Security Paper Schedule B-RFP 230000001609.docx
DOCX document 80 KB Posted
- Attached to
- RFP for Vital Records Security Paper
- Solicitation number
- RFP 491 230000001609 2
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This is a pricing schedule for Request for Proposal No. 230000001609 issued by the State of Michigan Department of Health and Human Services (MDHHS) Division for Vital Records & Health Statistics for the procurement of security paper. The State seeks security paper in two configurations—State Registrar and Local Registrar—each available in 8.5" x 11" and 8.5" x 14" page sizes. Annual order quantities total 420,000 sheets across four product configurations: 60,000 sheets for State Registrar 8.5" x 11", 200,000 sheets for State Registrar 8.5" x 14", 100,000 sheets for Local Registrar 8.5" x 11", and 60,000 sheets for Local Registrar 8.5" x 14". The contract term is two years. Security paper must be packed in cartons of 2,000 sheets, plastic-wrapped in 500-sheet quantities, sealed with printed security tape, and marked with beginning and ending numbers. The State Registrar configuration requires two raised state seals over the State Coat of Arms and State Vital Records logo, while the Local Registrar configuration includes one state seal and space for a local logo to be imprinted upon order.
Contractors must submit pricing in a modifiable format such as Microsoft Word or Excel and include all costs associated with production, shipping, handling, and per-piece pricing. The contractor is encouraged to offer quick payment discount terms. Pricing should be based on production order quantities rather than release quantities, allowing the State, cities, and counties to place orders of varying sizes without affecting the per-carton price. A web-based order entry system is required through which local offices may place orders subject to State approval; orders are shipped and invoiced directly to each ordering jurisdiction rather than to the State. Additional charges apply separately for local logo imprints (ranging from $0.00 for orders of 2,000-10,000 sheets to $0.00 for orders exceeding 10,000 sheets) and custom imprints for raised county seals. Contractors must certify that prices were developed independently without consultation with competing vendors.
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Michigan.gov/MiProcurement Enter company name here Schedule B - Pricing Request For Proposal No. 230000001609 Security Paper for MDHHS Division for Vital Records & Health Statistics
1. The Contractor must provide a pricing schedule for the proposed Contract Activities using the table below. The pricing schedule should be submitted in a modifiable format (e.g., Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.
2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).
3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.
Quick payment terms: % discount off invoice if paid within days after receipt of invoice.
4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.
Sheets are to be packed 2,000 sheets per carton. Beginning and ending numbers must be listed on each carton. The contents of the carton are to be plastic wrapped in quantities of 500 sheets. Cartons must be sealed with printed security tape to deter and reveal tampering with sealed cartons. Only full cartons will be shipped.
Paper must be produced in two different sizes with two different seal and logo configurations:
State Registrar configuration:
Both 8 ½ “ x 11” and 8 ½” x 14” page sizes with two State raised seals over the State Coat of Arms and State Vital Records logo. This configuration may be ordered by both the State office and Local Clerk offices.
Local Registrar configuration:
Both 8 ½ “ x 11” and 8 ½” x 14” page sizes with one State raised seal over the State Coat of Arms and one local logo in place of State Vital Records logo. With this configuration each local would have the option for a second raised seal over the local jurisdiction logo.
State Registrar configuration with two State raised seals over State Coat of Arms and State Vital Records Logo, 8 ½” x 11”
All order sizes are annual estimates. One case = 2,000 Sheets
| A |
| B |
| C |
| D |
| E |
| Order Size (Annual # of Sheets) |
| Cases |
| Price per Case |
| Annual Cost |
B x C 2-year Contract Value D x 2 years
| 60,000 |
| 30 |
| $0.00 |
| $0.00 |
| $0.00 |
State Registrar configuration with two State raised seals over State Coat of Arms and State Vital Records Logo 8 ½” x 14”
| A |
| B |
| C |
| D |
| E |
| Order Size (Annual # of Sheets) |
| Cases |
| Price per Case |
| Annual Cost |
B x C 2-year Contract Value D x 2 years
| 200,000 |
| 100 |
| $0.00 |
| $0.00 |
| $0.00 |
Local Registrar configuration with State raised seal over State Coat of Arms and blank area instead of State Vital Records Logo for Local Logo to be printed on stock paper upon order, 8 ½” x 11”
| A |
| B |
| C |
| D |
| E |
| Order Size (Annual # of Sheets) |
| Cases |
| Price per Case |
| Annual Cost |
B x C 2-year Contract Value D x 2 years
| 100,000 |
| 50 |
| $0.00 |
| $0.00 |
| $0.00 |
Local Registrar configuration with State raised seal over State Coat of Arms and blank area instead of State Vital Records Logo for Local Logo to be printed on stock paper upon order, 8 ½” x 14”
All order sizes are annual estimates. One case = 2,000 Sheets
| A |
| B |
| C |
| D |
| E |
| Order Size (Annual # of Sheets) |
| Cases |
| Price per Case |
| Annual Cost |
B x C 2-year Contract Value D x 2 years
| 60,000 |
| 30 |
| $0.00 |
| $0.00 |
| $0.00 |
Estimated 2-year Contract Total (Add all four column E totals)
$0.00
Imprint Charges for Local Logo printed on stock paper Charged separately upon order and invoiced to Local Office ordering.
| Imprint Quantity |
| Imprint Charge |
| 2,000-10,000 |
| $0.00 |
| >10,000 and up |
| $0.00 |
Custom Imprint for Local raised seal over Local Logo for Counties utilizing a raised County Seal. Charged separately upon order and invoiced to Local Office ordering.
| Order Quantity |
| Price per 2,000 Sheets |
| 2,000 |
| $0.00 |
| 4,000 |
| $0.00 |
| 6,000 |
| $0.00 |
| 8,000 |
| $0.00 |
| 10,000 |
| $0.00 |
| 20,000 |
| $0.00 |
Please Note: The above Security Paper prices should be based on “production” order quantities and NOT “release” order quantities. For example, if the State places a purchase order for 75 cartons, the price per carton will reflect the “production” quantity price. However, the State, city, or county may “release” for shipment in whatever quantities are required (even small shipments) without impacting the carton price. Bidder needs a web- based order system. These orders should be made on the web-based order entry system that is set up for the State and all Cities and Counties in Michigan to place an order. When a City or County places an order, it should be approved by the State office before processing by vendor. Orders placed by local offices should be shipped and invoiced directly to each county or city per “release” and not to the State of Michigan.
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