical key (surface roughness), or both.

4.3.2 A dash-bond coat shall be applied and shall be proportioned 1 part by volume of cement to 1 parts by volume of sand, mixed to a slurry consistency.

4.3.3 Apply two coats (brown and finish coat) directly over plastered masonry substrates.

4.3.4 Plaster thickness: Apply total plaster thickness to a minimum dimension of 15 mm.

4.3.5 Finish plastered surfaces plumb, leveled and true to lines.

4.3.6 Cut, patch, and repair plaster as necessary to restore cracks, dents and imperfections. Repair or replace work to eliminate blisters, buckles, excessive crazing and check cracking, dry-outs, efflorescence, sweat-outs and similar defects, including areas of the work where bonding to the substrate has failed.

C.5 WOOD FLOORS

5.1 Section includes sanding and varnishing all wood floors.

5.2 Products

5.2.1 Urethane finish system: complete system with compatible components may be from product brands including Minwax, Jotun, or alternate brands that are

U.S. Embassy Cairo, Egypt Page 23 of 95 included in the MPI (Master Painters Institute) Approved Products List, semi-gloss finish.

5.2.2 Wood filler: formulated to fill and repair seams, defects, and open-grain hardwood floors; compatible with finish system components and recommended by filler and finish manufacturers.

5.3 Execution

5.3.2 Machine-sand to remove offsets, ridges, cups, and sanding-machine marks that would be noticeable after finishing. Vacuum and tack with a clean cloth immediately before applying finish.

5.3.3 Apply floor sealer according to finish manufacturer's written instructions.

5.3.4 Apply filler for open-grained hardwood, repair seams and defects.

5.3.5 Apply stain to match approved sample if required.

5.3.6 Apply floor finish according to manufacturer's written instructions. Apply the number of coats recommended by finish manufacturer for application indicated, but not less than three.

C.6 MARBLE AND GRANITE WORK

6.1 Section includes polishing marble and/or granite floors.

6.2 Execution

6.2.1 Repair cracks by using the specific marble caulking for filling holes and cracks, colored to match the marble.

6.2.2 Polish and finish all marble work using proper machinery to obtain required finish as approved by the COR.

C. 7 PAINT

7.1 Section includes painting and finishing of all exposed walls, ceilings, painted doors and closets, and refinishing stained wooden surfaces such as kitchen cabinets, main door, and other built-in wooden surfaces. “Paint” as used herein means all coating system materials including primers, emulsions, fillers, and other applied materials whether used as prime, intermediate, or finish coats.

7.2 Paint all exposed surfaces whether or not colors are designated in schedules, except where a surface or material is specifically indicated not to be painted. If color or finish is not designated, the COR will select these from standard colors or samples submitted by the Contractor. Painting is not required on pre-finished items, concealed surfaces, or mechanical parts.

7.3 Products

7.3.1 Manufacturers

U.S. Embassy Cairo, Egypt Page 24 of 95

Available Manufacturer: subject to compliance with requirements. Acceptable product brands include Jotun, SCIB, or alternate brands that are included in the MPI (Master Painters Institute) Approved Products List.

7.3.2 Finish paint materials

All paint shall be lead-free.

1. Latex-based white primer: latex-based primer coating used on interior walls under a flat latex paint or an alkyd semi-gloss enamel.

2. Enamel undercoat: ready-mixed enamel for use as an undercoat over a primer on plaster under full gloss or odorless semi-gloss enamels.

3. Enamel undercoat: ready-mixed enamel for use as an undercoat over a primer on ferrous or zinc-coated metal under alkyd semi-gloss enamel or a full-gloss alkyd enamel.

4. Flat odorless enamel: low-odor, flat enamel for use over a primer and undercoat on interior walls.

5. Alkyd semi-gloss enamel for use over a primer and undercoat on zinc-coated metal surface.

6. Latex-based, acrylic matt emulsion, for interior and exterior use on walls, plaster, stucco filler, and gypsum boards.

7.3.3 Paint schedule:

Plastic paint for walls Semi-gloss enamel paint for the bathrooms and kitchen walls and ceilings Semi-gloss enamel for all wood work (doors & windows frames) Semi-gloss for all metal work and grilles Wood stain natural for oak wooden doors, trims and cladding

All paint materials shall be Contractor furnished and subject to compliance with requirements. Acceptable products brands include Jotun, SCIB, or alternate brands that are included in the MPI (Master Painters Institute) Approved Products List.

7.3.4 Paint colors shall be selected by the COR.

7.4 EXECUTION

7.4.1 Preparation

1. General procedures: remove hardware and hardware accessories, plates, machined surfaces, lighting fixtures, for complete painting of the items and adjacent surfaces. Cover all the wood works, aluminum work, built in work and windows to protect them during the painting operation.

2. Prepare the surfaces to be painted by removing efflorescence, chalk, dust, dirt, grease, oils, and by roughening as required to receive paint primers. For newly plastered walls, apply sufficient layers of primers necessary for receiving paint. For previously painted walls, remove the deteriorated and damaged paint layers as required. For wooden frames and trims, remove previous paint layers by sanding and scraping and prepare surfaces as required

U.S. Embassy Cairo, Egypt Page 25 of 95 to receive new paint. Use washed enamel technique to have smooth finished surfaces. For the corner beads, sand previous paint layers and prepares to reach aligned and true vertical corners.

3. Schedule cleaning and painting so that dust and other contaminants from the cleaning process will not fall on wet, newly painted surfaces.

4. Stir material before application to produce a mixture of uniform density; stir as required during application.

5. Use only thinners approved by the paint manufacturer, and only within recommended limits.

7.4.2 Application

1. Apply paint in accordance with manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied and to ensure full and adequate coverage.

2. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

3. Provide finish coats that are compatible with primers used.

4. Apply a minimum of two coats; do not apply succeeding coats until the previous coat has cured as recommended by the manufacturer. Sand surfaces between applications to produce an even and smooth surface in accordance with the manufacturer's directions.

5. Apply additional coats when undercoats, stains, or other conditions show through final coat of paint until paint film is of uniform finish, color, and appearance.

6. Texture of finish: roll and redistribute paint to an even and fine texture. Leave no evidence of rolling such as laps, irregularity in texture, or other surface imperfections.

7. Following completion of painting operations in each space or area, have items reinstalled by workers skilled in the trades involved

7.4.3 Cleaning

1. Cleanup: at the end of each workday, remove empty cans, rags, rubbish, and other discarded paint materials from the site.

2. Upon completion of painting, clean glass and paint- spattered surfaces.

Remove spattered paint by washing and scraping using care not to scratch or damage adjacent finished surfaces.

3. Do not scrape window glass as this will damage the Mylar plastic film on all exterior glass surfaces.

C. 8 PLUMBING WORK

8.1 Section includes inspection and routine maintenance and repair of all plumbing work including pipes, ducts, valves, fittings, waste water and sewer lines, traps, catch basins, hot water heaters, toilet fixtures, plugs, chains, hoses, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions;

U.S. Embassy Cairo, Egypt Page 26 of 95

8.2 Execution

8.2.1 The contractor shall furnish all supplies and equipment needed for the inspection and repair work.

8.2.2 Perform routine service to include retightening, caulking, lubricating, and performing first echelon maintenance.

8.2.3 Replace washers of leaking or dripping faucets and stops.

8.2.4 Clean fixtures, trim, and strainers using manufacturers recommended cleaning methods and materials.

8.2.5 Apply the proper joint sealant and silicone as needed for all joints around all the finished fixtures and accessories as required to ensure sealed installations.

C.9 HVAC WORK

9.1 Section includes inspection and routine service of all HVAC system components including pipes, ducts, valves, filters, dampers, fittings, drains for clogging, leaks, and other faulty conditionsfor proper function.

9.2 Execution

9.2.1 The contractor shall furnish all supplies and equipment needed for the inspection and repair work.

9.2.2 Perform routine service to include retightening, caulking, lubricating, and performing first echelon maintenance.

9.2.3 Perform cleaning, washing and/or replacing of all air filters and cleaning air handling and fan coil units. The term "cleaning" means "dusting" where unwashable filters are used, "washing", where washable filters are used, and "replacing" where unwashable/throwaway filters are used. (Replacement Filters provided by Government.)

9.2.4 Make insulation tests, adjust relays, reset circuit breakers, and clean contact surfaces.

9.2.5 Inspect pumps for abnormal temperature, vibration, noise, and other trouble symptoms, and adjusting as necessary.

9.2.6 Inspect valves for restriction, leaks and other trouble symptoms, and adjusting as necessary.

C.10 ELECTRIC WORK

10.1 Section includes inspection and routine maintenance service of all components of the electric system for proper operating conditions and safety of all systems and equipment.

This shall include, but is not limited to, electrical outlets, switches, wiring, installed appliances, doorbells, intercoms, ceiling fans, light fixtures, water heaters, circuit breakers, fuse boxes and feed line connections, resetting circuit breakers fixing loose connections, etc. This shall also include reporting any electric problems that will require additional work.

U.S. Embassy Cairo, Egypt Page 27 of 95

10.2 Execution:

10.2.1 The contractor shall furnish all supplies and equipment needed for the inspection and repair work

10.2.2 Perform routine service to include resetting circuit breakers or replacing fuses with Government furnished fuses, fixing loose connections, replacing switches, etc.

10.2.3 Megger test for cables and wires.

10.2.4 Performance test for light fixtures, receptacles, A/C system, etc.

10.2.5 Test for grounding and inform COR of results

10.2.6 Replace light bulbs throughout the apartment with government furnished light bulbs.

C.11 JANITORIAL/CLEANING

11.1 Section includes for every make ready, cleaning services performed on two stages:

11.1.1 Initial cleaning: Shall be performed after the completion of the Contractor’s work and will involve removal of all Contractor’s materials, tools and construction debris remainders and cleaning all surfaces to prepare the unit for receiving furniture, appliances, and furnishings.

11.1.2 Final cleaning: Shall be done after the delivery and setting of all furniture, appliances, and furnishings and will involve thorough and deep cleaning of all surfaces, appliances, and furnishings to prepare the unit for occupancy.

11.2 Quality Assurance

The Contractor shall adhere to standard of performance included herein and expect inspection of the cleaning services according to the checklist included as attached in Section J, Exhibit 2.

11.3 Products

The Contractor shall perform all the cleaning and janitorial services using the proper equipment and cleaning materials. All detergents and cleaning agents used shall be submitted along with the material data sheets for the approval of the COR.

11.4 Execution

11.4.1 Initial cleaning:

Shall be done after the completion of the make ready activities for all surfaces to remove and clean any remaining construction materials and painting and prepare the unit for receiving the furniture and furnishings, this includes, but is not limited to floors, walls, tiles, openings, glass and glazing, bathrooms and kitchen fixtures, mixers, and accessories, etc..

11.4.2 Final cleaning

Shall be done after the unit is furnished, drapes are installed, and all equipment is connected and tested, and shall be the final step of the make ready before the occupant moves in.

U.S. Embassy Cairo, Egypt Page 28 of 95

Final cleaning shall include all spaces, furniture, furnishings, and shall be thoroughly inspected by FAC and Housing according to the checklist included in Section J, Exhibit 2.

11.4.3 STANDARDS OF PERFORMANCE

These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede materials and equipment manufacturers’ recommendations.

Each of the Contractor’s employees shall be equipped with the necessary equipment to carry out the proper performance of the cleaning as specified. This equipment shall be available and in possession of the Contractor’s employees at all times while carrying out their duties.

1. Service Level (Acceptable Quality):

The level of services as outlined in these Specifications shall consistently be maintained.

2. Cleaning Methods:

A. Blinds: Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.

Standard: Blinds shall be free of dust and give an overall clean appearance.

B. Carpets and Mats: Carpet & mats shall be vacuumed with a commercial vacuum before spot cleaning.

Standard: There shall be no dirt left on surfaces.

C. Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of all soils, marks, smudges, streaks.

D. Damp Mopping: Damp mopping requires the use of cotton or similar yarn type string mops (24 oz.) that have been mechanically wrong/squeezed to remove excess solution for purposes of removing light soil, dirt, liquid or other foreign material from a floor that does not require the complete mopping of the area or when the area is not soiled sufficiently to require wet mopping.

Standard: A damp mopped floor shall be free of all dirt, debris soil, liquids or other foreign material. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the damp mopping task. All items moved to accomplish this task shall be returned to their original positions.

E. Dispenser Cleaning and Service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking all towel, toilet tissue, seat covers, U.S. Embassy Cairo, Egypt Page 29 of 95 soap, or any other dispensers which may be identified by the Contract Administrator.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will be fully functional.

F. Dusting: Normal or low dusting includes all levels up to six (6) feet in height. All high dusting will be above six (6) feet high. Dusting includes the interior of built-ins or wardrobes that are in place in a property.

Standard: Items shall be free of any laden airborne materials, streaks, smudges, and cobwebs. Laden airborne matter shall be removed by either mechanical, chemical, or manual means. Devices that merely displace or redistribute the matter, such as feather dusters, will not be used unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.

G. Fixtures: Cleaning of restroom & kitchen fixtures and faucets require the removal of dust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, and fountains with a germicidal solution.

Standard: Fixtures will be disinfected and there shall be no dust, dirt, spots or debris on the fixtures.

H. Furniture: Cleaning of furniture and tables requires dusting and/or damp wiping.

Standard: Surfaces are to be free of dirt, dust, debris, marks, and film.

I. Glass/Window: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of a glass, or similar material including mirrors.

Standard: Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All excess spray/solution must be removed from any surrounding trim or surfaces and glass/window surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to their original positions.

J. Policing: Policing is picking up paper, trash, empty bottles, containers, and other discarded materials; spillages, accidents, plumbing failures, and dust or debris caused by inclement weather.

Standard: Area(s) being policed shall be free of debris. Area(s) shall present an overall clean appearance.

K. Polishing: Polishing requires the use of a high-speed floor machine and a clean pad designed for polishing or buffing.

Standard: The floor should have a “non-yellowed” high-gloss appearance.

L. Refrigerators and Freezers: Requires cleaning interior and outside surfaces, especially the handles, with a detergent solution.

U.S. Embassy Cairo, Egypt Page 30 of 95

Standard: All surfaces shall present an overall clean appearance and be free of mold, mildew, and any other residues.

M. Restrooms: Cleaning of restrooms requires the removal of trash, cleaning of floors, fixtures, toilets, receptacles, faucets, handles, dispensers, walls, partitions, and doors with a germicidal solution. All glass, chrome, and stainless steel surfaces shall be cleaned and buffed to a shine.

Standard: Restrooms shall be considered properly cleaned when floors are mopped and fixtures, toilets, waste receptacles, wash basins, faucets, handles, dispensers, partitions, and doors are cleaned with a germicidal solution. All glass, chrome, and stainless steel surfaces shall be cleaned and buffed to a shine, waste receptacles emptied and cleaned.

N. Scrubbing: Machine scrubbing requires the use of mechanized scrubbing/vacuum machines to be more aggressive than wet mopping; this may include large areas such as halls, lobbies, garages, ramps, or similar large areas which would otherwise require extensive labor to complete in a reasonable time period.

Standard: Machine scrubbing shall be held to the same quality standard as wet mopping and shall remove all scuff marks.

O. Shower Curtain/Doors: Cleaning of curtains/doors requires the removal of soap scum, mold, stains, and odors from surfaces (including grout) and cleaning the entire enclosure with a germicidal solution or steam cleaning.

Standard: Washed with a germicidal solution with no mold, residue and/or odor remaining.

P. Shower Stalls: Cleaning of shower stalls is defined as the removal of soap scum, mold, stains, and odors from surfaces (including grout) and cleaning the entire enclosure with a germicidal solution or steam cleaning.

Standard: Walls, ceiling, enclosures, grout, and fixtures are cleaned with a germicidal solution and chrome is buffed to shine. There shall be no mold and/or odor remaining.

Q. Shower Safety Mats: Cleaning of mats requires washing mats with an approved cleaner that will eliminate fungus and mold.

Standard: Shower safety mats shall be considered properly cleaned when they are washed with a germicidal solution.

R. Spot Cleaning: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or…