Solicitation_-_SEG30016Q0095_-_Elevators_maintenance.pdf

July 31, 2016

Dear Prospective Quoter:

SUBJECT: Solicitation Number SEG30016Q0095

Routine Elevator Maintenance

The Embassy of the United States of America invites you to submit a quotation for Routine

Elevator Maintenance.

The Embassy intends to conduct a pre-quotation conference, and all prospective quoters who have received a solicitation package will be invited to attend. See Section 3 of the attached

Request for Quotations (RFQ).

Submit your quotation in a sealed envelope marked "Quotation Enclosed" to the to the

Procurement & Contracting office, 8 Kamal El Din Salah Street, Garden City, Cairo Building 3 rd

Floor on or before 02:30 PM on August 17, 2016. No quotations will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following:

1. Fill in form SF-1449

2. Section 1 pricing;

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to Procurement & Contracting office by email

(CairoContracts@state.gov) or by telephone 20227972993 during regular business hours.

Sincerely, Richard Johnson Contracting Officer

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SEG30016Q0095, Prices, Block 23

Continuation To SF-1449, RFQ Number SEG30016Q0095 , Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 -List of Elevators to be Maintained

Attachment 2 - List of Tasks to be Performed

Attachment 3 Government-Furnished Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

NASA Ames Research CenterNOVENDORNOVENDOR

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR5361196 Page 1 of 2

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

SEG30016Q0095

6. SOLICITATION ISSUE DATE

07/31/2016

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Tamer Daoud

b. TELEPHONE NUMBER

01271163559

8. OFFER DUE DATE/LOCAL TIME

08/17/2016 / 14:00

9. ISSUED BY CODE EG300 10. THIS ACQUISITION IS

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN:

PROCUREMENT/CONTRACTING OFFICE

CAIRO 11519

EGY PT

x UNRESTRICTED

_ SET ASIDE: % FOR

_ SMALL BUSINESS _ EMERGING SMALL

_ HUBZONE SMALL BUSINESS SMALL BUSINESS _ 8(A)

_ SERVICE-DISABLED VETERAN OWNED

NAICS:

SIZE STD:

11. DELIVERY FOR FOB 12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)DESTINATION UNLESS BLOCK IS MAR KED

_ SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

x RFQ _ IFB _ RFP

15. DELIVER TO: Code 16. Administered by:

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN

SALAH, ATTN: SPM RECEIV ING OFFICE

CAIRO 11519

EGY PT

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN:

PROCUREMENT/CONTRACTING OFFICE

CAIRO 11519

EGY PT

117a. CONTRACTOR/OFFEROR

NOVENDOR

CODE 0 FACILITY CODE

NOVENDOR

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN: FINANCIAL

MANAGEMENT OFFICE

CAIRO 11519

EGY PT

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED _ SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

- SEE LINE ITEMS -

(Use Reverse and/or Attach Additional Sheets as N ecessary)

25. ACCOUNTING AND APPROPRIAT ION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Onl y)

_ 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA _ ARE _ ARE NOT ATTACHED.

_ 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212- 4. FAR 52.212-5 IS ATTACHED. ADDENDA _ ARE _ ARE NOT ATTACHED.

_ 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TER MS AND CONDITIONS SPECIFIED

HEREIN.

_ 29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV3/2005)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

11. SCHEDULE

(Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

1 Elevator service contractor to provide ful l maintenance service for 8 elevators and 2 dumbwaiters . Attached the elevator maintenance service SOW Funding Information:

Tota l : $0.00

$0.00

1.00 LS $0.00 $0.00

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449

RFQ Number SEG30016Q0095

PRICES, BLOCK 23

1.0 DESCRIPTION

The U.S. Embassy in Cairo, Egypt requires services to maintain building elevators in safe, reliable and efficient operating condition. The contract type is a firm fixed price contract for routine maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with two one-year optional periods of performance.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.1 Repair Option /Additional Services:

Repairs are included under this contract except as covered by section “8.0 EXCLUSIONS”. For repair work or additional services not covered by this contract, the contractor shall submit an assessment of the problem/requirement and the proposed corrective action based upon the following labor rates.

1. Base Year (2016)

a. Hourly rate of an elevator engineer: EGP ______/hour

b. Hourly rate of an elevator technician: EGP ______/hour

2. First Option Year (2017)

3. Second Option Year (2018)

2.2 Base Year – (2016-2017) The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to

Proceed and continuing for a period of 12 months;

CLIN NAME Location Type & # of Rated Date Speed Gear/Gearl Monthly

Control sto ps load of

Install ess cost $

CLIN-

PE-5 Comp-

Cairo I

Otis 2 3000 LB

1360 Kg

1987 1.0 m/s Hydraulic

CLIN

-02 PE-7 Comp.

LOC

MCE 2 4000 LB

1588 Kg

1992 1.0. m/s Hydraulic

CLIN-

PE-14 Comp.

Consular

ADA

TyssenKrupp

160/CPI 15 E

SM

2 675 Kg 2007 1.0 m/s Gearless

CLIN

-04 Freight

-15

ESSA GPS ThyssenKrup p

2 1000 Kg 2009 1.0 m/s Gear

CLIN-

DW-15 Comp.

CMR

Dumb Waiter 2 450 Kg 1995 0.5 m/s Gear

CLIN-

PE-18 11 RD 11

#1

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-19 11 RD 11

#2

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-20 55 RD 17

#1

Dover 6 700 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-21 55 RD 17

#2

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

DW DCMR Dumb Waiter 2 200 Kg ??? 0.6 m/s Gear

Base Year Total

2.3 Option Year 1 – (2017 – 2018) The Contractor shall provide the services shown below for

Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months; see Attachment 2 (please enter monthly prices in the attachment).

CLIN NAME Location Type &

Control

# of sto ps

Rated load

Date of

Install

Speed Gear/Gearl ess

Monthly cost $

CLIN-

PE-5 Comp-

Cairo I

Otis 2 3000 LB

1360 Kg

1987 1.0 m/s Hydraulic

CLIN

-02 PE-7 Comp.

LOC

MCE 2 4000 LB

1588 Kg

1992 2.0. m/s Hydraulic

CLIN-

PE-14 Comp.

Consular

ADA

TyssenKrupp

160/CPI 15 E

SM

2 675 Kg 2007 1.0 m/s Gearless

CLIN

-04 Freight

-15

ESSA GPS ThyssenKrup p

2 1000 Kg 2009 1.0 m/s Gear

CLIN-

DW-15 Comp.

CMR

Dumb Waiter 2 450 Kg 1995 0.5 m/s Gear

CLIN-

PE-18 11 RD 11

#1

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-19 11 RD 11

#2

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-20 55 RD 17

#1

Dover 6 700 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-21 55 RD 17

#2

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

Option Year 1 Total

2.4 Option Year 2 (2018-2019) - The Contractor shall provide the services shown below for

Option

Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN NAME Location Type &

Control

# of sto ps

Rated load

Date of

Install

Speed Gear/Gearl ess

Monthly cost $

CLIN-

PE-5 Comp-

Cairo I

Otis 2 3000 LB

1360 Kg

1987 1.0 m/s Hydraulic

CLIN

-02 PE-7 Comp.

LOC

MCE 2 4000 LB

1588 Kg

1992 3.0. m/s Hydraulic

CLIN-

PE-14 Comp.

Consular

ADA

TyssenKrupp

160/CPI 15 E

SM

2 675 Kg 2007 1.0 m/s Gearless

CLIN

-04 Freight

-15

ESSA GPS ThyssenKrup p

2 1000 Kg 2009 1.0 m/s Gear

CLIN-

DW-15 Comp.

CMR

Dumb Waiter 2 450 Kg 1995 0.5 m/s Gear

CLIN-

PE-18 11 RD 11

#1

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-19 11 RD 11

#2

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-20 55 RD 17

#1

Dover 6 700 Kg 2001 0.6 m/s Hydraulic

CLIN-

PE-21 55 RD 17

#2

Dover 6 1000 Kg 2001 0.6 m/s Hydraulic

CLIN-

Option Year 2 Total

Base Year Total

Option Year 1 Total

Option Year 2 Total

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION/ADDENDUM TO SF-1449

RFQ Number SEG30016Q0095

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Embassy in Cairo, Egypt requires the Contractor to maintain the elevators identified in Attachment 1in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications. Under this contract the

Contractor shall provide:

The services of a trained elevator mechanic on a biweekly basis to check and repair equipment operation and perform scheduled and preventive maintenance;

24 hours/day, 7 days/week emergency response service;

Appropriate, same day, service in response to an elevator malfunction trouble call;

and

After-hours emergency minor adjustment callback service

2.0 HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:00 to 18:00 Sunday to Thursday, excluding local and bank holidays, unless approved in advance by the Contracting Officer's Representative (COR).

(a) In addition to the recognized local public holidays, the Department of State observes the following American holidays, and/or any other day designated by Federal law, Executive Order or Presidential Proclamation.

The following days will be observed as holidays:

2016 Holiday Schedule

New Year’s Day American Thursday Dec 31, 2015

Coptic Christmas Egyptian Thursday Jan 7

Martin Luther King’s Birthday American Sunday Jan 17

Revolution/Police Day Egyptian Monday Jan 25

President’s Day American Sunday Feb 14

Sinai Liberation Day Egyptian Monday April 25

Labor Day Egyptian Sunday May 1

Sham El Nessim Egyptian Monday May 2

Memorial Day American Sunday May 29

Independence Day American Monday July 4

Eid El Fitr** Egyptian Wed/Thurs July 6-7

National Day* Egyptian Saturday July 23

Labor Day American Sunday Sept 4

Eid El Adha** Egyptian Sat/Sun/Mon Sept 10/11/12

Islamic New Year** Egyptian Sunday Oct 2

Armed Forces Day Egyptian Thursday Oct 6

Columbus Day American Sunday Oct 9

Veterans Day American Thursday Nov 10

Thanksgiving Day American Thursday Nov 24

Moulid El Nabi ** Egyptian Sunday Dec 11

Christmas Day American Sunday Dec 25

*The Embassy will consider moving the observance date of local holidays falling on weekends in the event that the Egyptian Government mandates that both the public and private sector change the local holiday observance date.

**Dates of Islamic holidays are subject to the sighting of the moon and may vary from the above projected dates.

(b) If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

Lists of 2017 holidays may be obtained from the COR when available.

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor's elevator mechanics and be the Contractor's liaison with the U.S. Embassy. The

Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the elevators' hoistways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the

Government.

3.3 Standards of Conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract.

Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the

Contractor shall remove the individual(s) responsible from performing work under the contract.

If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

4.0 WORK REQUIREMENTS

4.1 General. The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are in a safe and efficient operating condition at all times. In the event of a break down, the Contractor shall make every effort to immediately return the elevator to an operating condition.

- TRACTION AND WINDING DRUM ELEVATORS

4.2 Summary of Services - Traction and Winding Drum Elevators

To maintain the designated "Traction" type elevators, (including geared, gearless, DC drive and AC drive machines), and "Winding Drum" type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

Examine, clean, lubricate, adjust, repair, and replace:

elevator machines, motor generators, solid state drives, controllers, selectors, dispatcher & relay panels and parts thereof, including:

hoisting motors, selector motors, worms & gears, bearings, rotating elements, brake magnet coils, brushes and commutators, brake shoes, brake linings & pins, windings & coils, contacts & relays, resistors & transformers, and solid state devices;

keep guide rails properly lubricated except where roller guides are used;

repair or replace guide shoe gibs or rollers;

replace inoperative position indicator and car/hall call lamps;

repair or replace control cables;

examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, overspend governors, car & counterweight safeties, limit switches, landing & slowdown switches, door protective devices and alarm bells;

replace wire ropes and equalize the tension of the hoisting ropes;

examine, evaluate, and when needed, regroove or replace all sheaves and sheave assemblies, including drive sheaves, governor tension sheaves and compensating sheaves;

examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans;

clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops;

dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies;

Refasten/resocket the hoisting ropes, using the babbitt socketing method procedure, on an annual basis for winding drum machines located over the hoistway or on a 2-year basis for machines located below or at the side of a hoistway.

Provide "emergency service" assistance defined in 6.2 to correct major elevator problems occurring after normal working hours.

HYDRAULIC ELEVATORS

4.3 Summary of Services - Hydraulic Elevators

In order to maintain the designated hydraulic type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

Examine, clean, lubricate, adjust, repair, and replace:

pumps, valves, motors, controllers and parts thereof, including:

bearings, windings & coils, rotating elements, contacts & relays, resistors & contactors, packing gaskets, drive belts, strainers, mufflers and above ground piping;

keep guide rails properly lubricated except where roller guides are used;

repair or replace guide shoe gibs or rollers;

replace inoperative position indicator and car/hall call lamps;

repair or replace control cables;

top off hydraulic oil holding tank;

examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, limit switches, landing & slowdown switches, door protective devices and alarm bells;

examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans;

clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops;

5.0 SCHEDULED ROUTINE MAINTENANCE

5.1 General

5.1.1 The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevator must assure continuous, safe, and satisfactory operation of all elevators, their parts and components. The

Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

5.1.2. Elevator equipment shall include, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoistway door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, hall lanterns and indicators, hatch lighting, pit bulbs, bulb replacement and all other elevator signal accessories.

5.1.3 The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

5.2 Checklist Approval - The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format similar to the one provided in Attachment 2. The Contracting Officer or COR must approve the proposed "Scheduled

Routine Maintenance Task Checklist" prior to contract work commencement.

5.3 Minimum Requirements - The Contractor shall provide a trained mechanic to inspect and service every elevator a minimum of biweekly. The elevator mechanic shall sign off on every item of the checklist. The elevator mechanic shall leave a copy of this signed checklist with the

COR or the COR's designate following that week's routine maintenance visit. This biweekly inspection and servicing shall include, but not be limited to, the following tasks:

Ride all cars to detect and repair any improper operation of the car doors, hoistway doors, acceleration, leveling accuracy on the floor stops, and the action of the machine brake;

Check and make necessary repairs to assure proper operation of retractable doors;

Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit;

Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary;

Examine car stations and call buttons and replace any damaged switches, burned out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware;

Trouble shoot any failure to equipment, lighting and receptacle electrical circuits;

Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure;

Leave signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit;

Maintain emergency light units in operable condition.

5.4 Safety Inspections and Tests –General

The contactor shall be required to perform safety tests and inspections in accordance with the code used for installation and the latest edition of the American Society of Mechanical Engineers (ASME) –

A17.1 per the attached checklists and procedures in Attachment 2. All inspections and tests will be witnessed by an elevator inspector assigned by the USG.

The contractor can purchase or download ASME A17.1 online from www.asme.org.

Any deficiencies, malfunctions or worn parts discovered as a result of the inspections and tests shall be immediately corrected and the failed tests performed again.

5.5 Annual Periodic Safety Inspection and Test

Annual Safety Inspection shall be performed, for all elevators, during the seventh month of every contract year. This test will be performed along with the “Six Months” Routine Maintenance, in accordance with the code used for installation and ASME A17.1.

http://www.asme.org/

5.6 Full-Load Safety Test

The contractor shall perform the full-load test on each elevator during the base year of the contract duration.

The contractor shall supply all personnel and equipment (including the weights) and perform this test and verify the proper operation of the elevator equipment and safety devices.

This test will be performed along with the “Annual Safety Inspection & Test”, in accordance with ASME for each type of elevators.

The Contractor shall Submit the original completed copy of the applicable checklist to the COR before departing the premises after performing the Full-load safety test.

The test will be performed along with the “Annual Safety Inspection & Test”, in accordance with the code used for installation and ASME A17.1

6.0 TROUBLE CALL RESPONSE SERVICE

6.1 General. The Contractor shall provide "around-the-clock" service coverage for elevator trouble calls as described below and which are not excluded by paragraph 8.0 below.

6.2 Emergency Response Service - The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A trained mechanic shall be "on call" and shall be on site within a one-hour time period of the placement of an emergency trouble call by the Contracting Officer or COR. Emergency situations include people trapped in an elevator car, the suspicion/confirmation of a fire in or around elevator equipment, or an inoperative elevator with no suitable backup.

6.3 Non-Emergency Response Service - The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site, within one working day, to trouble shoot and repair an elevator malfunction.

6.4 Callback Service - When an elevator which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem, even if the problem is minor in nature. The elevator mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

7.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide trained elevator mechanics with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract.

8.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract:

Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, carpets and other architectural features and accessories;

Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers;

Computer and microprocessor devices not exclusively dedicated to the elevator equipment such as terminal keyboards and display units;

Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer;

Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $3,000.00 which is not covered under routine maintenance, is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

9.0 INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

9.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Comprehensive General Liability

Bodily Injury LE 250,000.00 per occurrence

Property Damage LE 1,000,000,00 per occurrence

Workers’ Compensation and Employer’s Liability

Workers’ Compensation and Occupational Disease LE 250,000.00 per occurrence

Statutory, as required by host country law

Employer’s Liability LE 30,000.00 per occurrence

9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

10.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

11.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 RESERVED

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all elevator/dumbwaiter services set forth in the scope of work.

1. thru 19.

All required services are performed and no more than

Three (3) customer complaint is received per month.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than three

(3) customer complaint per month per elevator or dumbwaiter. The COR shall notify the

Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial

Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

LIST OF ELEVATORS TO BE SERVICED

name Location Type &

Control

# of stops

Rated load

Date of

Install

Speed Gear/Gearless

PE-5 Comp-

Cairo I

Otis 2 3000

LB

Kg

1987 1.0 m/s Hydraulic

PE-7 Comp.

LOC

MCE 2 4000

LB

Kg

1992 4.0. m/s Hydraulic

PE-14 Comp.

Consular

ADA

TyssenKrupp

160/CPI 15 E

SM

2 675

Kg

2007 1.0 m/s Gearless

Freight

-15

ESSA GPS ThyssenKrup p

2 1000

Kg

2009 1.0 m/s Gear

DW-15 Comp.

CMR

Dumb Waiter 2 450

Kg

1995 0.5 m/s Gear

PE-18 11 RD 11

#1

Dover 6 1000

Kg

2001 0.6 m/s Hydraulic

PE-19 11 RD 11

#2

Dover 6 1000

Kg

2001 0.6 m/s Hydraulic

PE-20 55 RD 17

#1

Dover 6 700

Kg

2001 0.6 m/s Hydraulic

PE-21 55 RD 17

#2

Dover 6 1000

Kg

2001 0.6 m/s Hydraulic

DW DCMR Dumb Waiter 2 200

Kg

??? 0.6 m/s Gear

ATTACHMENT 2 - LIST OF TASKS TO BE PERFORMED

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week# 1 2 3 4 5 6 7 8 9 1

Car Operation

Starter, Control & Relay Panels

M.G. Set & Regulator

Selector

Machine & Brake

Relay Panel Supervisory System

Rectified Voltage Test Volts Volts

Governor

Small Motors

Car Top, Type E Landing Switch & Door

Operator

Hoist Cables & Fastenings - Traveling

Cables

Traffic Sentinel

Pit-Compensator & Governor Sheave

Guide Shoes or Roller Guides

Hatch Doors & Interlocks

Safety Edge

Car Station

Slow Down & Hatch Limit Switches

ATTACHMENT 2 (continued) – LIST OF TASKS TO BE PERFORMED: CLEAN & LUBRICATE

Week# 1 2 3 4 5 6 7 8 9 1

MG Set & Machine Bearings - Babbitt

MG Set & Machine Bearings - Roller

Governor Shaft Bearing

SD Selector Guide & SD-DM Gear Box

Car Door Hanger Rails

Secondary Sheave Bearings - Babbitt

SN Selector Lead Screw & Cams-Grease

Sparingly

SD & DM Selector Chains, Carriage

Guides & Cams

Governor Pins, Bevel Gears & Tripping

Lever

Stepping Switch

Brake Pins

Hatch Doors - Terminal Floors

Regulator & Small Motors

Car Door Operator & Retiring Cam

Guide Rail Lubricators

Safety, Buffer, Comp.Guides &

Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating

Sheave Bearings-Roller

Hatch Doors -Intermediate Floors

Door Operator Contact Cams

Flexible Guide Shoes

Hatch Limits & Slow Down Switch

Brake Overhaul - Fill Out & Submit Report

Blow Out Panels & Rotating Equipment

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week # 2

Car Operation

Starter, Control & Relay Panels

M.G. Set & Regulator

Selector

Machine & Brake

Relay Panel Supervisory System

Rectified Voltage Test Volts Volts

Governor

Small Motors

Car Top, Type E Landing Switch & Door

Operator

Hoist Cables & Fastenings - Traveling

Cables

Traffic Sentinel

Pit-Compensator & Governor Sheave

Guide Shoes or Roller Guides

Hatch Doors & Interlocks

Safety Edge

Starter, Control & Relay Panel

Connections & Wiring

Syncro Dials & Corr. Push Buttons

Governor & Safety Test - Fill Out &

Submit Report

Evaluation - Fill Out abd Submit Report

CLEAN & LUBRICATE

Week # 2

MG Set & Machine Bearings - Babbitt

MG Set & Machine Bearings - Roller

Governor Shaft Bearing

SD Selector Guide & SD-DM Gear Box

Car Door Hanger Rails

Secondary Sheave Bearings - Babbitt

SN Selector Lead Screw & Cams-Grease

Sparingly

SD & DM Selector Chains, Carriage

Guides & Cams

Governor Pins, Bevel Gears & Tripping

Lever

Stepping Switch

Brake Pins

Hatch Doors - Terminal Floors

Regulator & Small Motors

Car Door Operator & Retiring Cam

Guide Rail Lubricators

Safety, Buffer, Comp.Guides &

Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating

Sheave Bearings-Roller

Hatch Doors -Intermediate Floors

Door Operator Contact Cams

Flexible Guide Shoes

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY

To be determined on the Time of the award.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(MAY 2015), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (FEB 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15

U.S.C. 657a).

https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141983 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1144881 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141649 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1151163 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1151299 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1140926 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1145644 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html#wp1135955 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2015) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15

U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15

U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016)

(E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

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__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

__ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C.